Edit the classroom locations
To edit the classroom locations, follow the below steps:
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In the Admin app (the UI for administrator roles), select Settings > Classroom Locations.
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Hover over the desired classroom location you want to edit.
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Select Edit Classroom Location icon.
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Modify the classroom location and select Save.
Add classroom using CSV
Alternatively, you can add one or more classroom locations by importing a CSV that contains the classroom information.
In Admin app > Settings > Classroom Locations > Add, click the Bulk import locations button. Browse to the location containing the CSV file and select the file.
The CSV file uses these fields to store details about one or more classroom locations:
- name
- info
- url
- region
- seatLimit
You can customize the headers.
The CSV file must mandatorily contain all columns in the same order as specified here.
After the system imports the CSV file, the locations are added in the library.
Search for classrooms
To search for classrooms, select the virtual classroom course, then go to Instances > Sessions. An Author or Administrator can start typing the location name to see the relevant results that start appearing. They can then select a location from the displayed results. If no location is displayed in the type ahead results, the user can still add the new classroom location name. Note that this location name created using the session creation workflow is not added to the location library created by the Administrator.
When a classroom is added, the learning platform also indicates if the classroom is already booked for the mentioned time-period. It even provides alternate time slots as suggestions. Therefore, this enables the Author to adjust the meeting time if he decides to use the same classroom location.
Search for classrooms
Administrator
As an admin, you can manage the instructors and the course instances.
Setting up instructors:
In the Admin app, under Settings > General, administrators can find the Instructor Management option. This feature ensures that only pre-approved users assigned as instructors can be added to conduct sessions.
To assign an instructor, follow these steps:
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Go to the Getting Started page, and select Users on the left pane.
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Select the user you want.
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Assign the user the instructor role by selecting Actions > Assign Role.
Cancelling Sessions:
On the Course Instance page, administrators can cancel one or more sessions. When sessions are cancelled, the system removes all session details but retains the seat limit.
Additionally, administrators can:
- View Enrollment: Get information on enrolled and waitlisted learners for each session.
- Unenroll Learners: Remove learners from a course with cancelled sessions without changing their enrollment status.
- Attendance Management: Mark attendance for sessions, even if the sessions get cancelled.
- Course Completion: Administrators can mark a course as complete even if sessions have been cancelled.
- Rescheduling: Schedule cancelled sessions for later dates, and add an instructor during the rescheduling.
Note that after cancellation, learners stay enrolled in the training instance. Their enrollment status—like confirmed enrollment, waitlisted, and awaiting manager approval—stays unchanged. This is helpful because the administrator can set up and reschedule the cancelled session in the future.