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Creative Project provides marketers and creative professionals with tools to plan, manage, and track marketing requests and related creative processes within an organization.
In particular, Creative Project streamlines the entire photo shoot workflow that includes the following tasks:
- Generating a photo shoot request
- Uploading a photo shoot
- Collaborating on a photo shoot
- Packaging approved assets
Note:
See Project User Roles for information on assigning user roles and workflows to certain types of users.
Creative Project provides various project templates to cater to diverse project requirements. The Product Photo Shoot Project template is available out of the box. This template provides photo shoot workflows that let you initiate and manage product photo shoot requests. It also includes a series of tasks that enable you to obtain digital images for products through appropriate review and approval processes.
The template includes the following workflows:
- Product Photo Shoot (Commerce Integration) workflow: This workflow leverages commerce integration with the product information management (PIM) system to automatically generate a shot list based on the selected products (hierarchy). You can view the product data as part of the asset metadata after the workflow is complete.
- Product Photo Shoot workflow: This workflow lets the project manager provide a shot list instead of depending on Commerce Integration. It maps the uploaded images to a CSV file in the project assets folder.
Note:
The CSV file to be uploaded in the Upload Shot list task of the Product Photo Shoot workflow should have the filename shotlist.csv.
To initiate a photo shoot request, click or tap a project and then click Add Work within the project delats page to start a workflow.
A Product Photo Shoot project contains the following out-of-the-box workflows:
- Product Photo Shoot (Commerce Integration) Workflow
- Product Photo Shoot Workflow
Use the Product Photo Shoot (Commerce Integration) workflow to map image assets with the products listed in the Products console. This workflow leverages Commerce Integration to link the approved images to the existing product data at the location /etc/commerce.
The Product Photo Shoot (Commerce Integration) workflow includes the following tasks:
- Create Shot list
- Upload Photo Shoot
- Retouch Photo Shoot
- Review and Approve
- Move to Production Task
Use the Product Photo Shoot workflow to map image assets with products based on the product details you upload in a CSV file if product information isn’t available in the system. The CSV file must contain basic product information, such as product ID, category, and description. The workflow fetches approved assets for the products.
This workflow includes the following tasks:
- Upload Shot list
- Upload Photo Shoot
- Retouch Photo Shoot
- Review and Approve
- Move to Production Task
You can customize this workflow using the workflow configurations option.
Both workflows include steps to link products with their approved assets. Each workflow includes the following steps:
- Workflow Configuration: Describes the options to customize the workflow
- Starting a project workflow: Explains how to start a Product Photo Shoot
- Workflow Tasks Details: Provides details of tasks available in the workflow
You can track the progress of a project by monitoring the active/completed tasks within a project.
Use the following to determine the progress of a project:
- Task card: Depicts overall progress of the project
- Task list: Lists workflow tasks when you click the Task card. This list displays detailed information about the project tasks.
The Task card appears on the Project Details page if the project has any related tasks. It depicts the overall progress of the project. The Task card displays the current status of the project based on existing tasks inside the workflow. It does not include future tasks.
The Task card depicts the following information:
- Percentage of active tasks
- Percentage of completed tasks
The Task list appears when you click the Task card. It lists out information pertaining to the tasks related to the project. The tasks in the Task list are grouped under parent workflows. In addition to the task details, the Task list also displays metadata such as due date, assignee, priority, and task status.
This task involves assigning workflow steps to users based on their roles.
To configure the Product Photo Shoot workflow:
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Click the Task tab to configure the following:
- Name of the task
- Default user (role) that receives the task
- Default priority of the task, which is displayed in the task list of the user
- Task description to be displayed when the assignee opens the task
- Due date for a task, which is calculated based on the time the task started
The photo shoot workflow includes several tasks. Each task is assigned to a user group based on the configuration defined for the task.
The Create Shot List task enables the project owner to select products for which images are required. Based on the option selected by the user, a CSV file is generated that contains basic product information.
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In the project folder, click the Tasks Card to view the list of tasks in the workflow.
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After adding the products, click the Complete icon on the Create Shot List task details page to mark the task as completed. Optionally, you can add a comment.
The completion of the task introduces the following changes within the project:
- Assets corresponding to the product hierarchy are created in a folder with the same name as the workflow title.
- The metadata for the assets becomes editable using the Assets console, even before the photographer provides the images.
- A Photo Shoot folder is created that stores the images the photographer provides. The Photo Shoot folder contains subfolders for each product entry in the Shot List.
In this task, you upload a list of products in a CSV file for which image assets are required. Use the View Shot List link under the project card to download a sample CSV file. Review the sample file to know the usual contents of a CSV file.
The product list or the CSV file can contain fields, such as Category, Product, Id, Description, and Path. The Id field is mandatory and contains the product ID. The other fields are optional.
A product can belong to a particular category. The product category can be listed in the CSV below the Category column. The Product field contains the name of the product. In the Description field, enter the product description or instructions for the photographer.
Note:
The name of images to be uploaded should start with "<ProductId>_" where Product ID is referenced from the Id field in the shotlist.csv file. For example, for a product in the shot list with Id 397122, you can upload files with names 397122_highcontrast.jpg, 397122_lowlight.png, and so on.
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Under the project folder, click the Task Card to view the list of tasks in the workflow. Click the Upload Shot List task in the Task list to view the task details.
In this task, the user with the Editor role uploads shots for the products listed in shotlist.csv file that is created or uploaded in the previous task.
The name of images to be uploaded should begin with "<productId>_" where Product ID is referenced from the Id field in the shotlist.csv file. For example, for a product with ID 397122 in the shot list, you can upload files with names 397122_highcontrast.jpg, 397122_lowlight.png, and so on.
You can either upload the images directly or upload a ZIP file that contains the images. Based on their names, the images are placed inside respective product folders within the Photo Shoot folder.
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Under the project folder, click the Task Card to view the list of tasks in workflow. Click the Upload Photo Shoot task in the Task list to view task details.
The Retouch Photo Shoot task lets the user in the Editor role edit the images uploaded to the Photo Shoot folder. Use Adobe Drive to connect to Adobe Experience Manager Assets and edit the images using Creative Suite products.
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Under the project folder, click the Task Card to view the list of tasks in workflow. Click the Retouch Photo Shoot task in the Task list.
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Click the View Uploaded Assets link in the Retouch Photo Shoot page to browse and retouch the uploaded images.
Leverage Adobe drive integration within Adobe Experience Manager Assets to edit/retouch assets in Photoshop and Bridge. Use the DAM connector of Adobe Drive to mount Adobe Experience Manager Assets as a drive on your system.
Once Adobe Experience Manager Assets is available as a drive, you can navigate to the required asset path, open the asset in a Creative Suite application, and edit it.
To save the edited image to AEM Assets, go to Menu > File > Check In, enter versioning comments, and click OK.
In this task, the user in the Editor role reviews the photo shoot images uploaded by a photographer and marks images as approved for use.
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Under the project folder, click the Task Card to view the list of tasks in workflow. Click the Review & Approve task in the Task list.
Creative Project associates approved assets with the referenced product. The asset metadata is updated with the product reference and basic information in the Product Data tab under asset properties they appear in the AEM Asset Metadata section.
Note:
In the Product Photo Shoot workflow (without commerce integration), the approved images have no association with products.
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Under the project folder, click the Task Card to view the list of tasks in workflow. Click the Move to Production task in the Task list.
After you approve, the assets are linked to the corresponding products. The Properties Page of the approved assets now has an additional Product Data (linked product information) tab. This tab displays the product details, SKU number, and other product-related details linking the asset. Click the Edit icon to update an asset property. The product-related information remains read-only.
Click the link that appears to navigate to the respective product detail page in the product console with which asset is associated.
You can customize the Project Photo Shoot workflows based on requirements. This is an optional, role-based task that you perform to set the value of a variable within the project. Later, you can then use the configured value to arrive at a decision.
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Specify the following script in the Script box:
function check() {
if (workflowData.getMetaDataMap().get("lastTaskAction","") == "Reject All") {
return true
}
// set copywriter user in metadata
var previousId = workflowData.getMetaDataMap().get("lastTaskCompletedBy", "");
workflowData.getMetaDataMap().put("copywriter", previousId);
return false;
}
Note:
For details around scripting in workflow steps, see Defining a Rule for an OR Split.
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A new Project owner acceptance task now comes up after the Move to Production task is completed and is assigned to the owner.
The user in the Owner role can complete the task and select an action (from the list of actions added in the workflow step configurations) from the list in the comments popup.
Note:
When you start a server, the Project task list servlet caches the mappings between task types and URLs defined under /libs/cq/core/content/projects/tasktypes. You can then perform the usual overlay and add custom task types by placing them under /apps/cq/core/content/projects/tasktypes.
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