InCopy offers three views of a story: Galley, Story, and Layout. These terms correspond to the terms used in traditional publishing.
Displays text with line breaks established in the corresponding Adobe InDesign® document. If text doesn’t fit into the assigned layout space, an overset indicator marks the point at which the InCopy text exceeds the space. Although you can use InCopy to apply formatting, such as paragraph indents and font size, these formats don’t appear in Galley view.
Displays text in a continuous stream, wrapping the text at the document window. Story view doesn’t show accurate line endings, so you can concentrate on content. However, if text doesn’t fit into the assigned layout space, an overset indicator marks the point at which the InCopy text exceeds the space. In Story view, the information area displays only paragraph styles. Line numbers aren’t visible in Story view.
Story view opens by default when you create a new InCopy story.
To change the default view for new documents, close all documents and select the view you want as the default from the View menu.
Displays text as it will print, with all formatting. When you use InCopy to synchronize with an InDesign layout, you can view text in context with all other page elements in the InDesign document—frames, columns, graphics, and so on.
In Layout view, you can zoom in and out to inspect different aspects of the layout.
Choose the view from the View menu.
Click the Galley, Story, or Layout tab at the top of the editing area.
Galley view provides an environment for efficient text processing; text is easy to read and annotate. You can also use Galley view to perform copyfitting and other production-related tasks.
When you open an InDesign document in InCopy, working in Galley view is analogous to working with galley proofs in traditional typesetting. Within the viewing area, the text wraps exactly as it will in the final InDesign layout, and all text is displayed in one column, regardless of how many columns exist in the layout. Page breaks, frame breaks, and column breaks are shown by a line with the words “Page break,” “Frame break,” or “Column break” in the center of the line.
When multiple breaks are represented by a single boundary, such as a page break coinciding with a frame break, the break with the highest priority is displayed. Page breaks have the highest priority, and column breaks have the lowest.
Galley view includes the Copyfit break feature, which indicates the point at which the InCopy text exceeds the layout space assigned for it in InDesign.
By default, Galley view displays text at 12 points. You can change the font, size, or spacing to make text easier to read or edit. You can also change the background and font colors.
The font display size applies to all stories, rather than individual characters, words, or paragraphs.
The Galley & Story Appearance toolbar at the bottom of the workspace controls several settings that you might want to change frequently when working on a document. These settings include:
Display font type and size
Display leading (single space, 150% space, double space, or triple space)
Show/hide line number and styles columns
Customize Galley & Story Appearance controls
You can customize Galley and Story views in a variety of ways.
It’s important to understand the difference between changing the font display size and applying text formatting. Both can be done in Galley view. Changing the font display size doesn’t affect the way text looks in a publication, whereas applying text formatting does change the text appearance in Layout view and in the published document.
Controls text color in the viewing area. Black is the default text color.
Controls the background color of the viewing area. White is the default background color.
Assigns preset text and background colors.
Override Preview Font
Enables you to display one additional font using the correct typeface in the Galley and Story view. InCopy automatically displays the Symbol, Zapf Dingbats, Webdings, and Wingdings® fonts accurately, overriding the display font you’ve chosen.
Smooths the jagged edges of type and bitmap images by softening the color transition between edge pixels and background pixels. Because only the edge pixels change, no detail is lost. You can choose the level of anti-aliasing to apply. The Default option uses shades of gray to smooth text. The LCD Optimized option uses colors, rather than shades of gray, and works best on light-colored backgrounds with black text. The Soft option uses shades of gray, but produces a lighter, fuzzier appearance.
Controls the cursor display. Choose from four different cursors. Select or deselect Blink.
Any settings made in the Galley & Story Display section apply to both the Galley and Story views.
The information column appears on the left side of the document window in Galley and Story views. This column contains read‑only information about paragraph styles, line numbers, and the vertical depth of text; you cannot type in this area.
To change the view in the current document only, choose View > Show Info Column or View > Hide Info Column.
To change the default view in the application, close all documents, and choose View > Show Info Column or View > Hide Info Column.
Paragraph styles make it much easier to maintain consistency in your publications. Consult any workflow documentation your team has adopted concerning in-house guidelines for your project.
Use the Galley & Story Display section of the Preferences dialog box to customize the display of the Story view.
You can show or hide paragraph break marks in Galley and Story view. An arrow symbol indicates the start of a new paragraph.
When you type text, it’s sometimes useful to know the physical depth of a story as it will appear in Layout view, in addition to the number of lines. The vertical depth ruler draws a ruler along the left edge of the Galley and Story views. Each tick mark in the ruler aligns to the bottom of a line of text. A value is displayed every five tick marks to show the total vertical depth of the text to that point. The depth is updated dynamically when layout composition for the portion of the document is complete.
The depth measurement uses the vertical units setting in Units & Increments preferences.
To aid in copyfitting, the depth of overset text is also calculated and displayed.
To show or hide the depth ruler, choose View > Show/Hide Depth Ruler.
To show or hide the information column, choose View > Show/Hide Info Column.
In Layout view, you see text and other elements exactly as they are formatted and positioned in an InDesign document. Stories are laid out in frames, just as they appear in InDesign.
If you work with a linked story—a managed story within an open InDesign document or assignment file—you cannot modify the story layout with InCopy. You can work only with the text and text attributes.
If you work with a stand-alone InCopy document—an individual InCopy document that isn’t within an open InDesign document or assignment file—you can work with the text and text attributes, and you can change the page size using the Document Setup command.
Layout view offers more tools and View-menu commands than the other views. You can use the Hand tool, the Zoom tool, and the Zoom commands to view a spread at various magnifications. You can also use various layout aids, such as rulers, document grids, and baseline grids.
These viewing options don’t affect formatting. For example, zooming in to enlarge your view of the page doesn’t change the way the story appears in InDesign or when printed.
In the Layout view of a document in progress, you see one or more boxes on the page. These nonprinting boxes might contain text, graphics, or nothing. The boxes represent frames—spaces in the layout reserved for specific elements. Each frame is defined to contain either text or a graphic. Non-managed stories in an InDesign document or in an assignment file are dimmed so that they can be identified easily.
Control which stories appear where, and how much page area they cover. For linked stories, frames are defined by the InDesign user. If multiple frames are set aside for a story, the frame configuration determines how the story text flows through the layout.
Can function as borders and background, and can crop or mask graphics. You can work with graphics inside frames in InCopy, and you can see the graphics frames from InDesign layouts when you work with linked documents. You can also work with the frames of inline graphics (embedded in text), but you cannot work with other graphics frames. (See Create an inline graphic.)
Are placeholders. You can distinguish empty text frames from empty graphics frames by their appearance. An empty box represents an empty text frame; a box with an X across it indicates an empty graphics frame. You can add text to an empty text frame only if the frame is associated with the story exported to InCopy from InDesign. You can also import or paste graphics into an empty graphics frame in InCopy.
Hiding frame edges also hides the X in an empty graphics frame.
Use the Zoom tool or View options to zoom in on or out of documents.
In Layout view, you can magnify or reduce the view of a page. The application bar displays the zoom percentage.
To magnify a specific area, select the Zoom tool and click the area you want to magnify. Each click magnifies the view to the next preset percentage, centering the display around the point you click. At maximum magnification, the center of the Zoom tool appears blank. To zoom out, hold down Alt (Windows) or Option (Mac OS) to activate the Zoom Out tool , and click the area you want to reduce. Each click reduces the view to the previous preset percentage.
To magnify the view to the next preset percentage, activate the window you want to view, and choose View >Zoom In. Choose View > Zoom Out to reduce the view to the previous preset percentage.
To set a specific magnification level, type or choose a magnification level in the Zoom box in the application bar.
While pressing Alt (Windows) or Option (Mac OS), use the mouse scroll wheel or sensor to zoom in or out.
Power zoom offers a quick way to scroll through your document pages. Using the grabber hand, you can use zoom in or out and scroll through your entire document. This feature is especially useful for long documents.
You must be in Layout view to use power zoom.
To activate the grabber hand, you can also hold down the spacebar or hold down Alt/Option while in text mode.
The document zooms out so that you can see more of the spread. A red box indicates the view area.
The document window returns to its original zoom percentage or to the size of the red box.
To activate the Zoom In tool while using another tool, press Ctrl+spacebar (Windows) or Command+spacebar (Mac OS). To activate the Zoom Out tool while using another tool, press Ctrl+Alt+spacebar (Windows) or Command+Option+spacebar (Mac OS).
Double-click the Zoom tool .
Choose View > Actual Size.
Type or choose a magnification level of 100% in the Zoom box in the application bar.
Choose View > Fit Page In Window.
Choose View > Fit Spread In Window.
Choose View > Entire Pasteboard.
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