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  1. Learning Manager User Guide
  2. Introduction
    1. New features summary
    2. Release Notes
    3. System requirements | Adobe Learning Manager
    4. Adobe Learning Manager reference site (ALM reference site) package for AEM Sites
    5. Adobe Learning Manager App for Microsoft Teams
    6. Learning Manager compliance to GDPR
    7. Accessibility in Learning Manager
    8. Support for custom domain
  3. Get Started
    1. Getting started as Administrator
    2. Getting started as an Author
    3. Getting started as a Learner
    4. Getting started for Managers
    5. Getting started as an instructor in Learning Manager
  4. Administrator
    1. User log in
    2. Add users and create user groups
    3. Add classroom locations
    4. Create course modules, instances, and learning programs
    5. Content marketplace
    6. Reports
    7. Learning Paths
    8. Learning plans
    9. Manage Learning Manager orders and billing
    10. Job Aids
    11. Certifications
    12. Catalogs
    13. Add users in bulk
    14. Impersonate a Learner and Manager
    15. Multiple SSO Logins
    16. Peer accounts
    17. Create and modify skills and levels
    18. AI-based recommendation of courses
    19. Gamification
    20. Customize learner homepage
    21. Badges
    22. Color themes
    23. Learner transcripts
    24. Waitlist & attendance management
    25. Fluidic player
    26. Announcements
    27. Email templates
    28. Adobe Connect integration
    29. Settings
    30. Notifications
    31. iPad & Android tablet users
    32. Getting started as Administrator
    33. Purge users
    34. Tags
    35. Learning Manager Content Catalog
    36. Custom roles
    37. Catalog labels
    38. xAPI in Learning Manager
    39. Monitoring and moderating Social Learning as an admin
    40. Enable full control of shared catalog
    41. Map skill with skill domains
  5. Integration Admin
    1. Migration manual
    2. Learning Manager Connectors
    3. Integrate Learning Manager with AEM
    4. Install Salesforce package in Learning Manager
    5. Install Microsoft Teams connector
    6. Application developer manual
    7. Learning Manager App for Salesforce
    8. Settings
    9. Manage custom roles via CSV files
  6. Authors
    1. User login
    2. Content library
    3. Creating, modify, and publish courses
    4. Catalogs
    5. Job Aids
    6. Adobe Connect integration
    7. Add learning objects in different locales
    8. User notifications
    9. Email templates
    10. How to choose course modules?
    11. Preview as learner
    12. Settings
    13. xAPI in Learning Manager
  7. Instructor
    1. Modules
    2. Managing learners for your session
  8. Learner
    1. Log in
    2. Profile Settings
    3. Catalogs
    4. Courses
    5. Fluidic player
    6. Learning Programs
    7. Certifications
    8. Job Aids
    9. Badges
    10. Skills & Levels
    11. Gamification
    12. User notifications
    13. Announcements
    14. Waitlist & attendance management
    15. Learning Manager app for Salesforce
    16. Adobe Connect integration
    17. Learner App for mobiles and tablets
    18. Social Learning in Learning Manager
    19. Adobe Learning Manager desktop application
    20. Learner home page
    21. Share to Social Learning
    22. System requirements | Adobe Learning Manager desktop application
  9. Manager
    1. User log in
    2. Manager dashboard
    3. Reports
    4. Learning Objects
    5. User notifications
    6. Learner transcripts
    7. Settings
    8. iPad & Android tablet users
  10. Frequently Asked Questions
    1. Frequently Asked Questions for Administrators
    2. Frequently Asked Questions for Authors
    3. Frequently Asked Questions for Instructors
    4. Frequently Asked Questions for Managers
  11. Knowledge Base
    1. Unable to log in to Learning Manager
    2. Learning Summary does not display current data
    3. Unable to upload a CSV
    4. Generate a HAR file
    5. L1 feedback auto popup does not appear
    6. Unable to view certain courses under catalog while creating a Certification
    7. Unable to view certain course under catalog while creating a Learning Program
    8. Issues in retiring a Learning Program
    9. Unable to assign a badge
    10. Session expires in Learning Manager
    11. Unable to search a course
    12. Troubleshoot migration issues
    13. Troubleshoot Learning Manager app issues
    14. Users get auto deleted in Learning Manager
    15. Publishing issues in the EU domain
    16. Unable to register as external user
    17. Okta Active Directory integration with Adobe Learning Manager
    18. Unable to view learners in a course
    19. Unable to view calendar
    20. Module is not marked complete after completing a course
    21. Unable to achieve a skill after completing a course
    22. Radio buttons are missing
    23. Unable to view file submissions in Learning Manager

Learning Manager Learning Programs are renamed to Learning Paths. This change happens immediately after the October 2021 release and the terminology of Learning Path is reflected for all roles.

Catalogs are a collection of learning — Courses, Learning Programs, and Certifications. Use Catalogs to provide Learners with access to a customized set of learning. You can associate learning with a Catalog during the creation of a new Catalog.

As an administrator, you can create custom catalogs, if you want to make selective courses available for different learners in your account or across accounts.

Create a catalog

To create a catalog, perform the following steps:

  1. As an Admin, on the left pane, click Catalogs. On this page, there is a default catalog, which is automatically created when you create a Learning Manager account. And by default, all the learning objects in this catalog are shared with all the learners. 

  2. To create a catalog, on the upper-right corner of the page, click Create. Optionally, you can also click Create Catalog, which is located below the list of catalogs.

  3. On the Create Catalog page, enter the name and description of the catalog that you want to create.

    Create Catalog dialog
    Create Catalog dialog

    To proceed, click Next.


    The thumbnails can only be viewed in the Immersive UI, not in the Classic UI.

  4. On the Catalog page, you can add the following in the new catalog:

Add a course to the catalog

  1. From the list of courses, choose a course that you want to add to the catalog.

    Add course to catalog
    Add course to catalog

    You can add multiple courses to the catalog.

  2. Save the changes. Go back to the list of catalogs and click the new catalog in the list.

  3. In the page for the new catalog, on the left pane, click Content.

    Click Content in the catalog
    Click Content in the catalog

    The course that you have added appears in the Courses tab.

Add a Learning Program to the catalog

  1. From the list of Learning Programs, choose a Learning Program that you want to add to the catalog.

  2. Save the changes. Go back to the list of catalogs and click the new catalog in the list.

  3. In the page for the new catalog, on the left pane, click Content.

    The Learning Program that you have added appears in the Learning Programs tab.

Add a certification to the catalog

  1. From the list of Certifications, choose a Certification that you want to add to the catalog.

  2. Save the changes. Go back to the list of catalogs and click the new catalog in the list.

  3. In the page for the new catalog, on the left pane, click Content.

    The  Certification that you have added appears in the Certifications tab.

Add a Job Aid to the catalog

  1. From the list of Job Aids, choose a Job Aid that you want to add to the catalog.

  2. Save the changes. Go back to the list of catalogs and click the new catalog in the list.

  3. In the page for the new catalog, on the left pane, click Content.

    The  Job Aid that you have added appears in the Job Aids tab.


The content appears in each of these tabs if it is already available in the account. Otherwise, you need to create the content first. For example, if you have not added any of the courses or learning programs already in Learning Manager application, then you have to start creating them first. 

An Admin can generate a deep link for a catalog that can take the learners to the specific catalog page.

On the Catalogs page, mouse over on the catalog that you the deep link for and click the highlighted icon.

Deep link for catalogs
Deep link for catalogs

Enable the catalog

Once you create a catalog and add Learning Objects to it, to make the catalog visible to learners, you must enable the catalog.

To enable the catalog, 

  1. In the list of catalogs, toggle the option near the catalog that you want to enable. Alternatively, you can select the check-box near the catalog, click Actions on the upper-right corner, and click Enable.
  2. You can also enable multiple catalogs in the list. Select the catalogs, and from the Action menu, choose the option Enable.

Disable the catalog

To disable a catalog, toggle off the option near the catalog.

Alternatively, you can select the check-box near the catalog, click Actions on the upper-right corner, and click Disable.

You can also disable multiple catalogs in the list. Select the catalogs, and from the Action menu, choose the option Disable.

Delete the catalog

To delete a catalog, select a catalog in the list. Either click the Delete button near the catalog or click Actions > Delete.

You can also delete multiple catalogs.

Share the catalog

An Administrator can share the catalogs with internal users of an organization or with any external users. However, sharing is exclusive. In other words, an internally shared catalog cannot be shared with external groups and vice versa.

Courses, Learning programs, Job Aids, and certifications are the supported learning objects in a catalog that you want to share.

Share the catalog internally

Choose a catalog that you want to share internally. 

In the left pane, click Share Internally.

If there are no groups present, you must add an internal user group. 

To add an internal user group, click Add User Groups.


There is no option available to enable/disable a shared user group. To disable, you have to delete the user group. To delete, hover the mouse over the triple dots and click delete icon. Alternatively, click Actions drop-down at the upper-right corner of the page and click Delete. 

Share the catalog externally

In Catalogs page, click the catalog you want to share. In the left panel click Share Externally.

Enter the subdomain associated with your Learning Manager account. Click How to get subdomain? to learn about the subdomain usage. You can also click Branding on the left pane in Administrator home page to view the subdomain associated with your organization account.

Enrollments limit

You can set the limit for number of enrollments per course on the shared catalog by adding the number in Enrollments Allowed field. The receiver of shared catalog cannot use the courses with enrollment limit in learning plans.


You can set the validity of the shared catalog by setting up an expiry date in Expiry field. After the expiry date of shared catalog, enrollments are not allowed for courses. Existing learners can still have access to the content. Learning objects are retired but the badges and skills are active. At this state, the shared catalog receiver cannot un-retire the retired learning objects. 

Click Save after adding all the required information. Click Actions drop-down at the upper-right corner of the page and click Share to share the catalog with external accounts. 


The catalogs owned by the sharing account holder are only allowed to be shared with external accounts. You cannot share the catalogs that are already shared by other accounts to you. 

The Administrator of the external shared account receives a notification in the application and email. The receiver has to click the unique URL provided in the email or click the notification message and accept the shared catalog request. In the application, the receiver can choose to click Accept or Reject. Before accepting the shared catalog, the receiver can view the catalog details such as shared by whom, shared on date, expiry date and so on. 

The shared catalog appears in the receiver account. The learning objects associated with the shared catalog appears in the respective Administrator and author roles of the application. You can differentiate the shared catalogs received by you by locating the <-- arrow icon displayed for the catalogs acquired by you. 


The learning objects with open/active state for enrollment are only added to shared catalogs.

Unshare catalogs

Unsharing a catalog is to disable an external account in the application. To unshare a catalog, click Actions at the upper-right corner of the page and click Unshare. You can Unshare a catalog anytime. When a catalog is unshared, all the learning objects in that shared catalog moves into retired state. The disabled catalogs appear as retired in receiver's application. 


You can remove an external account from a shared list only before the receiver accepts the request. 

Delete catalogs

To delete a shared catalog, click Actions drop-down and click Delete

  • You cannot share a default catalog with external accounts. 
  • You cannot delete a catalog that has been shared externally by you. 
  • You cannot delete a catalog which was shared to you from other accounts. 

Enable full control of shared catalog

You can grant full access to your catalog to external accounts. The administrator of the account can then accept the catalog and can accordingly add or delete learning(s) or modules.

For more information, see Full control of shared catalog.

Shared catalog features in receiver application

  • Learning objects from shared catalog appear in Author and Admin application but modules are not listed. They are hidden. 

  • Shared Learning objects can be used for all workflows in receiver's account. For example, adding shared course to Learning programs, certifications, catalogs, but those Learning programs, certifications & catalogs cannot be shared again (as they already have a shared Learning object from another account).
  • All the job aids that are associated with course/learning program/certification but not part of the catalog are copied in receiver's account. 
  • Shared catalog receivers are not allowed to add Learning objects to the shared catalog.
  • Shared catalog receiver cannot modify modules of shared Learning objects.

  • Shared catalog receiver cannot add courses to shared Learning program/certification. 
  • Duplication or re-sharing of shared learning objects is not allowed.

  • Newly added assets to shared catalog are visible to receivers automatically.

  • Skills associated with the Learning objects are copied to shared catalog receiver accounts. 
  • If the shared catalog receiver account had same skill name already, then new skill will be created adding * after the name.
  • Data (for example, Badges, L1, L3, notifications) in the default instances of Courses and learning programs also is copied to receiver's account along with courses and learning programs. 

Recurring certifications cannot be part of an externally shared catalog. Receiver cannot use acquired learning objects in recurring certifications if they have enrollment limit or expiry date set on the catalog. 

Propagation of shared catalog features

Administrators across the accounts in an organization can share the catalogs to multiple accounts. The receivers of the shared catalogs can acquire the learning objects associated with the shared catalogs. In addition to this feature, from November 2016 release of Learning Manager, the receivers can acquire the properties of learning objects shared through the Catalogs. 

After sharing the Catalogs, if an Administrator of an account makes any changes to the learning objects the same changes will be propagated to all the learning objects acquired by the receiver of shared catalogs.

The learning objects that are supported as part of this propagation feature are as follows: 

  • Skills
  • Courses 
  • Learning Programs
  • Certifications 
  • Job Aids
  • Default instances of Courses and Learning Programs

If the receivers of shared catalogs modify any of the received learning object fields in Learning Manager application, then further propagation of updates to those fields do not take place for such learning objects. For example, if the receiver edits the course fields such as Course Name or Short Description, then propagation does not occur when owner changes these fields. In other words, such edited learning object fields become local to receiver's Learning Manager account. 

Frequently Asked Questions

To add courses, certifications, and Learning Programs to the catalog, see the steps to include these in the catalog.

To share the catalog internally or externally, see the sections below:

Catalogs can be shared with Learners inside your organization by using the User Groups. To allow learner or learners view the catalogs they are a part of, follow the steps below:

  1. Open a catalog and click Share Internally.
  2. To add learners, on the upper-right corner of the page, click Add.
  3. On the User Groups dialog, start adding learners.
  4. Click Save.

When a learner logs in to Learning Manager, he/she has view the Catalogs that were shared with him/her. 

Catalog Labels allow you to associate learning objects with relevant field-value information. Catalog Labels and values are visible only to Administrators and Authors. For more information, see Catalog labels.

Once you have created catalog labels, you can apply them to specific catalogs by following these steps:

  1. Open Catalogs from the left pane.
  2. Select the Catalog and apply to the label.
  3. Open Catalog labels from the left pane.
  4. Click Edit on the upper-right corner. The page shows the list of available Catalog Labels.
  5. To add a label to the Catalog, click Add to Catalog.
  6. To remove existing labels added to a Catalog, click Remove.
  1. As an Administrator, select the catalog that you want to provide access to an external user profile.
  2. Share internally > Add more > Select the respective External user profile
  3. Toggle to enable the catalog.

Disable the default catalog and enable only the catalog that was created and granted access to external users.

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