Creative Cloud Libraries in business storage

Libraries in business storage allow you to easily and quickly share collections of elements with your organization or collaborators. Libraries in business storage are only available with Creative Cloud for teams and enterprise memberships. Learn more about Creative Cloud Libraries.

Business organizations can allow users to create and manage libraries in two different ways; libraries can be saved in users’ personal storage or a folder in business storage. When saving to personal storage, the creator owns the library and has full control over sharing and managing the library. When a user creates a library in a folder in business storage, there is no individual owner; the organization shares it and can inherit user permissions from the folder. Libraries in business storage help ensure continuity if a user changes roles, leaves a project, or leaves the company.  

Getting Started with Libraries in business storage

To allow users to create libraries in business storage, a system or storage admin must first create a folder in the Adobe Admin Console. Admins can also choose to assign users or groups of users to that folder. Once one or more folders exist, users will see the shared storage locations in the libraries creation panel. 

Manage your libraries from the Creative Cloud desktop application, the Libraries panel in Adobe applications, or Creative Cloud on the web. You can find your Libraries in business storage by looking for the business ii icon next to them.

Determining your folder structure for business storage

As an admin, setting up your folder structure based on how your business works can assist your users in organizing information and finding what they need quickly and efficiently. A folder is a shared storage location for libraries with users assigned at the folder level. Users added to a folder will automatically inherit permissions to the libraries contained within that folder. Using folders in business storage streamlines the sharing of libraries.

Users can be assigned to one or more folders, so there is flexibility in how you set up your structure. We recommend that you consider limiting folders to the workgroups that need access to shared design assets. Start by looking at your organization and how the different groups of people work together. Then create folders in business storage to align with those needs.

Here are some examples:

Corporate style guide

Create a folder for the entire organization for scenarios like a corporate style guide. Store corporate colors, type styles, logos, and other brand assets in a library with view-only permissions to maintain control, ensure brand consistency, and know that designers always have the most up-to-date assets. Learn more.

Department / project specific libraries

Create folders that map to various departments or workgroups to quickly provide access to a collection of libraries to the relevant collaborators. Collaborators can upload elements, colors, text styles, Adobe Stock photos, brushes, videos, and more to their department or project. These items and updates are automatically synchronized across all users.

Everyone folder

Your organization may have an existing folder called “Everyone,” with your entire company assigned at the folder level. This may be an appropriate folder if you've libraries that should be shared across all users, such as a corporate style guide. Depending on your business size, we recommend evaluating the need for such a broad distribution of libraries and considering creating folders with a more limited scope.

Moving libraries to business storage

Creative Cloud users can move libraries from personal storage to a folder in business storage. This allows them to quickly share the library with users who may need access to it while also reaping the benefits of shared ownership.

Managing your libraries

Inherited access for folders in business storage

To make the most out of business storage, admins can rely on the settings at the folder level to provide access to all libraries within that folder.  For example, if you've a Growth Marketing specific library, admins can create a folder in business storage for the department and assign users once at the folder level. Then for every new library created within that folder, access rights will be automatically granted to all users already assigned to the folder. 

Permissions

When you create a library in business storage, it's automatically shared with collaborators assigned at the folder level. Set access levels for your collaborators.

• Edit access to use and edit elements.

• View and use access to use elements.

Library level invites

For each library, in addition to inheriting the users from the folder in business storage, you can invite additional users or groups of users. There is no limit on the number of collaborators you can have in a library.  

• Individuals: Single users can be users within or outside the organization (depending on asset sharing policy). 

• Groups: Azure Active Directory-synced groups created by the administrator in the Organization’s Azure Active Directory and synced via Admin Console to the Organization Address Book. 

Learn how to add editors and viewers for collaboration. 

Frequently asked questions