Adobe Creative Cloud for enterprise with managed services comes with online storage so that your files are available to you on any device or computer within your enterprise network.  You can preview many creative file types directly in a web browser on your computer, tablet, or smartphone. These file types include: PSD, AI, INDD, JPG, PDF, GIF, PNG, Photoshop Touch, Ideas, and others.

Creative Cloud for Enterprise Welcome screen

Creative Cloud for enterprise with managed services keeps all of your files in sync. Any additions, modifications, or deletions are reflected on all connected computers and devices. For example, if you upload an .ai file using the Creative Cloud with managed services web interface, it is automatically synchronized with all connected computers.

Work with assets in the web interface

Your Creative Cloud assets include files synced with your desktop, assets created using Creative Cloud enabled mobile apps, and Creative Cloud libraries. You can browse all of these assets within the Creative Cloud for enterprise with managed services web interface, which organizes assets in three views - Content Only, Navigation, and Timeline.

Assets explorer options
Assets Content only view

Content only, the default assets view, shows the contents of the Creative Cloud Files (managed service instance name) folder associated with your managed services instance.

Navigation shows left navigation pane that further organizes assets as follows:

  • Files show the contents of the Creative Cloud Files (managed service instance name) associated with your managed services instance. For more information, see Specify sync location.
  • Libraries show Creative Cloud libraries that you created when connected to the managed services instance or have been invited to view or collaborate on.
  • Mobile Creations show assets created using Creative Cloud enabled mobile apps.
  • Archive shows folders and files that you archived.
    Note: The archive operation is not supported for Libraries and Mobile Creations.

Timeline shows comments and versions for a selected file.


Assets navigation
Assets Navigation

Assets timeline
Assets Timeline


Web Interface Views

The web interface provides you with different ways to display your Creative Cloud assets.

Click the View icon in the upper-right corner of the page to choose one of the following views to change the display of the assets:

Click the View icon in the upper-right corner of the page to choose one of the following views to change the display of the assets:


Card view

Use the Card view to display the assets as card on the page. 

Column view

The Column view displays the assets in a hierarchical structure from left to right.

In each column, if you click on a folder or library, the column to the right will display the contents of the folder or library.

If you click on an asset such as an image or an InDesign file, the column to the right will display a thumbnail of the asset also with its properties.

List view

The List view display the assets in a form a list. The list displays a header with information such as title, type (folder or library), and modified date.

Files

Files allows you to browse your assets and share folders. To open this tab, click the Content Only icon at the upper-left corner of the page and then choose Navigation > Files.

Now, you can perform one or more of the following operations:

Select a file or folder:

  • Place your mouse over the file or folder's thumbnail, and then choose Select from the Quick Action icons.

    Tools pop up menu
    Quick Action icons appear on mouse over to an asset

    Once the folder or file is selected, the commands specific to the file or folder are displayed at the top the page.

    File or folder specific commands appear at the top

    Note:

    To deselect the file or folder, click the Select icon displayed at the center of its thumbnail. Alternatively, you can click the Cross icon at the upper-right corner of the page to deselect all selected files or folders.   

    Note:

    If you want to share, download, or archive a file or folder, you do not need to explictly select the file or folder. You can place the mouse over the file or folder and then simply choose specific option from the Quick Action icons.

View contents of a folder:

  1. Click the folder to view its content.

    Click to view a folder's content
    This screenshot shows two files contained in a folder named "Theme".

    Note:

    To go back to the files and folders view, click Files in the left navigation pane or click the browser's back button. You can also click the folder name displayed in the top-middle of the page and then choose Files from the pop-up menu.

  2. By default, the folders or files are displayed in the card view. To change the view, click the View options icon at the upper-right corner of the page and then choose an appropriate view from the pop-up menu.

Download a file or folder:

  1. Place your mouse over the file or folder's thumbnail, and then choose Download from the Quick Action icons.

    The Download confirmation dialog box is displayed.

    Download confirmation
  2. Click Download. The file or folder is downloaded as a compressed file in .zip format.

Add comments to a file:

You can add comments on files for which you are the owner. You can also add comments on files that you are invited to collaborate on.

  1. Select the file.

  2. Click the Content Only or Navigation button in the upper-left corner of the page, and then choose Timeline.

    Choose Timeline

    The timeline for the selected file - comments and versions, appears in the left pane.

    Add a comment to a file
    Timeline shows all comments for the selected file

  3. Add your comment in the Comment box displayed at the lower-left corner of the page, and then press the Enter key.

    Note:

    To remove your comment, click the comment to select it and then click Delete.

Archive a file or folder:

You can archive files or folders that you own as well as folders that you were invited to collaborate on.

  1. Place your mouse over the file or folder's thumbnail, and then choose Archive from the Quick Action icons.

    The Archive confirmation dialog box is displayed.

    Archive confirmation

    Note:

    Archiving of libraries and mobile creations is currently not supported.

  2. Click Archive.

Restore an archived file or folder:

  1. In the left Navigation pane, click Archive. Archived files and folders are displayed in the right pane.

  2. Place your mouse over the file or folder's thumbnail, and then choose Select from the Quick Action icons.

  3. Click Restore.

    Restore an archived file or folder
  4. The Restore Asset confirmation dialog box is displayed. Click Restore.

Permanently delete an archived file or folder:

  1. In the left Navigation pane, click Archive. Archived files and folders are displayed in the right pane.

  2. Place your mouse over the file or folder's thumbnail, and then choose Select from the Quick Action icons.

  3. Click Permanently Delete.

    Permanently delete an archived file or folder
  4. The Permanently Delete confirmation dialog box is displayed. Click Permanently Delete.

Versioning files

When you save a file in your Creative Cloud Files (managed service instance name) folder directly from any Creative Cloud desktop apps, a version is created. Then upon saving, a new version is created for every save.

Similarly, when you add an updated version of an existing file using the web interface, a version is created for every add or save.

Note:

Each new version of a file will take up storage space on your Enterprise account.

Add another or latest version of an existing file using the web interface:

  1. Click the folder in which the file is present.

  2. In the upper-right corner of the page, click Add and then choose Files. Browse and select the updated or latest version of the file. You see the Name Conflict prompt.

    Create version prompt
  3. Click Create Version.

    Revised version

    The existing file is versioned, and a new version of the file is created and displayed.

    Also, all previous versions of the current file are displayed in the left pane.

     

Preview, compare, and revert a file to its previous version:

  1. In the Timeline view, click the thumbnail of the file.

  2. In the left pane, choose the version you want to preview and then choose Preview Version.

    Preview and restore

    Note:

    The Label and Comment fields are for future use only; currently, any text entered in the fields are not saved.

  3. You can also compare the latest version of the file with a previous version. A comparison slider is displayed at the right-end of the file's thumbnail. Drag the slider towards left to see the comparison.

    A slider for comparing two versions of the file
    A slider for comparing two versions of the file

    Version comparison in action
    Slider in the middle: the latest version appears in the left and the previous version appears in the right

  4. To restore to the file to the selected version, click Revert to this version.

Libraries

The Libraries tab shows libraries that have been synchronized from various other applications, for example Photoshop or InDesign.

These libraries are automatically synchronized as you work within these applications.

Within this tab you can filter for certain asset types, view details for each asset and share Libraries.

Assets Panel, Libraries

Collaborate on folders and libraries

You can share folders with other collaborators within Creative Cloud for enterprise with managed services.

  1. Navigate to Files or Libraries.

  2. Place your mouse over the folder or Library's thumbnail, and then choose Share from the Quick Action icons.  (Alternatively, place your mouse over the file or folder's thumbnail, and then choose Select from the Quick Action icons. Click the Share icon at the upper-left corner of the page.)

    The Share Folders and Libraries page is displayed.

    Add users for collaboration on the folder or library
  3. Do the following:

    1. Under Add User(s), select the collaborator you want to add. As you start typing, names of collaborators that have access to Creative Cloud for managed services are suggested.
    2. Choose an appropriate permission from the drop-down list next to the Add Users drop-down:
      Can edit Collaborators can edit, rename, move, and delete the contents of the folder or library.
      Can view
       Collaborators can only view the contents of folders or libraries and comment on them.
    3. Change the default text in the Message box as appropriate.
    4. Click Send.

    Note:

    Sharing is limited to working with collaborators that have access to the same Creative Cloud for managed services instance.

  4. If you want to share the folder or library with more users, repeat the above step for each user.

  5. Click Close.

    An icon beside the folder or library indicates that it is shared.

    The Shared icon over a folder or library

Collaboration notifications

The collaborators get a notification to collaborate on the folders and libraries through these modes:

  • Email
  • Within the Creative Cloud for enterprise with managed services instance web interface

  • Creative Cloud desktop app

Collaborators can accept or reject invitations directly from within the web interface in the Creative Cloud for enterprise with managed services instance, or from within the Creative Cloud desktop app. They will then be able to see the folder in the storage console as well as in their synchronized files on the local drive.

Sample collaboration workflow in the Creative Cloud desktop app

Stop collaborating on a folder or library

You can choose to stop collaborating on folders or libraries that have been shared with you.

  1. Navigate to Files or Libraries.

  2. Place your mouse over the folder or Library's thumbnail, and then choose Select from the Quick Action icons.

  3. Click Leave Folder or Leave Library.

    Leave a folder or library to stop collaboration
  4. The Leave Folder confirmation dialog box is displayed. Click Leave.

    Note:

    When you leave a folder, it is permanently deleted from your workspace.

Mobile Creations

The Mobile Creations tab shows the files created from the mobile applications.  For example, files created from Adobe Photoshop Sketch.

Assets Panel, Mobile Creations

Note:

Collaboration is not currently supported for mobile creations.

Administration

As an Administrator or content Administrator of Creative Cloud for enterprise with managed services, you can browse all of your enterprise organization's assets within the User Homes tab of the storage console.  

To learn more about administering Creative Cloud for enterprise with managed services storage, visit Manage enterprise storage.

Note:

The content administrator can view or download content of all users in the org.

Assign Content Administrator privileges

Administrators having access to a managed services instance can assign Content Administrator privileges to other users.

Follow these steps in the Creative Cloud for enterprise managed services web interface:

  1. In the left pane, click Users and then select a user from the list. The Account Settings page is displayed.

  2. In the Products and Permissions section, click Add admin rights and then select the Content Administrators permission from the drop-down.

  3. Click Save.

Revoke Content Administrator privileges for a user

  1. From the Users list in the Creative Cloud for enterprise managed services web interface, select a user. The Account Settings page is displayed.

  2. In the Product and Permissions section, deselect the Content Administrators group - click the cross button next to the permission.

  3. Click Save.

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