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Enable full control of shared catalog

  1. Learning Manager User Guide
  2. Introduction
    1. New features summary
    2. Release Notes
    3. System requirements | Adobe Learning Manager
    4. Adobe Learning Manager reference site (ALM reference site) package for AEM Sites
    5. Adobe Learning Manager App for Microsoft Teams
    6. Learning Manager compliance to GDPR
    7. Accessibility in Learning Manager
    8. Support for custom domain
  3. Get Started
    1. Getting started as Administrator
    2. Getting started as an Author
    3. Getting started as a Learner
    4. Getting started for Managers
    5. Getting started as an instructor in Learning Manager
  4. Administrator
    1. User log in
    2. Add users and create user groups
    3. Add classroom locations
    4. Create course modules, instances, and learning programs
    5. Content marketplace
    6. Reports
    7. Learning Paths
    8. Learning plans
    9. Manage Learning Manager orders and billing
    10. Job Aids
    11. Certifications
    12. Catalogs
    13. Add users in bulk
    14. Impersonate a Learner and Manager
    15. Multiple SSO Logins
    16. Peer accounts
    17. Create and modify skills and levels
    18. AI-based recommendation of courses
    19. Gamification
    20. Customize learner homepage
    21. Badges
    22. Color themes
    23. Learner transcripts
    24. Waitlist & attendance management
    25. Fluidic player
    26. Announcements
    27. Email templates
    28. Adobe Connect integration
    29. Settings
    30. Notifications
    31. iPad & Android tablet users
    32. Getting started as Administrator
    33. Purge users
    34. Tags
    35. Learning Manager Content Catalog
    36. Custom roles
    37. Catalog labels
    38. xAPI in Learning Manager
    39. Monitoring and moderating Social Learning as an admin
    40. Enable full control of shared catalog
    41. Map skill with skill domains
  5. Integration Admin
    1. Migration manual
    2. Learning Manager Connectors
    3. Integrate Learning Manager with AEM
    4. Install Salesforce package in Learning Manager
    5. Install Microsoft Teams connector
    6. Application developer manual
    7. Learning Manager App for Salesforce
    8. Settings
    9. Manage custom roles via CSV files
  6. Authors
    1. User login
    2. Content library
    3. Creating, modify, and publish courses
    4. Catalogs
    5. Job Aids
    6. Adobe Connect integration
    7. Add learning objects in different locales
    8. User notifications
    9. Email templates
    10. How to choose course modules?
    11. Preview as learner
    12. Settings
    13. xAPI in Learning Manager
  7. Instructor
    1. Modules
    2. Managing learners for your session
  8. Learner
    1. Log in
    2. Profile Settings
    3. Catalogs
    4. Courses
    5. Fluidic player
    6. Learning Programs
    7. Certifications
    8. Job Aids
    9. Badges
    10. Skills & Levels
    11. Gamification
    12. User notifications
    13. Announcements
    14. Waitlist & attendance management
    15. Learning Manager app for Salesforce
    16. Adobe Connect integration
    17. Learner App for mobiles and tablets
    18. Social Learning in Learning Manager
    19. Adobe Learning Manager desktop application
    20. Learner home page
    21. Share to Social Learning
    22. System requirements | Adobe Learning Manager desktop application
  9. Manager
    1. User log in
    2. Manager dashboard
    3. Reports
    4. Learning Objects
    5. User notifications
    6. Learner transcripts
    7. Settings
    8. iPad & Android tablet users
  10. Frequently Asked Questions
    1. Frequently Asked Questions for Administrators
    2. Frequently Asked Questions for Authors
    3. Frequently Asked Questions for Instructors
    4. Frequently Asked Questions for Managers
  11. Knowledge Base
    1. Unable to log in to Learning Manager
    2. Learning Summary does not display current data
    3. Unable to upload a CSV
    4. Generate a HAR file
    5. L1 feedback auto popup does not appear
    6. Unable to view certain courses under catalog while creating a Certification
    7. Unable to view certain course under catalog while creating a Learning Program
    8. Issues in retiring a Learning Program
    9. Unable to assign a badge
    10. Session expires in Learning Manager
    11. Unable to search a course
    12. Troubleshoot migration issues
    13. Troubleshoot Learning Manager app issues
    14. Users get auto deleted in Learning Manager
    15. Publishing issues in the EU domain
    16. Unable to register as external user
    17. Okta Active Directory integration with Adobe Learning Manager
    18. Unable to view learners in a course
    19. Unable to view calendar
    20. Module is not marked complete after completing a course
    21. Unable to achieve a skill after completing a course
    22. Radio buttons are missing
    23. Unable to view file submissions in Learning Manager

Learning Manager Learning Programs are renamed to Learning Paths. This change happens immediately after the October 2021 release and the terminology of Learning Path is reflected for all roles.

Create Catalog

As an Administrator, you can create a catalog of courses, Learning Programs, Job Aids, and Certifications.

For more information, see Catalogs.

Share Catalog

You can share the catalogs with internal users of an organization or with any external users. However, the sharing is exclusive. In other words, an internally shared catalog cannot be shared with external groups and vice versa.

Courses, Learning programs, Job-Aids, and certifications are the supported learning objects for shared catalog. 

For more information, see Share Catalogs.

Enable full control of shared catalog

You can grant full access to your catalog to external accounts. The administrator of the account can then accept the catalog and can accordingly add or delete learning(s) or modules.

To grant full control to an external account,

  1. After adding learning(s) to a catalog, you must share the catalog with external users.

  2. On the External Account dialog box, add the subdomain and the email id of the Administrator of the external organization.

  3. In the option Catalog Control, toggle the button to allow full control of the catalog to external users.

    Full catalog control
    Full catalog control

    When you allow full catalog control, the Administrator of the external organization accepts the request to allow modifications to the catalog. The author of the external organization then can edit the courses or add modules.

    See the sections below for more information.

Administrator of external organization

Once the Administrator of the previous organization enables full control of the catalog, the Administrator of the external organization accepts the request accepts the catalog and views it.

  1. Click the notification icon to view the notification to accept the catalog.

    Notification to accept catalog
    Notification to accept catalog

  2. To accept the invitation for the catalog, click Accept.

  3. On the list of catalogs, if you launch the catalog that has been shared with you, you can see a message that the catalog now has full control.

    Catalog details
    Catalog details

  4. You can modify the name of the catalog and description.

Share catalog for Learning program, Certification, and Job aids

Like granting full catalog control for courses, the Administrator can also grant full catalog control for the following:

  • Learning Programs
  • Certifications
  • Job Aids

Reset course

  1. On the catalog card that has a broken link, click Reset Course.

    Reset course
    Reset course

  2. You see an alert message after you click the Reset button. Resetting the course:

    • Removes all newly added content from the catalog.
    • Updates the catalog in sync with the original shared catalog.
    • Restores the relationship with the parent Learning Object.

    Resetting the catalog is irreversible. You cannot undo the changes that you have made to the catalog.

  3. To accept the changes, click Yes.

  4. On the Course Catalog, you can see that that the catalog does not have the message Link Broken anymore.

    When you view the catalog details, you can see that the catalog is now restored to its original state.

Re-add a Learning Object

If you have removed a course, learning program, certification, or job aid inadvertantly, you can restore it.

To restore a deleted Learning Object, click Re-add.

This action reverses the action and restores the Learning Object in the catalog view.

Re-add button
Re-add button

After clicking the Re-add button, there is a confirmaton message that the Learning Object has been successfully added to the catalog.

External organization

Once the Administrator of the externsal account has accepted the catalog, the author can now add courses and Learning Programs.

  1. As a user, you receive a notification that the catalog is now available in your account.

  2. To see the list of courses, click Courses on the left navigation pane. You can see all courses created by you and shared with you.

  3. To view the course details, click View Course on the course card.

    View course
    View course

  4. In the course detail page, you can see information about the course and the shared modules. To add a module, click Add Modules. When you add modules to the existing modules, the new modules appear at the end of the existing modules. You can always rearrange the modules.

  5. After you have added the modules, click Republish.


    After you republish the modules, on the catalog card, you see a message Link Broken.

    Since you have updated the original catalog with new modules, the existing relationship with the acquired course no longer exists.

    The Learning Object will be out of sync with the source account as content of the Learning Object has been modified.

    Link broken
    Link broken

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