Creative Cloud Libraries for enterprise

Use Creative Cloud Libraries to capture, organize, and share creative elements with your creative teams. Creative Cloud Libraries accelerate work by reducing clicks in the creative process, making it easy for designers to use the right assets and for enterprises to control the use of assets.

Invite people to your library
1. Invite people to your library.

Invitee accepts the invitation
2. Invitee accepts the invitation.

The Library and its contents are synced
3. The library and its contents are synced to the invitee's computer.

Note:

Creative Cloud Libraries for enterprise is available to you only if your organization uses Adobe storage for business, which is being rolled out globally in a phased manner. Adobe has plans to introduce it to all customers through 2021.

When a library asset is updated, it synchronizes with Creative Cloud and each subscribed user receives the change. You don’t need to be online to use library assets since they are synchronized between your hard drive and the cloud. For example, if you are traveling, the next time your computer connects to the Internet, the library updates with the most recent changes.

Learn more:

Following are some examples of how you can use team libraries or Creative Cloud Libraries for enterprise:

Corporate style guide

Store corporate colors, type styles, and brand assets in a read-only library to maintain control, ensure brand consistency, and know that designers always have the most up-to-date assets. Learn more.

Shared project libraries

You can easily share design elements, colors, text styles, Adobe Stock photos, brushes, videos, and more when collaborating. These items and updates are automatically synchronized across all users.

User experience element libraries

Web, mobile, and UX design teams often reference buttons, menus, and other user interface elements across multiple design projects. These elements can be saved from Adobe XD and then used as Components across multiple XD projects.

Creative Cloud Libraries Implementation Guide

For detailed instructions on how you can use Libraries to create a corporate style guide, create a UI/UX design system with Adobe XD, and more, download the Creative Cloud Libraries Implementation Guide.

Get file

Ownership and continuity

The identity type of the library owner can affect the longevity and security of assets. Libraries can be stored in two different ways; in the personal space of a user or in the team space. If you are part of an organization or team, you should be able to access team libraries, which allow you to store libraries in the team space - a shared resource. You can access both types of libraries in the same way. They appear together in the Library view in Creative Cloud desktop app and the panel. Team libraries are identifiable by the icon, .

Unlike personal libraries, team libraries are not tied to the individual user account. The creator of a team library is not the owner of the library, the library belongs to the team. Instead of having one owner, you can choose to assign any number of editors to the library. Editors can join or leave the collaboration without impacting the access of the library for the other users.

Collaboration

Invites

In team libraries you can choose to invite individual users or groups of users, there is no limit in the number of collaborators you can have in a team library.

  • Individuals: Single users, they can be users within the organization or outside of the organization.

  • Groups: Active directory-synced groups, there are two types of groups supported.

    • Azure Active directory-synced groups : Groups created by the administrator in the Organization’s Azure Active Directory, synced via Admin Console to the Organization Address Book.
    • Custom groups : Custom group created by Adobe users using a Creative Cloud interface and used to share Adobe assets.

Learn how to add editors and viewers for collaboration.

Choose invite people

Permissions

Team libraries, like personal libraries, offer the option to invite members with the option to Edit or View the library.

  • Edit: Allows you to contribute to the libraries, create new assets, add descriptions, organize assets, invite other users and use the assets within the library.

  • View: Allows you to view and use assets within the library, it also allows you to invite other users only with view permissions.

Learn how to set permissions for each invitee while sending the invitation.

Invite

Access setting

Team libraries introduce a new concept of access setting that will allow you to choose the level of access you want to set on the library. Libraries support two levels of access setting.

  • Members Only: Only users invited to the library will have access to the library

  • Organization and members: Users invited to the library will continue to have their access, in addition all members of the organization will gain View access to the library.

Management

Library browser

Library browser is the place where a user can discover all the libraries that have been shared with them, this browser will include both personal libraries and team libraries shared with the user. The browser can be accessed from Creative Cloud Desktop or Creative Cloud Assets Website.

Follow and unfollow

From the library browser, you can choose to follow or unfollow libraries. Followed libraries will be accessible to you from the Creative Cloud applications and will be cached locally. If you no longer require access to a library, you can unfollow the library. To unfollow, navigate to the library, expand the panel menu, and select Unfollow. The library no longer appears in your list of libraries, but it will still be accessible to follow from the library browser. This provides a layer of management to choose from all the libraries accessible to you, which libraries you want to be actively using. Learn more.

Delete

When a library is deleted, all the assets linked to the library will remain in the various files, projects, and timelines. Except for Illustrator, all currently placed assets should save a rendition in the resolution that they were placed in the document. Resize for broken linked assets will not be possible. 

Broken linked assets will remember they were formerly associated with a library. Assets display error messages stating that a relink is required. You can either embed the asset in the file or relink it to a new asset from another library.

Export and import

Exporting a library is useful when you must back up a copy of the library in your preferred storage solution for archiving content. Exported libraries will retain the linking information, which means that you may be able to delete the library from your account to clean storage space. If you want to revisit a project that was using an exported library, you will be able to import the library and all existing linked assets will be resolved automatically. Learn more.

Best practices for team libraries

Following are some helpful tips and workarounds that may come handy while using team libraries:

Libraries do not offer a method to filter items by color space. There are three possible workarounds:

  • Add text to the library asset name such as Logo (RGB) or Logo (CMYK).
  • Create separate RGB and CMYK groups within a single library.
  • Create separate RGB and CMYK libraries.

Spot colors in libraries are supported only in Illustrator and InDesign. They are not supported in other Creative Cloud desktop and mobile apps.

Some disciplines such as UX design require specific resolution source files. Libraries do not offer a method to filter by size or resolution. Consider these workarounds:

  • Add a description to the asset such as “1920 x 1080 Logo” or “1024 x 768 Logo.”
  • Create a separate group within a single library for each resolution needed.
  • Create separate libraries for each resolution needed.

If you use an InDesign text style asset in Illustrator, Photoshop, or XD, those applications will attempt to map the properties of the asset with the properties for text styles available in the host application. Any properties not found in the host application are ignored.

Be mindful about how you name library elements. The only way to find library elements is either visually or by searching for text in the item name. Be consistent with your naming scheme.

Libraries do not support multi-level links. For example, do not create a library item that contains another library item. Similarly, avoid creating a library item with a link dependency to another file on your local file system or server. One workaround in InDesign and Illustrator is to embed the linked item before adding the asset to your library.

It is a lot of work to redirect links from one library to a different one because each link must be updated individually.

It is likely that you will need to add or update library elements over time. We recommend that you add at least one other person in your company as an “editor” (a collaborator with “Can Edit” privileges) to each of your libraries. This way, if the library owner is not available, the editor can make the changes necessary in the library to keep everyone on deadline.

When multiple creatives across many teams need access to files using library assets, it is a best practice to share the library first. If the source file is shared first, then applications will report missing links and each cloud asset will need to be relinked. Always share the library first.

Frequently asked questions

The number of libraries you can create is unlimited. You are limited only by your amount of Creative Cloud storage space.

While libraries can contain up to 10,000 elements, we recommend the use of groups to more efficiently organize assets. Scrolling through large libraries can be tedious.

The maximum file size for any single asset is 1gb. Library assets must synchronize to the cloud, and huge files take time to upload. Remember that other creatives may be using the same library. The file size of elements like color swatches, text, and paragraph and character styles are negligible, while assets like multi-layer high-resolution Photoshop content are heavy assets.

You can have any number of collaborators on a library.

Invite people allows multiple users to work together securely and only with others who have been invited. Get link creates a public link that lets anyone with the link download a copy of your library assets. The copy is independent and not linked to the original library.

Personal libraries will start to be enforced against user’s quota in 2021. Team libraries count against the quota of the team, they do not take quota from the user storage. If a team library is shared with ten users, the quota is only enforced against the quota of the team, not the individual users.

Adobe Bridge is a desktop application that makes it easy to quickly locate and view large numbers of files in different graphic file formats stored on your local hard drive or file server. Some people build “libraries” of assets consisting of folders on their hard drive, and use Adobe Bridge to quickly navigate those folders and work with the assets. This workflow is similar to that of Creative Cloud Libraries in some respects, but Creative Cloud Library assets are stored in the cloud, appear in a panel in the desktop applications, and are more closely integrated with the functionality of Creative Cloud applications. Creative Cloud Libraries also work closely with the Creative Cloud mobile apps and specific third-party applications in ways that Adobe Bridge does not.

MS Word and PowerPoint

The Creative Cloud add-on for Microsoft Word and PowerPoint lets you access your libraries within Word and PowerPoint. Incorporate your design assets into your presentations, reports, brochures, and other collaterals. For details, see Adobe Creative Cloud Add-in for Word and PowerPoint.

Zapier

Create automatic workflows called zaps by connecting your Creative Cloud Libraries with Google Sheets, Slack, or any of the other 1,500+ apps available on Zapier. For details, see Creative Cloud Libraries for Zapier

Gmail

Adobe Creative Cloud for Gmail lets you share links to content stored in Creative Cloud Files, Libraries, and Mobile Creations directly in your Gmail messages.

Creative Cloud Libraries are not a replacement for a DAM (Digital Asset Management) system. A DAM system is primarily intended to maintain many approved image assets. Creative Cloud Libraries are best suited for design elements that speed in-application tasks such as creating and applying colors, paragraph styles, page elements, and assets. Creative Cloud Libraries are synced to each user’s desktop. A DAM, by contrast, runs exclusively on a server or in the cloud.

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