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When you apply the workflow, you specify the following information:

  • The workflow to apply.
    You can apply any workflow (that you have access to, as assigned by your AEM administrator).
  • Optionally:
    • A comment that provides information about why you started the workflow. 
    • A title that helps identify the workflow instance in a user's Inbox.


AEM administrators can start workflows using several other methods.

Touch-Optimized UI

Starting a Workflow from the Timeline

From the Timeline you can start a workflow to be applied to your selected resource. For example, using the standard workflow:
    Request for Activation

  1. Select the resource and open Timeline (or open Timeline and then select the resource):

  2. The arrowhead by the comment field can be used to reveal Start Workflow:

  3. Select the workflow you want to apply using the drop down selector and add a specific title if required:

  4. Confirm application of the workflow with Start.

Starting a Workflow from the Sites Toolbar

You can start a workflow from the toolbar of the Sites console:

  1. Navigate to and select the required page.

  2. From the Create option in the toolbar you can now select Workflow.

  3. This will open a dialog where you can select the required workflow model, together with a title if required:

  4. Use Create to confirm.

Starting a Workflow from the Page Editor

When editing a page you can select Page Information from the toolbar. The drop down menu has the option Start in Workflow. This will open a dialog where you can specify the required workflow, together with a title if required:


Classic UI

When using the classic UI, workflows can be started from either the Websites console or, when editing a page, from Sidekick.

The Status column in the Websites console indicates whether a workflow has been applied to a page:


Starting a Workflow from the Websites Console - Classic UI

  1. Open the Websites console. (http://localhost:4502/siteadmin)

  2. In the Websites tree, select the parent of the page to which you want to apply the workflow.

  3. In the page list, select the page and then click Workflow.

  4. In the Start Workflow dialog, select the workflow to apply. Optinally, enter a comment and a title. Then, click Start.

Starting a Workflow using Sidekick - Classic UI

  1. Open the Websites console.

  2. Open the required page.

  3. Select the Workflow tab from the Sidekick.

  4. Expand the Workflow dialog, allowing you to select the Workflow and optionally enter Workflow Title and Comment.

  5. Click Start Workflow to start a new workflow instance with the properties you configured and the current page as the payload. Now the workflow is running.