Assets need to be published to Brand Portal from a pre-configured AEM Author instance, as Brand Portal does not support asset ingestion. Unless the Public Folder Publish option is selected while configuring Brand Portal replication, non-admin users (such as Editors and Viewers) do not have access to assets published from AEM Assets to Brand Portal.

AssetBPReplication

If the Public Folder Publish option is disabled, administrators need to specifically share these assets with non-admin users using share capability.

The following matrix discusses the access and share/unshare asset rights for various user roles:

  Access to all folders published from AEM Assets to Brand Portal Access to shared folders Share/unshare folder rights
Administrator Yes Yes
Yes
Editor No* Yes, only if shared with them or with the group to which they belong Yes, only for the folders shared with them or with the group to which they belong
Viewer No* Yes, only if shared with them or with the group to which they belong
No

*By default, the Public Folder Publish option is disabled while configuring replication of Brand Portal with AEM Author.

The following describes the folder share workflow and user access:

  • By default, all the folders published from AEM Assets to Brand Portal are visible only to the Brand Portal Administrator, unless marked as public while configuring replication. 
  • The Administrator uses the Folder Properties console to share a folder with selective users or groups. Only those users or groups with whom the folder is shared can see the folder after they log in to Brand Portal. The folder is not visible to other users.
  • The Administrator can also choose to make a folder public through the Public Folder check box in the Folder Properties console. A public folder is visible to all the users.
  • Irrespective of user roles and privileges, when users log in to Brand Portal, they see all the public folders, and the folders directly shared with them or with a group to which they belong. Private folders, or folders shared with other users, are not visible to all users. 

Share folders

To share a folder, follow these steps:

  1. Click the overlay icon on the left, and choose Navigation.

    SelectorRail
  2. From the siderail on the left, click Files

    access_files
  3. From the Brand Portal interface, select the folder you want to share.

    share-folders
  4. From the toolbar at the top, click Share.

    share_icon

    The Folder Properties console appears.

    folder_properties
  5. In the Folder Properties console, specify the folder title in the Folder Title field if you do not want the default name to be displayed to users.

    Uwaga:

    To make the folder available to all users irrespective of their group membership and role, make it public by selecting the Public Folder check box. 

  6. From the Add User list, select the users or groups with which you want to share the folder, and click Add.

  7. If necessary, click Change Thumbnail to modify the thumbnail image for the folder.

  8. Click Save.

  9. To access the shared folder, log in to Brand Portal with the credentials of the user you shared the folder with. Review the shared folder in the interface.

Unshare folders

To unshare a previously shared folder, follow these steps:

  1. From the Brand Portal interface, select the folder you want to unshare.

    share-folders
  2. From the toolbar at the top, click Share.

  3. In the Folder Properties console, under Members, click the x symbol next to a user to remove them from the list of users you shared the folder with.

    folder_propertiesunshare
  4. In the warning message box, click Confirm to confirm unshare.

    Click Save.

  5. Log in to Brand Portal with the credentials of the user you removed from the shared list. The folder is no longer available in the Brand Portal interface for the user.

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