Digital Rights Management in Assets

Navigate to the asset for which you want to view referencing web pages and compound assets.

Select the asset, and click/tap the GlobalNav icon.

Choose References from the menu.

For expired assets, the References rail displays the expiry status Asset is Expired at the top. 

If the asset has expired subassets, the References rail displays the status Asset has Expired Sub-Assets.

In the Assets console, click the Search icon in the toolbar to display the Omni Search box.

With the cursor in the Omni Search box, hit the Return key to display the Search Results page.  

Click the GlobalNav icon to display the Search panel.

Click/tap the Expiry Status option to expand it.

Select Expired. The expired assets are displayed in search results.

Open AEM Configuration Manager.

Choose Adobe CQ DAM Expiry Notification. By default, Time based Scheduler is selected, which schedules a job to check at a specific time whether an asset has expired subassets. After the job completes, assets that have expired subassets and referenced assets are displayed as expired in search results.

To run the job periodically, clear the Time Based Scheduler Rule field and modify the time in seconds in the Periodic Scheduler field. For example, the example expression '0 0 0 * * ?' triggers the job at 00 hrs.

Select send email to receive emails when an asset expires.

In the Prior notification in seconds field, specify the time in seconds prior to the time an asset expires when you want to receive a notification regarding the expiration. If you are an administrator or the asset creator, you receive a message before the expiration of the asset notifying you that the asset is about to expire after the specified time.

After the asset expires, you receive another notification that confirms the expiration. In addition, the expired assets are deactivated.

Click Save.

In the Assets console, select an asset.

Click the Publish icon from the toolbar. If you can't see the Publish icon on the toolbar, click More on the toolbar and locate the Publish icon.

Choose Publish from the menu, and then close the confirmation dialog.

Exit the selection mode. The publication status for the asset appears at the bottom of the asset thumbnail in the card view. In the list view, the Published column displays the time when the asset was published.

In the Assets console, select an asset and click the View Properties icon to display its asset details page.

In the Advanced tab, and set an expiration date for the asset from the Expires field under.

Click Save and then click Close to display the Asset console. 

The publication status for the asset indicates an expired status at the bottom of the asset thumbnail in the card view. In the list view, the status of the asset is displayed as Expired.

In the Assets console, select a folder and create a review task on the folder.

Review and approve/reject the assets in the review task and click Complete.

Navigate to the folder for which you created the review task. The status for the assets that you approved/reject is displayed at the bottom in the card view. In the list view, the approval and expiry statuses are diaplayed in appropriate columns.

To search for assets based on their status, click/tap the Search icon to display the Omni Search bar.

Hit the Return key and then click/tap the GlobalNav icon to display the Search panel. 

In the Search panel, click Publish Status and select Published to search for published assets in AEM Assets.

Click Approval Status and click the appropriate option to search for approved or rejected assets.

To search for assets based on their expiration status, select Expiry Status in the Search panel and choose the appropriate option.

You can also search for assets based on a combination of statuses under various search facets. For example, you can search for published assets that have been approved in a review task and have not yet expired by selecting the appropriate options in the search facets.

In the Card view, select the assets you want to download and click the Download icon.

In the Copyright Management page, select the asset you want to download from the list.

In the License pane, choose Agree. A tick mark appears beside the asset for which you accept the license agreement. Click the Download button. 

In the dialog, click Download to download the asset or its renditions.