Work with Adobe Connect library files and folders

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Adobe Connect User Guide

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Applies to: Adobe Connect 10

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How to create and manage files and folders in an Adobe Connect Libraries and assign permissions.

Administrator, limited administrators, and users with Manage permissions can create and navigate folder hierarchies in libraries. Use these hierarchies to organize content in the libraries.

Administrators, limited administrators, and users with Manage permissions can also set permissions to determine what tasks each user can perform in the libraries. For example, a manager could set up a folder for each department and assign Manage permissions to each department chairperson.

Create a folder

Administrators, limited administrators, and users with manage permission for a specific folder can create subfolders within it.

Note: Administrators set permissions for Limited Administrators in the Administration > Users and Groups section of Adobe Connect Central. By default, Limited Administrators can set permissions for content, but an Administrator can revoke this ability.

  1. Click Content, Training, Meetings, or Event Management at the top of the Adobe Connect Central window.

    Note:

    No one can create a folder in the Seminars library.

  2. Navigate to the location where you want to add the new folder.
  3. Click New Folder on the menu bar above the folder list.
  4. Enter the name of the new folder on the new page that appears.
  5. (Optional) In Summary, enter information about the new folder.
  6. Click Save to create the folder.

Open a folder

  1. Click Content, Training, Meetings, Seminar Room, or Event Management at the top of the Adobe Connect Central window.
  2. Click the name of the folder.

    The folders and files within that folder appear. The name of the selected directory appears in the navigation links at the top of the browser window.

Move a file or folder

You can move a folder or a file in a library. When you move a folder, all the items within the folder also move to the new location. You can move folders and files in the Content, Training, Meetings, or Event Management libraries using the Move button. You can move folders and files in these libraries and in the Seminar Rooms libraries using the Up One Level button. In Seminar Rooms libraries, you can choose to move uploaded content or recordings that are saved with a seminar.

  1. Click Content, Training, Meetings, Seminars, or Event Management at the top of the Adobe Connect Central window.
  2. Navigate to the folder or file that you want to move.
  3. Select the check box to the left of the item that you want to move. For a seminar, choose Uploaded Content or Recordings if you want to move either of those types of items saved with the seminar.
  4. Do either of the following:

    • Click Up One Level to move up the item one level in the library folder directory.

    • Click Move (this option is not available for the Seminars tab). Select a folder in the folder directory tree, or click Up One Level. Click Move and then click OK to apply the change.

Move up a level in the folder hierarchy

  1. Click the Up One Level button on the navigation bar above the folder list.

    The folders and files within the parent folder appear. The name and location of the parent folder appear in the navigation links list at the top of the browser window.

Return to a folder

Above the functional links is a list of navigation links called the navigation trail, which indicates your current location in the directory structure. You can move to any parent (higher) folder shown in the navigation trail.

  1. Click the name of a parent folder in the navigation trail.

    The folders and files in the higher parent directory appear. The name and location of the parent folder appear in the navigation links at the top of the browser window.

Delete a file or folder

When you delete a library folder or file, it is permanently removed from the library and cannot be retrieved. Be careful to delete only those items you do not need. If you delete items from the Content library that are linked to meetings, events, seminars, or courses, the deleted content is unavailable from them. When you delete an item, Adobe Connect Central indicates whether the item is linked and allows you to cancel the deletion. In Seminar Rooms libraries, you can choose to delete uploaded content or recordings that are saved with a seminar.

Note:

For the Training library, if you delete a training folder containing a course that was part of a curriculum, the deleted course is still listed on the Curriculum information page as a course item. However, the course is no longer available.

  1. Click Content, Training, Meetings, Seminars, or Event Management at the top of the Adobe Connect Central window.
  2. Navigate to the folder or file.
  3. Select the check box to the left of the item that you want to delete. For a seminar, choose Uploaded Content or Recordings if you want to delete either of those types of items saved with the seminar.
  4. Click Delete on the menu bar above the content list.
  5. Click Delete again to permanently delete the selected items, or click Cancel to cancel the deletion.

Edit file or folder information

You can edit the title or name of a library item and other information, using the Edit Information button.

Note: If you are editing a Seminar library folder, you can view information about the Seminar license for that folder to see how many users and meetings are available for a specific Seminar folder. In the navigation bar next to the Editor Information link, click License Info. Information that appears includes title, summary, start date, end date, number of concurrent users, and number of concurrent meetings.

 

  1. Click the Content, Training, Meetings, Seminars, or Event Management tab at the top of the Adobe Connect Central window.
  2. Navigate to the folder or file.

  3. Click the folder or the file.

  4. Click the Edit Information link in the navigation bar below the navigation trail.
  5. Edit the title, name, or other properties that you want to change.
  6. Click Save.

Edit seminar folder names or descriptions

  1. Click the Seminars tab at the top of the Adobe Connect Central window.
  2. Navigate to the folder and click its name.
  3. Click the Edit Information link above the seminar list.
  4. Enter a new name for the folder and, if desired, a description in the Summary text input box.
  5. Click Save.