Invite others to review and comment on your documents by sending a link or attachment.
Send for Comment icon and computer screen showing icon representing an email attachment with PDF comments

Managing our inboxes can be a stressful task. Especially when you’re attempting to track feedback from multiple people on a document you created. Responding to and consolidating comments can quickly become overwhelming.

Acrobat’s Send for Review process streamlines the entire process. Send a link or attach a document to see updates almost immediately. Track when people open or comment on documents, consolidating multiple feedback sources in one convenient place. Acrobat uses the Document Cloud to bridge the communication gap and keep your content organized.

Ask others to review

You have the option to send an anonymous or public link in an email or a personalized invitations to one or many people at a time. You can also send files for commenting directly from Acrobat or other applications that use PDFMaker, such as Microsoft Word. Choose Acrobat > Create And Send For Review (Windows), or Send for Comments (macOS). The reviewers receive an email invitation with a link to the review document. When they click the link or the Review button in the invitation, the PDF opens in a web browser. They can remain in the browser or open the PDF in Acrobat Reader or Acrobat Pro to add comments. 

Send a link and track when people view and download the file. They will still be able to add comments manually within Acrobat. Track comments and mentions by using Review file.

In Windows, click Add Files to prepare documents. Once you have added all your content, expand the Get Link panel and click Create Link to upload your documents to the cloud and generate the link. On macOS, click the Share a link to this file button in the top right to generate a sharing link.

Screenshot of Acrobat interface in Windows showing emails being sent as an attachment

Send multiple PDF files for viewing as attachments

You can send your PDF documents as an attachment in an email. In Windows, choose Send as Attachment > Webmail or Default Email Application > Continue to launch the appropriate program. On macOS, click the Send file by email button in the top right and choose to send via your Default email application or Webmail.

If you choose Webmail, simply add your account via the dropdown menu and click Continue. A pop-up window will launch and allow you to finish the process through your preferred account. 

Invite people to review the file and track when they add comments, mention others, or finish reviewing. If you would like to set a deadline for review, check the Set Deadline box before clicking the Send button.

  1. Add an email subject
  2. Add a message
  3. Set a deadline
  4. Send via the Document Cloud or generate an anonymous web link by selecting Get Link
  5. Send as attachment
Shared For Review interface shows a document, who the sender is, and the current status of the document. Other items show recipient and thumbnail of the document sent

The review process

Once the document has been sent for review, your PDF will switch to the Review Version of your file. You can use the commenting tools or the @mention to direct comments to other reviewers. You will be able to see all participants, their review status, as well add new reviewers. There are also extended review features that allow you to:

  • Copy Review Link: send manually to other reviewers
  • Unshare Review: This revokes review privileges from invitees 
  • Delete Review: This permanently removes the file and all associated comments from the Document Cloud for all participants and cannot be undone.
Notifications window showing two notifications that the sample document Application was opened by recipient today at 7:27 AM and e-signed by recipient today at 7:32 AM

Acrobat’s Send for Review options enable productive communication and keep your inbox free from clutter. Familiar review tools provide consistent comment formatting, and convenient sending options collect reviews in one location. Harness the power of these tools to speed up the way you communicate with clients and collaborators alike.

09/02/2020

Adobe Stock Contributors: 4zevar, vijay0401

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