Documents and Collections

Collections let you organize your documents into manageable sets that fit your projects and workflows.

Collections let you group related documents so you can organize, analyze, and collaborate more efficiently in Adobe Acrobat Analyzer. A collection is simply a set of files you want to work with together—such as contracts that share a clause, documents for a specific project, or agreements you want to review as a group.

Collections never change or modify the original documents. They give you a flexible workspace for structuring your review.

Why Collections matter

Stay organized
Group documents by project, entity, clause, workflow stage, or any structure that fits your process.

Flexible membership
A document can belong to several collections at the same time.

Faster analysis
Filter, search, export, and run AI queries across a focused set of documents instead of your entire library.

Easier collaboration
Share a collection with teammates so they can review, search, and analyze the same documents.

Bulk actions
Apply filters, export data, refresh attributes, or run extraction across all documents in a collection at once.

Types of Collections

Acrobat Analyzer offers three methods for users to ingest and organize documents into collections, tailored to their preferred workflow and use case.

Manual collections

Manual collections give the user complete control. Users can upload files directly from their computer and add/remove documents as needed.

Use manual collections when:

• You want complete control over which documents are included.
• You’re testing an extraction before connecting to an integration.
• You’re working with temporary or ad hoc document sets.

Synchronize collections

Acrobat Analyzer also supports Livesync with select integrations such as Microsoft SharePoint.

Key features of SharePoint sync:

• Live updates — Changes in SharePoint reflect in Acrobat Analyzer.
• Folder-based rules — Synchronize specific folders or document types.
• Less manual work — No file-by-file uploading.

Shared collections

Shared collections are collections that another user has shared with you. They let you review, search, and analyze the same documents as your teammates without managing your own copy. You can open files, view extracted attributes, filter within the collection, and use the AI Assistant—but only the owner can add or remove files or change collection settings.

What you can do in a shared collection:

• Open and review documents.
• Search and filter within the collection.
• View extracted attributes and attribution links.
• Run AI Assistant queries on the collection.
• Export attribute values.

What you cannot do:

• Add or remove files.
• Rename or delete the collection.
• Delete documents.
• Modify the owner’s settings or permissions.

What you can do within a collection

Collections support a wide range of actions to help you manage and analyze your documents:

• Add or remove files.
• Synchronize files automatically from SharePoint.
• Share a collection with teammates.
• Apply filters to find and narrow down specific documents of interest.
• Export extracted attribute values for analysis or sharing.
• Refresh extraction results to apply the latest version of attributes.
• Use the AI Assistant to ask questions and get answers for documents
• Delete a collection (without deleting the underlying documents unless you choose to).