Review folder assets and collections

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Adobe Experience Manager (AEM) Assets lets you set up an ad-hoc review workflow for assets within a folder or a collection and share it with reviewers or creative partners to seek feedback.

You can either associate the review workflow with a project, or create an independent review task.

After you share the assets, reviewers can approve or reject them. Notifications are sent at various stages of the workflow to notify intended recipients regarding the completion of various tasks. For example, when you share a folder or collection, the reviewer receives a notification that a folder/collection has been shared for review.

After the reviewer completes the review (approves or rejects assets), you receive a review completion notification.

Creating a review task for folder assets

  1. From the Assets console, select the folder for which you want to create a review task.

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  2. From the toolbar, click the Create Review Task icon to open the Add Task page. If you cannot see the icon on the toolbar, click More and then select the icon.

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  3. (Optional) From the Project list, select the project to which you want to associate the review task. By default, the (None) option is selected. If you do not want to associate any project with the review task, retain this selection.

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    Nota:

    Only the projects for which you have Editor-level permissions (or higher) are visible in the Projects list.

  4. Enter a name for the review task, and select an approver from the Assign To list. 

    Nota:

    The members/groups of the selected project are available as approvers in the Assign To list. 

  5. Enter a description, the task priority, and the due date for the review task.

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  6. In the Advanced tab, enter a label to be used to create the URI. 

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  7. Click Submit and then click Done to close the confirmation message. A notification for the new task is sent to the approver.

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  8. Log in to AEM Assets as an Approver and navigate to the Assets console. To approve assets, click/tap the Notifications icon and then select the review task from the list.

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  9. In the Task Details page, examine the details of the review task, and then click Review.

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  10. Select the assets, and click the Approve / Reject icon to approve or reject assets as required.

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  11. Click the Complete icon from the toolbar. In the dialog, enter a comment and click Complete to complete the task.

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  12. Navigate to the Assets console and open the folder. The Card or List view for the assets within the folder displays their review status.

    Card view

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    List view

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Creating a review task for collections

  1. From the Collections console, select the collection for which you want to create a review task.

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  2. From the toolbar, click the Create Review Task icon to open the Add Review Task page. If you cannot see the icon on the toolbar, click More and then select the icon.

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  3. (Optional) From the Project list, select the project to which you want to associate the review task. By default, the (None) option is selected. If you do not want to associate any project with the review task, retain this selection.

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    Nota:

    Only the projects for which you have Editor-level permissions (or higher) are visible in the Projects list.

  4. Enter a name for the review task, and select an approver from the Assign To list. 

    Nota:

    The members/groups of the selected project are available as approvers in the Assign To list.

  5. Enter a description, the task priority, and the due date for the review task.

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  6. Click Submit, and then click Done to close the confirmation message. A notification for the new task is sent to the approver.

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  7. Log in to AEM Assets as an Approver and navigate to the Assets console. To approve assets, click the Notifications icon and then select the review task from the list.

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  8. In the Task Details page, examine the details of the review task, and then click Review.

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  9. All the assets in the collection are visible on the review pane. Select the assets and click the Approve / Reject icon to approve or reject assets, as desired.

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  10. Click the Complete icon from the toolbar. In the dialog, enter a comment and click Complete to complete the task.

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  11. Navigate to the Collections console and open the collection. The Card or List view for the assets within the collection displays their review status.

    Card view

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    List view

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