User Guide Cancel

Managing learners for your session

  1. Learning Manager User Guide
  2. Introduction
    1. New features summary
    2. Release Notes
    3. System requirements | Adobe Learning Manager
    4. Adobe Learning Manager reference site (ALM reference site) package for AEM Sites
    5. Adobe Learning Manager App for Microsoft Teams
    6. Learning Manager compliance to GDPR
    7. Accessibility in Learning Manager
    8. Support for custom domain
  3. Get Started
    1. Getting started as Administrator
    2. Getting started as an Author
    3. Getting started as a Learner
    4. Getting started for Managers
    5. Getting started as an instructor in Learning Manager
  4. Administrator
    1. User log in
    2. Add users and create user groups
    3. Add classroom locations
    4. Create course modules, instances, and learning programs
    5. Content marketplace
    6. Reports
    7. Learning Paths
    8. Learning plans
    9. Manage Learning Manager orders and billing
    10. Job Aids
    11. Certifications
    12. Catalogs
    13. Add users in bulk
    14. Impersonate a Learner and Manager
    15. Multiple SSO Logins
    16. Peer accounts
    17. Create and modify skills and levels
    18. AI-based recommendation of courses
    19. Gamification
    20. Customize learner homepage
    21. Badges
    22. Color themes
    23. Learner transcripts
    24. Waitlist & attendance management
    25. Fluidic player
    26. Announcements
    27. Email templates
    28. Adobe Connect integration
    29. Settings
    30. Notifications
    31. iPad & Android tablet users
    32. Getting started as Administrator
    33. Purge users
    34. Tags
    35. Learning Manager Content Catalog
    36. Custom roles
    37. Catalog labels
    38. xAPI in Learning Manager
    39. Monitoring and moderating Social Learning as an admin
    40. Enable full control of shared catalog
    41. Map skill with skill domains
  5. Integration Admin
    1. Migration manual
    2. Learning Manager Connectors
    3. Integrate Learning Manager with AEM
    4. Install Salesforce package in Learning Manager
    5. Install Microsoft Teams connector
    6. Application developer manual
    7. Learning Manager App for Salesforce
    8. Settings
    9. Manage custom roles via CSV files
  6. Authors
    1. User login
    2. Content library
    3. Creating, modify, and publish courses
    4. Catalogs
    5. Job Aids
    6. Adobe Connect integration
    7. Add learning objects in different locales
    8. User notifications
    9. Email templates
    10. How to choose course modules?
    11. Preview as learner
    12. Settings
    13. xAPI in Learning Manager
  7. Instructor
    1. Modules
    2. Managing learners for your session
  8. Learner
    1. Log in
    2. Profile Settings
    3. Catalogs
    4. Courses
    5. Fluidic player
    6. Learning Programs
    7. Certifications
    8. Job Aids
    9. Badges
    10. Skills & Levels
    11. Gamification
    12. User notifications
    13. Announcements
    14. Waitlist & attendance management
    15. Learning Manager app for Salesforce
    16. Adobe Connect integration
    17. Learner App for mobiles and tablets
    18. Social Learning in Learning Manager
    19. Adobe Learning Manager desktop application
    20. Learner home page
    21. Share to Social Learning
    22. System requirements | Adobe Learning Manager desktop application
  9. Manager
    1. User log in
    2. Manager dashboard
    3. Reports
    4. Learning Objects
    5. User notifications
    6. Learner transcripts
    7. Settings
    8. iPad & Android tablet users
  10. Frequently Asked Questions
    1. Frequently Asked Questions for Administrators
    2. Frequently Asked Questions for Authors
    3. Frequently Asked Questions for Instructors
    4. Frequently Asked Questions for Managers
  11. Knowledge Base
    1. Unable to log in to Learning Manager
    2. Learning Summary does not display current data
    3. Unable to upload a CSV
    4. Generate a HAR file
    5. L1 feedback auto popup does not appear
    6. Unable to view certain courses under catalog while creating a Certification
    7. Unable to view certain course under catalog while creating a Learning Program
    8. Issues in retiring a Learning Program
    9. Unable to assign a badge
    10. Session expires in Learning Manager
    11. Unable to search a course
    12. Troubleshoot migration issues
    13. Troubleshoot Learning Manager app issues
    14. Users get auto deleted in Learning Manager
    15. Publishing issues in the EU domain
    16. Unable to register as external user
    17. Okta Active Directory integration with Adobe Learning Manager
    18. Unable to view learners in a course
    19. Unable to view calendar
    20. Module is not marked complete after completing a course
    21. Unable to achieve a skill after completing a course
    22. Radio buttons are missing
    23. Unable to view file submissions in Learning Manager

Read this article to know how to manage the attendees, send course related emails and reminders for your sessions.

See sessions or modules with pending reviews

As an instructor, you can see the sessions or modules with pending reviews. 

On the Sessions/Modules page, you can see a column Reviews Pending that shows the number of pending reviews for the corresponding session/activity.

Manage waitlist for your session

As the Learners register for your module, you can see the latest status of the enrollment and waitlist from the Waitlist page.

  1. From the Instructor App, select Upcoming Sessions > Waitlist in the left navigation pane.

    You can view the Seat Limit, number of seats that are currently filled, and the number of seats vacant. A table also lists the Learners who have been waitlisted. This is blank if there are no waitlist queues.

    View the number of seats filled and waitlist for your session
    View the number of seats filled and waitlist for your session

  2. From the Waitlist table, select the Learner or Learners whom you want to confirm.

  3. Select Actions > Confirm Learners.

    The learners whom you have confirmed, are added to the Confirmed Learners list.

Instructors have the capability to unenroll learners from sessions. This also unenrolls them from corresponding learnings. Select Waitlist tab. Select the learners to unenroll using the checkbox. To unenroll, select Actions > Unenroll learners.

Unenroll learners
Unenroll learners

Mark attendance for your session

You can view the number of confirmed Learners who are attending the session, their names, attendance status of the Learners, and other details from the Learners page.

  1. In the left navigation pane, click Upcoming Sessions > Learners.

  2. Select the Learner or Learners from the list of Attendees and do one of the following:

    • To mark attendance, click Actions > Mark Attendance. Once the status has been marked as Attended, you cannot change the status.
    • To mark the non-attendance, click Actions > Not Attended.
    • To delete a learner due to cancellation or other reasons, click Actions > Delete Learners.

    A Learner cannot complete a module until the Attendance status reads Attended.

    Mark attendance for the attendees
    Mark attendance for the attendees

Send emails to learners

You can send emails to specific or all attendees for your session. The Send Email feature is very useful if you want to confirm the attendance of learners, or if you want to send out communication regarding the session. You can also use the Send Email to All option to email the assignment and session material, or send out general communication to all the learners.

To send emails to learners, from the Learners page in the Instructor app, do one of the following:

  • To send emails to specific attendees, select the attendee, and click Actions > Send Email to Selected.
  • To send emails to all the attendees to send a course material or an assignment, click Actions > Send Email to All.

Exporting learners list

As an instructor, you can easily mark the attendance for all your learners by exporting the attendee list as a pdf. To export the attendee list, from the Learner from the left pane. Click Actions > Export Learner List (PDF). 

After the attendee list is confirmed for your session, you can export the list as a PDF. This easy-to-print pdf displays the learners as a table. You can then mark the attendance or provide scores, and make or provide notes for the learner, all in the same PDF. 

Notice a QR code at the top right corner of this PDF. This functionality allows individual learners to scan the code using the Learning Manager mobile app for learners to mark their attendance. 

Generate PDF to mark attendance, provide scores, and more
Generate PDF to mark attendance, provide scores, and more

Approve or reject submissions

If leaners have uploaded documents like assignments, reports, or assessments for your session, you can view the documents in the Submissions page. You can use the materials for grading the learner, and either approve or reject the submission.

  1. From the left pane, click either Upcoming Sessions or Past Sessions, based on the schedule of your session.

  2. Click the Course for which you want to view the submissions.

    From the left pane, click Submissions.

  3. You can view the submissions from learners for the session that you selected. Select the submission that you want to approve or reject, and click Approve or Reject.

    The status of the submission changes to Approved or Rejected, based on your action.

Configure reminders for your session

  1. From the left pane, click Upcoming Sessions.

  2. Click the course for which you want to set the reminder. From the left pane, click Reminders.

  3. From the Select Reminder tile, click Set Reminder.

    Set reminders to be sent for your session
    Set reminders to be sent for your session

    • In the Reminder Settings dialog box, set the option on when to send the reminder to learners: Before deadline, On deadline, or After deadline.
    • In the days before deadline field, set the number of days prior to the deadline when you want to send the reminder to learners.
    • Set the recurrence for your reminder.
    Configure the reminder settings for your session
    Configure the reminder settings for your session

  4. Do one of the following:

    • Click the tick mark to save the reminder.
    • Click the cross mark to cancel the reminder.

    An automated course reminder is sent to all the learners at the set date that you have indicated in your reminder settings.


    If you have already set reminders for your sessions, you can see them under the Existing Reminder tiles. Further, you can also add additional reminders to your existing reminders.

    To delete an existing reminder, click on the reminder. From the pop-up that appears, click the Delete icon (Trash icon) to delete the reminder.

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