Learn how to manage, sync, and reuse graphics, colors, color themes, and character and paragraph styles – in your InDesign projects and with your teammates – from one central repository.

Random items such as balls, coffee pot, letter stencil, coffee cup, and plastic model hand on pink table with blue wall.

Adobe Creative Cloud Libraries allow you and your colleagues to collect and organize all of your design assets from different projects, devices, and apps.

Whether you’re working alone or on a team, Libraries make it easy to update, reuse, and share assets. And because Libraries are automatically synced to your Creative Cloud account, you can access them wherever you are, even offline.

In this tutorial, you'll learn how to use Libraries in Adobe InDesign to make your design process efficient.

Sharing Adobe Creative Cloud libraries within an organization allows collaboration within projects, devices, and apps.

Add document assets to a Library

To add assets to a Creative Cloud Library in InDesign, go to Window > CC Libraries, to open the Libraries panel.

In the Libraries panel, you can create a new Library by clicking the Create New Library option and naming the Library, or you can simply add assets to the default library, named My Library.

New libraries are created in the Window > CC Libraries panel.

To add an asset to your Library, select an object in your InDesign document and click the corresponding button in the Libraries panel to add the object (or character style, paragraph style, or color) to your selected Library.

You can also add graphic assets such as shapes and photos by dragging them directly from your document into the Libraries panel.

Add object to library by dragging it onto the libraries panel or clicking the object then clicking corresponding library icon

Add assets from Adobe Stock and mobile apps

Adobe Stock has thousands of royalty-free images, illustrations, and video assets accessible from the Libraries panel in InDesign. To search Adobe Stock, use the Libraries panel search bar. When you find the right asset, hover over it, and click the cloud icon to download a watermarked preview of the asset, or the shopping cart icon to purchase it.

Use Adobe Creative Cloud mobile apps to capture inspiration on the go, such as shapes and colors. Assets collected this way automatically sync to your Libraries.

Learn more about Using Adobe Stock with InDesign and how to Capture color themes with Adobe Capture.

Adobe Stock displays watermarked images available for purchase, and Adobe Capture displays the color theme from a photo.

Reuse Library assets

Once you save your assets to Libraries, you can reuse them in your designs—in the same file, another project, or another app—without worrying that you’ll grab the wrong versions.

To add a graphic asset to your project, drag it directly from the Library onto your InDesign layout.

To add or apply colors, color themes, paragraph styles, or character styles, select an object in your project and click the thumbnail of the desired Library asset to apply it.

Top: A logo in the CC Libraries is dragged onto a business card. Bottom: Library paragraph style is applied to selected text.

Work with up-to-date assets

When you drag a graphic asset from your Library, it is placed as a linked asset in your document. If you or others reuse or modify the asset in your Library, all files will have the updated asset, ensuring that all of your files have the latest version.

Linked assets have a cloud icon on the graphic thumbnail for the asset, or, you can also look in the Links panel to see them.

Tip: To edit a copy of an asset independently, so that it doesn't update the asset in all files, create a copy of it. Press Alt/Option while dragging the asset from the Libraries panel, which creates an embedded or unlinked asset.

A cloud icon appears in the top left corner of a logo, indicating that it is a linked asset.

Share Libraries with your team

You can share a Library with your team, which allows others to contribute assets to it, and ensures everyone uses the latest versions of the assets.

In the top corner of the Libraries panel, click the Options icon and choose Collaborate. In the browser window that appears, enter the recipient’s e-mail address and an optional message, and click Invite. The recipient will receive a message with a link to accept your invitation.

Alternatively, you can choose Send Link from the Library options to allow others to download a copy of your Library that they can edit independently from your original Library.

Collaboration with teammates is easily accomplished by sharing a link to Libraries or inviting collaborators to contribute.


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