To verify that your Adobe® PDF contains only the features, fonts, and formatting that you’ve specified, use the Preflight tool to inspect and, in certain cases, correct the document’s contents.
The Preflight tool analyzes the contents of a PDF to determine its validity for print production and a variety of other conditions that you can specify. Preflight inspects the file against a set of user-defined values, called preflight profiles. Depending on the profile, the preflight inspection can also correct certain errors. Preflight also runs checks and fixups on visible areas or certain objects, and makes PDFs comply with various standards.
Preflight identifies issues with colors, fonts, transparency, image resolution, ink coverage, PDF version compatibility, and more. Preflight also includes tools for examining PDF syntax or the actual PDF structure of a document.
Before you use the Preflight tool or create a PDF for print, follow these recommendations:
If you created PDFs using Acrobat Distiller, InDesign, or Illustrator, optimize them for print or press. Use either the predefined settings in Distiller or InDesign PDF styles, or settings provided by your print service provider.
Embed all fonts from within the authoring application. Embedding ensures that fonts aren’t substituted.
Use the Preflight dialog box to control all aspects of the preflight inspection. If the Print Production panel is not visible in the Tools pane, choose View > Tools > Print Production. Then choose Tools > Print Production > Preflight.
A. Views B. Preflight profiles, checks, or fixes C. DisplaySettings Alert (off by default) D. Groups E. Profile description
Profiles are organized in groups that you can expand and collapse. Profiles with the gray wrench icon include fixups that can correct errors in your file.
You can also use the Find box to search for a profile, check, or fixup.
If you selected a profile, click Analyze to run the inspection without fixing the errors or Analyze And Fix to identify and fix the problems. If you selected a single check only, the Analyze option is available. If you selected a single fixup, click Fix to start a fixup.
You can also double-click a profile in the list to run the preflight inspection. If you double-click the file, profiles that contain fixups apply the fixups.
Use the Preflight Preferences dialog box to control how results are reported and to specify output intents when creating PDF/X, PDF/A, or PDF/E files. A PDF can have an embedded output intent containing an ICC profile.
To open the Preflight Preferences dialog box, from the Preflight dialog box, choose Options > Preflight Preferences.
The General tab includes options for specifying how dialog box elements and preflight results are displayed:
Maximum Number Of Results To Be Displayed Per Type Of Check
Specifies how many instances of a mismatch appear in the Results list. Use the Per Page (Under “Further Matches”) option to nest additional results under the Further Matches section in the Results list. The maximum number of results for a document is 25000.
Degree Of Detail When Displaying Results
Specifies how much detail appears in the Preflight Results list. You can specify no details, only important details, or all details.
Show “Display Settings Alert” If Display Is Not Set To Highest Quality
Displays a Warning icon at the top of the Preflight dialog box if the display is not set to the highest quality. You can click the Warning icon to see a list of the alerts. Click Adjust to automatically adjust the settings for maximized reliability of the display of the selected PDF document.
You can set the following options on the Output Intents tab of the Preflight Preferences dialog box. For more information on using output intents, see Output intents.
Output Intent Profile (ICC Profile)
The ICC profile that describes the characterized printing condition for which the document has been prepared and that is required for PDF/X-, PDF/A-, or PDF/E-compliance. Click Browse to select one from the default Profiles folder.
Output Condition Identifier
The reference name specified by the ICC registry of registered standard printing conditions. Choose from the list of output conditions—the description appears in the Output Condition box—or choose Custom and create your own.
The URL giving more information about the output intent profile name. For the standard printing conditions registered with the ICC, this entry must be http://www.color.org/.
A description of the intended printing condition of the job, including type of printing (for example, offset commercial), paper type, and screen frequency. You can modify this description for output conditions you edit or create from scratch.
ICC Profile URL For PDF/X-4p
The URL that provides output intent information for PDF/X-4p file types.
This option is a safeguard against accidental modification of the output intent. All the text fields are dimmed.
The Highlighting tab includes options for identifying problem objects on a PDF page. The Highlighting preferences control the appearance of masks in mask reports. They also control the appearance of lines on screen when you double-click Highlighting in the Preflight Results window. You set highlighting properties for each type of alert: Error, Warning, and Info.
Problems Highlighted By Transparent Masks
Identifies the problems by highlighting them. If this option is deselected, non-problematic content is highlighted and problem content is not highlighted.
Draw Border For Bounding Box
Draws the same lines in a mask report that you see on screen when you double-click a result in the Preflight Results window. This option is useful for identifying objects in a mask report when an image occupies the entire page. In this case you don’t see the mask, but you see the lines around objects.