You're viewing help content for version:

You can create a private folder in the Adobe Experience Manager (AEM) Assets user interface that is available exclusively to you. You can share this private folder to other users and the assign various privileges to them. Based on the privilege level you assign, users can perform various tasks on the folder, for example view assets within the folder or edit the assets.

  1. In the Assets console, click Create from the toolbar and then choose Folder from the menu.

    chlimage_1
  2. In the Add Folder dialog, enter a title and name for the folder, and select Private.

    chlimage_1
  3. Click Create. A private folder is created in the Assets console.

    chlimage_1
  4. Select the private folder you created and click/tap the Folder Settings icon from the toolbar. 

    chlimage_1

    Note:

    The folder is not visible to any other user until you share it.

  5. In the Folder Settings page, select a user from the Add User list, assign a role to the user on your private folder, and click Add. For example, add the user aaron.mcdonald@mailinator.com and assign the Editor role to the user.

    chlimage_1

    Note:

    You can assign various roles, such as Editor, Owner, or Viewer to the user with whom you share the folder. If you assign an Owner role to the user, the user inherits administrator privileges on the folder after you share it. If you assign an Editor role, the user can edit the assets in you private folder. If you assign a Viewer role, the user can only view the assets in your private folder. 

  6. Click Save. Depending on the role you assign, the user is assigned a set of privileges on your private folder when the user logs in to AEM Assets. For example, the user aaron.mcdonald@mailinator.com can edit files in your private folder after she logs in.

  7. Click Ok to close the confirmation message.

  8. The user with whom you share the folder receives a sharing notification. Log in to AEM Assets with the credentials of the user to view the notification.

    chlimage_1
  9. Click the Notification icon to open the list of notifications.

    chlimage_1
  10. Click/tap the entry for the private folder shared by the administrator to open the folder. 

Note:

To be able to access a private folder, you require Read and Edit permissions. If you are not an administrator, these permissions are not enabled for you by default on /content/dam. In this case, first obtain these permissions for your user ID/group before attempting to access private folders shared by the administrator.

This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 Unported License  Twitter™ and Facebook posts are not covered under the terms of Creative Commons.

Legal Notices   |   Online Privacy Policy