Before you upload assets files to the Scene7 Publishing System, make sure that the asset files are named correctly, and that your folder structure is set up and organized the way you want. You can upload files from a Scene7-provided FTP site or directly from your computer or network. Scene7 offers options for optimizing files as you upload them. If you installed Adobe Scene7 Publishing System desktop application, you can upload files and folders by dragging them directly from your desktop. (See Application General Settings.)

Preparing your assets and folders for uploading

Before uploading assets to the Scene7 Publishing System, make sure that they are in the right format and size. You also have to observe the Scene7 rules for naming assets. By setting up a folder organization and structure for the files, you make sure you can locate and work with files easily.

Supported asset file formats

This table lists the asset file formats that the Scene7 Publishing System supports. For information on supported Camera Raw files, see www.adobe.com/go/learn_s7_cameraraw_en.

Asset file formats

Description

Audio

AAC, HE-AAC, AC3, WAV, WMA, AIFF, MP3

Cascading Style Sheet

CSS

Color profiles

ICC, ICM

Fonts

AFM, OTF, PFB, PFM, PhotoFont, TTC, TTF

FXG

FXG

Illustrator

AI, FXG

Images

BMP, FPX, GIF, JPEG, JPG, PNG, PICT (Windows only), TIF, TIFF

InDesign

INDD, INDT

MS Office

DOC, PPT, RTF, XLS

PDF

PDF

Photoshop

PSD, FXG, and Camera Raw

PostScript

EPS, PS

Scene7 Image Authoring

VNC, VNT, VNW

SVG

SVG, SVGX

TAR

TAR

Video

3GP, AVI, M2P, M2T, M2TS, M2V, M4V, MOV, MP4, MPEG, MPG, MTS, OGV, TS, VOB, WMV/ASF

XML

XML

ZIP

ZIP

TAR and ZIP upload support includes a check box to select if you want to unpack the files.

Asset types

To achieve optimal results with the Scene7 platform, be sure to use the recommended file formats and sizes. This table lists asset types, some with recommended formats and file sizes for commonly used assets.

Asset type

Description/Recommendations

Audio

Input audio asset formats include AAC, HE-AAC, AC3, WAV, WMA, AIFF, MP3. You can transcode audio to the following formats: MP3, AAC, and HE-AAC.

Images (for Image Sizing, Zoom, Image Sets, Spin Sets)

Images have to be at least 2000 pixels at the longest dimension; typical image sizes range from 1500 to 2500 pixels in the longest dimension. Lossless image formats, including TIFF and PNG files, are recommended. If you use a JPEG image, use the highest-quality settings. Animate GIF files are handled like other static content.

eCatalogs

Use high-resolution PDF files created in Adobe® Acrobat® or a Creative Suite application saved as “press-ready.” PDFs include all needed fonts, images, masks, and referenced graphical elements, either as single-pages, double-page spreads, or in a multi-page format. Order your pages by naming the files in alphanumeric order. Place all PDFs for your eCatalog in a single folder for ease of uploading. You can select cropping options on upload to remove the trim area from PDFs, including crop marks, registration targets, or color bars. Most press-ready PDF files are in the CMYK color space, so it is important to obtain the CMYK ICC color profile used with your PDF files.

Templates

Layered image or layout design that can include text, images, and layers. Image layers, text strings, and attributes, such as color and size, can be parameterized so that variable data can be customized. Image requirements for use in templates are the same as other images. Prepare your graphics in Photoshop or another image-editing program. Save each graphic as a flattened transparent file in TIFF or PNG format. Ensure that the image resolution is appropriate for expected use. Images for print should be 300 ppi.

Videos

Scene7 supports video files saved in the OGV and MP4 format. You can transcode files to MP4 format at upload.

See Supported asset file formats.

Fonts

Uploaded TrueType, Type1 (Windows Only), OpenType fonts, and PhotoFonts

Images

Images and layered image files.

Image Sets and Swatch Sets

A set of related images that can be displayed in a viewer.

ICC profiles

A color profile you can use to convert an uploaded image from its source color space into a different color space.

Vignettes

Images authored with the Image Authoring program, as well as related files.

Content files

Adobe InDesign, Illustrator, or Photoshop content files.

FXG files

Resolution-independent graphic format files that you can use to create customizable templates for output to print, web, email, desktop, and devices.

SVG files

Scalable vector graphic files that Image Serving servers can render.

XML files

Files that define pre-processing rules that are used to modify the path and query portions of requests.

Cascading Style Sheet files.

Upload CSS skins for customization of HTML5 viewers.

JavaScript files

Javascript files are used for viewer instrumentation to hold account information. Adobe Security recommends this only for client accounts that have a separate domain in use for delivery (to avoid cross site scripting).

Note:

When you upload image files and PDFs to SPS, the system converts these source files to P-TIFF (Pyramid TIFF) files. These P-TIFFs are the files that are later published to Scene7 Image Servers. Scene7 uses the Pyramid Tiff file format because it contains various zoom ratios that allow for fast zooming when viewed with a Scene7 Zoom Viewer.

Supported Static File Formats

Scene7 supports several static file formats. Static content is any asset that is published "as-is," such as CSS, PDF, SVG, XML, and so on.

The following file types can be published:

  • Animated GIF

  • Audio files

  • CSS

  • JavaScript (when the company is configured with its own domain)

  • Master video

  • PDF (when PDF is specifically marked for publish after upload, to avoid delivery of all PDFs for existing eCatalog/PDF workflow)

  • PrX video

  • SVG

  • XML

  • ZIP

Scene7 does not provide the option to generate a preview URL of static content.

Filename requirements

Because filename extensions are stripped from filenames during the upload process, the system does not allow files to have the same root name. In the Scene7 system, the asset filename minus the filename extension becomes the asset ID for the asset. For this reason, no two assets can have the same name.

Make sure that all users in your company understand these file naming rules:

  • Asset IDs with the same exact name are not allowed in the system.

  • Asset ID names are case sensitive.

  • As a best practice, make sure that asset IDs do not contain blank spaces (for example, black jacket.tif and blue jacket.jpg). Scene7 ASCII-encodes blank spaces in asset names when it uses asset names to construct URL strings. These ASCII codes are hard to read, which can make reading URLs more difficult.

  • Language-specific characters are permitted in filenames. However, the following characters are not permitted in filenames:

    \ ; / ? : @ & = + $ , * " < > | ' { } %

    If a filename contains one or more of the above characters, the characters are removed from the filename on upload.

In most cases, an asset filename can be the same as its item number, product SKU, or other name as in the following:

Item

Filename

Asset ID

896649

896649.jpg

896649

48A3_2X

48A3_2X.tif

48A3_2X

Folder organization and structure

Organize and structure folders and subfolders for your content in the Scene7 Publishing System before you upload your content to the system. Planning ahead this way has two major advantages:

  • When you upload your content to SPS via FTP, you can tell the system to replicate your folder structure during the upload. This way, your content is organized in the same folders and subfolders in SPS as it is on your computer or network. (To replicate your folder structure in SPS, select the Include Subfolders option when you upload assets via FTP.)

  • Reorganizing folders inside the system after files are uploaded is much more difficult than starting with a carefully considered folder structure.

The folder-naming approach and structure you choose for storing your content on the Scene7 Publishing System depends on the needs of your organization. Here are some sample folder structures:

SKU-based

Folders are named according to SKUs or item numbers. For example, separate folders are created for all 0-, 20-, 30- number series.

Brand-based

For manufacturers with multiple brand lines and retailers who market other brands from other companies, separate files into product folders named for different brands.

Project-based

Folders are organized according to rollout/drop date or project name. Clients who primarily produce eCatalogs favor this approach.

Mirror of web site folder hierarchy

This folder structure mirrors the folder structure of the website, with the folders named, for example, for product categories.

Uploading your files

You can upload individual files from the desktop or upload folders via FTP. If you want to upload more than 100 MB of files or upload entire folders and subfolders, select Via FTP.

If you’ve installed the Scene7 Publishing System desktop application, you can drag files and folders directly from your desktop to the destination upload folder.

The Scene7 Publishing System sends you an email message to confirm when your upload job begins and ends, and to notify you of any problems.

During (or immediately after) a large upload job, some new items may display the “Image not yet optimized” message. This message appears because the files have not been fully processed and added to SPS. You can optimize these files later. (See Optimize Files.)

Upload files from the desktop using Scene7

  1. On the Global Navigation bar, click Upload.

  2. On the Upload page, click From Desktop.

  3. Click Browse.

  4. In the Select files to Upload dialog box, select the files you want to upload, and then click Open (Windows®) or Select (Mac OS®).

    Note:

    After you select files, Scene7 lists their names on the Filenames list. You can remove a file by selecting it and selecting the Delete button.

  5. In the Choose Folder Destination group box, select a destination folder for the uploaded files.

  6. Near the lower-right corner of the Upload page, click Job Options, and then specify the options you want.

    See Upload options.

    Note:

    Two upload options, Publish After Uploading and Overwrite in Any Folder, are available on the Upload Job Options dialog box. Other options might be available, depending on the settings in Applications Setup > General Settings > Upload to Applications > Overwrite Images. You can access other upload job options by clicking the Job Options button. For information about all the upload options, see Upload options.

  7. Click Save.

  8. Click Submit Upload.

    To see the progress of the upload, click Jobs on the Global Navigation Bar. You can continue working in Scene7 Publishing System and return to the Jobs page at any time to review an in-progress job.

To cancel an upload job in progress, select Cancel next to the Duration time.

Upload files using SPS Desktop application

The Scene7 Publishing System Desktop application lets you upload files and folders by dragging.

  1. In the Scene7 Publishing System Desktop application, on the Global Navigation bar, click Upload. The Desktop File System dialog box opens

  2. In the Desktop File System dialog box, in the bottom half, select the destination folder for the uploaded files or folders.

  3. Drag one or more files or folders from list of files and folders on your computer or network (on the top half of the dialog box) to the bottom half of the dialog box.

  4. Click Job Options, and then specify the options you want.

    See Upload options.

  5. Click Upload Now.

To cancel an upload job in progress, click Jobs, and then click Cancel.

Upload files using Via FTP

  1. Log in to the Scene7 FTP site that is specific to your particular region. Use the FTP user name and password that you received from your administrator.

  2. In Scene7, on the Global Navigation bar, click Upload.

  3. On the Upload page, click Via FTP.

  4. Choose an FTP folder to upload files from, and then choose a destination folder in the Scene7 Publishing System.

  5. Click Job Options and specify the options you want.

    See Upload options.

    Note:

    Two upload options, Publish After Uploading and Overwrite in Any Folder, are available on the Upload page. You can access other upload job options by clicking Job Options. For information about all the upload options, see Upload options.

  6. Click Submit Upload.

    To see the progress of the upload, on the Global Navigation Bar, click Jobs. The Jobs page shows you the progress of the upload. You can continue working in Scene7 Publishing System and return to the Jobs page at any time to review an in-progress job.

To cancel an upload job in progress, click Cancel next to the Duration time.

Upload options

When uploading files, you can choose from the following options:

Job Name

Enter a name for this upload job. The job and other upload and publishing jobs are recorded on the Jobs page, where you can check the status of jobs.

See Checking job files.

Publish After Upload

Select this option to automatically publish the assets that you upload. When you publish files, files are sent to live servers. URLs for these files can then be used on external websites and applications. This option is also available on the Upload page.

See also Instant Publish Notice PDF.

Overwrite in any folder, same base asset name regardless of extension

Select this option if you want the files you upload to replace existing files with the same names. The name of this option could be different, depending on the settings in Application Setup > General Settings > Upload to Application > Overwrite Images.

Job Options

Click Job Options to open the Upload Job Options dialog box and choose options that affect the entire upload job. These options are the same for all file types.

note: You can choose default options for uploading files starting on the Application General Settings page. To open this page, choose Setup > Application Setup. Click the Default Upload Options button to open the Upload Job Options dialog box.

When (Via FTP uploads only)

Select One-Time or Recurring. To set a recurring job, choose a Repeat option—Daily, Weekly, Monthly, or Custom—to specify when you want the publishing job to recur. Then specify the scheduling options as necessary.

Overwrite in any folder, same base asset name regardless of extension

Select this option if you want the files you upload to replace existing files with the same names. This option is also available on the Upload page. The name of this option could be different, depending on the settings in Application Setup > General Settings > Upload to Application > Overwrite Images.

Include subfolders (Via FTP uploads only)

Select this option if you want to upload subfolders of the folder you intend to upload. The names of the folder and its subfolders you upload are entered automatically in SPS.

Process metadata files (Via FTP uploads only)

Select this option if you want to upload a tab-delimited or XML file to add metadata to multiple assets.

See Import metadata (via FTP).

Crop Options

To automatically crop white-space pixels from an image, open the Crop menu, choose Manual, and enter pixel measurements in the Top, Right, Bottom, and Left fields to crop from the sides. You can also choose Trim on the Crop menu and choose these options:

Trim Away Based On

Choose whether to crop based on color or transparency:

  • Color: Choose the Color option. Then select the Corner menu and choose the corner of the image with the color that best represents the white-space color you want to crop.

  • Transparency: Choose the Transparency option.

Tolerance

Drag the slider to specify a tolerance from 0 through 1:

  • Trimming based on color: Specify 0 to crop pixels only if they exactly match the color you selected in the corner of the image. Numbers closer to 1 allow for more color difference.

  • Trimming based on transparency: Specify 0 to crop pixels only if they are totally transparent; numbers closer to 1 allow for more transparency.

Color Profile Options

Choose a color conversion when you create optimized files that are used for Scene7 dynamic delivery:

Default Color Preservation

Maintains the source image colors whenever the images contain color space information; there is no color conversion. Nearly all images today have the appropriate color profile already embedded. However, if a CMYK source image does not contain an embedded color profile, the colors are converted to sRGB (standard Red Green Blue) color space. sRGB is the recommended color space for displaying images on web pages.

Keep Original Color Space

Retains the original colors without any color conversion at the point of ingestion into Scene7 Publishing System. For images without an embedded color profile, any required color conversion to process requests for the image are done using the default color profiles as configured in the Publish settings. These color profiles may not align with the color in the files created with this option. Therefore, you are encouraged to use the option Default Color Preservation.

Custom From > To

Opens menus so you can choose a Convert From and Convert To color space. This advanced option overrides any color information that is embedded in the source file. You should only select this option when all the images that you are submitting contain incorrect or missing color profile data.

Image Editing Options

You can preserve the clipping masks in images, and choose a color profile.

See Image editing options at upload.

PostScript Options

You can rasterize PostScript® files, crop files, maintain transparent backgrounds, choose a resolution, and choose a color space.

See Working with PostScript and Illustrator files.

Photoshop Options

You can create templates from Adobe® Photoshop® files, maintain layers, specify how layers are named, extract text, and specify how images are anchored into templates.

See PSD upload options.

PDF Options

You can rasterize the files, extract search words and links, auto-generate an eCatalog, set the resolution, and choose a color space.

See PDF upload options.

Illustrator Options

You can rasterize Adobe Illustrator® files, maintain transparent backgrounds, choose a resolution, and choose a color space.

See Working with PostScript and Illustrator files.

eVideo Options

You can transcode a video file by choosing a Video Preset.

See Working with video encoding presets.

Additional Metadata Options

Enter keywords that describe the files you will upload. Separate keywords by comma. Keywords make searching for assets easier.

See Conducting an advanced search.

Batch Set Presets

If you want to create an Image Set, multi-axis Spin Set, or Swatch Set from the uploaded files, click the Active column for the preset you want to use. You can select more than one preset. You create the presets in the Application Setup/Batch Set Presets page.

See Batch Set Presets.

Follow an upload with another job

When you upload items using FTP, you can schedule a subsequent job to begin as soon as the upload is complete. (If other jobs are scheduled to begin at that time, the job you schedule here will be queued after them.)

The new job sends a notification to the address you specify so that the code at that location can be triggered. This follow-on publishing job uses the same name as the upload job, but with the text Pub_ added to the beginning.

To follow an upload with another job

  1. Click Upload, and click the VIA FTP tab.

  2. In the Advanced section, choose one of the following from the Follow Upload With Another Job option:

    • HTTP Request

    • Image Serving Publish

    • Image Rendering Publish

    • Video Publish

  3. Specify the HTTP address.

  4. Specify if you want to execute only if files were uploaded.

  5. Indicate whether you want to run this request every time this job completes, or only when files were published.

    Note:

    Regularly scheduled jobs may not result in any files being published.

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