Navigate to the Users tab in the Acrobat Sign admin menu and select the Manage auto assignment button on the All Users page:
Last updated on
Oct 7, 2025
Allow teammates who are invited by your users to be automatically assigned a license and provisioned in the Acrobat Sign product profile.
Acrobat Sign lets non-admin users invite coworkers to create an account. On the Home and Manage pages, you’ll see buttons that open a short form where you can enter teammate email addresses.
What happens next depends on your organization’s auto-provisioning rules:
- If admin approval is required, the invite is queued for review.
- If automatic provisioning is allowed, the invitee gets an email with a link that instantly creates their user account—no admin involvement needed.
How it works
Non-administrative users will see an Invite teammate tile on their Home page, and another at the bottom left of their Manage page:
After a user selects the Invite Teammate button, a small input panel opens to accept one or more email addresses from the user.
Once the teammate is invited, the invitation process either automatically provisions a license for the user and adds themn to the Acrobat Sign profile, granting immediate access, or the invite is added to the Access Requests page until an administrator approves or denies the invitation.
If the invitation is approved by the admin, an email is immediately sent to the invitee.
How to configure the auto-assignment rules
Configuring the auto assignment rules is optional. If the rule is not defined, the default behavior is that all nominated invitees are queued for admin approval.
Administrators that would like to configure the automatic assignment rules can do so by:
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The page refreshes to open the Adobe Admin Console on the Product access automation tab.
Select the Add product button:
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Identify the product you are automating:
- Select the Acrobat Sign product from your product drop-down box.
- Select the Acrobat Sign product profile from the product profile drop-down.
Select Next when you are done.
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Define which users are eligible to be invited to join your organization. There are two options:
- All users in this organization - Any and every user in your Admin Console organization is eligible to be invited.
- Users in selected directories or domains - Limits the invitees to selected directories and domains.
Select Next when you are ready.
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Define how users will access the product.
- Select the On-demand or URL access option.
- Save when done.
Once configured, any time a user invites a teammate that is known within the Admin Console (or the configured directory/domain), an email is instantly sent with a link that, once triggered, automatically creates the user and grants them access to the service.
