You experience a lot of differences in user interface when you upgrade from LiveCycle ES4SP1 to AEM forms on JEE. The following images distinguish between the main pages in AEM forms on JEE and ES4 SP1.

Adobe LiveCycle Forms Manager UI
Adobe LiveCycle Forms Manager UI

A. Breadcrumb B. Search panel C. Assets 
AEM forms UI
AEM forms UI

A. Breadcrumb B. Search panel C. Assets 

Additional UI features in AEM forms on JEE

Card View: Additional way of listing assets

LiveCycle ES4 SP1 supports list view as a means of organizing assets. In contrast, AEM forms on JEE supports card view as an additional way of organizing assets. The card view lets you view a snapshot for each asset in the form of its thumbnail. Viewing thumbnails is a convenient way to identify an asset in addition to the other metadata properties that appear below the thumbnails.

Viewing thumbnails for an asset
Viewing thumbnails

Selection of an asset

List view

In this view, the method of selecting any asset is similar to the method that you follow in LiveCycle ES4 SP1. The only difference is that instead of clicking the asset name, you click the checkbox beside each asset. When you select an asset, the icons in the toolbar change to display the icons that are applicable to the selected asset. If you single-click elsewhere, the asset opens in preview mode within the same content panel.

List view
List view

Card view

In this view, a single-click behaves differently based on the mode (default or selection) of the asset listing panel. Initially, the listing page is in the default mode. You can change it to the selection mode by clicking the 'Enter Selection' () icon. You can revert to the default mode by clicking the 'Exit Selection' () icon.

In default mode, single-click an asset card to open the asset in preview mode. In selection mode, single-click an asset card to select the asset. The icons in the toolbar change to show only the actions that are applicable to the selected asset.

Single-click in selection mode
Single-click in selection mode

Apart from the actions listed in the toolbar, a few commonly used icons, called Quick Actions, appear when you hover the mouse pointer over the card asset. Quick Actions let you choose an action directly with a single click, without entering the selection mode.

Quick Actions
Quick Actions

UI comparison for various functionalities

Getting XDP and PDF documents

In LiveCycle ES4 SP1, the Upload icon in the toolbar is enabled only when you select a folder. In addition, the form or assets in the ZIP file are uploaded at a relative path inside the folder.

The root level only hosts application folders that are in sync with the folders in the LiveCycle repository. Therefore, all uploaded forms are automatically synchronized with the corresponding application in LiveCycle. For more details, see Getting forms in Forms Manager.

Uploading forms in LiveCycle ES4 SP1
Uploading forms in LiveCycle ES4 SP1

In AEM forms on JEE, you navigate to the folder where you want to upload the form or the ZIP file. The Upload icon is visible in the toolbar if you have permissions to upload any assets in the current directory. 

The root level is hosted with the application and general folders. The forms that are uploaded in the application folder are automatically synchronized with the LiveCycle repository. In contrast, the forms that are uploaded in general folders are confined to the CRX repository.

For details on how to upload a form in AEM forms, see Getting XDP and PDF documents in AEM forms.

Uploading forms in AEM forms on JEE
Uploading forms in AEM forms on JEE

Searching for an asset

The advanced search panel in LiveCycle ES4 SP1 is a collapsible form which opens to display the following search filter criteria:

  • Form Categories
  • Application
  • Name
  • Description
  • Status
  • Modified after
  • Modified before
  • Tags

For more details, see Searching Forms.

The search panel in AEM forms is a collapsible section that is toggled using the search () icon in the toolbar.

Also, the search filters in AEM forms are based more or less on the same criteria that exists in LiveCycle ES4 SP1 with slight differences in options.

However, the Application filter is a notable difference. This filter does not limit the search to an application. It extends the search to any folder location. Navigate to the location where you want to search the assets. Under the Asset Path section of the search panel, select Search in current directory.

For details around adding filters for search, see Searching for forms and assets.

Publishing and unpublishing forms

In LiveCycle ES4 SP1, you can manually migrate assets from the Author to Publish environment using the LCA import and export functionality. To identify assets to migrate, maintain the Active/Inactive status for each asset in order.

With AEM forms, you can retain the ability to mark a form as Active/Inactive because it is supported in Forms Portal, where you can search for forms based on this property. 

Publishing forms in LiveCycle ES4 SP1
Publishing forms in LiveCycle ES4 SP1

AEM forms introduces a feature to publish/unpublish an asset. When you select an asset and click Publish, it is automatically migrated along with its related assets and resources, to the Publish instance. The Publish instance is preconfigured with the Author instance. Similarly, Unpublish automatically removes the published asset from the publish instance.

You can also schedule asset publish/unpublish by specifying date and time values for Publish On Time and Publish Off Time in the Properties page.

For more details, see Publishing and unpublishing forms.

Publishing forms in AEM forms on JEE
Publishing forms in AEM Forms JEE

Managing form metadata

In LiveCycle ES4 SP1, you can open a form details UI tab in one of the following ways:

  • Double-click the form
  • Use the Edit Form action on the Action bar
This tab displays fields with values and empty fields for adding and editing form metadata properties.
The property fields appear on a single page. General properties, such as title, and description and properties specific to a form type, such as Publish/unpublish dates, Render profiles are displayed together. Similarly, the references section appears on the same page, but in a separate section in the panel to the right. The references section is always visible. You can also add custom properties for individual assets.
Editing metadata properties in LiveCycle ES4 SP1
Editing metadata in LiveCycle ES4 SP1

In AEM forms, you can open a page to view form metadata properties in the following ways:

  • Click () icon from Quick Actions that are displayed on hovering over form card.
  • Click () icon from the toolbar after selecting the concerned form.
The View Properties page displays properties with pre-existing values in an organized manner using a tabbed layout. The property fields are divided between these tabs. The general properties, such as title, description, appear under the Basic tab. Properties that are more specific to a form type, such as Publish/Unpublish dates, and Render profiles appear under the Advanced tab. Similarly, the References section also appears under the Advanced tab. It is displayed only when it is relevant to a particular form.
When you click the edit () icon in the toolbar, both fields with values and empty fields are displayed. You can add or edit any value, and then click the () icon to save the changes.
The custom property names are not added on this page in the way they are in LiveCycle ES4 SP1. Instead, AEM provides a metadata schema editor, using which you can add a custom property for an asset type. The property is automatically displayed on the properties page of all forms of that type.
For more details around managing form metadata, click here.
Editing metadata properties in AEM forms on JEE
Editing metadata in AEM forms on JEE

Deleting a form

To delete a form in LiveCycle ES4 SP1, you click the (X) icon in the action bar after selecting the form. However, you cannot delete any folder or application that uses the Forms Manager UI.

In AEM forms on JEE, the delete operation works in the same way. Click the () icon on the toolbar after selecting the asset. You cannot delete any folder within an application. However, you can delete the general folders at the root level and sub folders within the hierarchy.

Downloading a form or folder

The download functionality and its terms have not changed much since LiveCycle ES4 SP1. However, the method to trigger the action has changed a little. You can click the download () icon either from Quick Actions on the thumbnail or from the toolbar after selecting the form/folder.

Previewing a form

The method to preview a form has not changed since LiveCycle ES4 SP1. However, the preview icon () is displayed on the toolbar after you select a form.

Synchronizing assets

Manual synchronization of assets is recommended after a fresh installation, upgrade, or a patch installation, to synchronize existing assets with the LiveCycle repository. The steps to perform manual synchronization have changed since LiveCycle ES4 SP1. For details, see Manually synchronizing assets.

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