Sharing assets through a link is a convenient way of making them available to external parties as the receivers do not have to log in to Brand Portal to access the assets.
Link sharing access is restricted to editors and administrators. For more information, see Managing users, groups, and user roles.
Upto 5GB of zip download is allowed using link share feature on brand portal.
The Share Link field displays an automatically created asset link. The default expiry time for this link is 7 days. You can copy the link and share it separately with users or share it from the Link Sharing dialog box.
In the email address box, type the email ID of the user with whom you want to share the link. You can share the link with multiple users.
If the user is a member of your organization, select their email ID from the suggestions that appear in the drop-down list. If the user is external, type the complete email ID and press Enter; the email ID is added to the list of users.
In the Expiration field, use the date picker to specify an expiration date and time for the link. By default, the expiry date is set to 7 days from the date on which you share the link.
The assets shared through the link expire after crossing the date and time specified in the Expiration field. For information about the behavior of expired assets and changes in the permissible activities based on user roles in Brand Portal, see Manage digital rights of assets.
Click Share. A message confirms that the link is shared with the users. Users receive an email containing the link.
Administrators can customize the email messaging, that is, logo, description, and footer, using the Branding feature.
Click the link in the email, to view the shared asset. The AEM Link Share page opens.
To download the shared assets:
Currently, you can generate a preview and thumbnail only for certain assets, depending on the file format. For more information about the supported file formats, see Preview and thumbnail support for asset formats.
If the assets you are downloading also include licensed assets, you are redirected to the Copyright Management page. In this page, select the licensed assets, click Agree, and then click Download. If you choose to disagree, only the unlicensed assets are downloaded.
License-protected assets have license agreement attached to them, which is done by setting asset's metadata property in AEM Assets.
To download the renditions of assets in addition to the assets from the shared link, select Rendition(s) option. When you do so, Exclude System Renditions option appears that is selected by default. This prevents the download of out-of-the-box renditions along with approved assets or their custom renditions.
However, to allow auto-generated renditions to download along with custom renditions, deselect the Exclude System Renditions option.
Original renditions are not downloaded using the shared link if the user who shared the assets as a link is not authorized by the administrator to have access to the original renditions.
Brand Portal restricts downloading assets larger than 5 GB per file size.
|Asset format||Thumbnail support||Preview support|
|✓||This file format supports this feature|
|✕||This file format does not support this feature|
|NA||This feature is not applicable to this file format|
|*||This feature requires add-on support for this file format on AEM author instance but not on Brand Portal after assets are published to Brand Portal|