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Once you have created your content, make it available on your public website

Once you have created (and reviewed) your content on the author environment the aim is to have it made available on your public website (your publish environment).

This is referred to as publishing a page. Or unpublishing, when you want to remove a redundant page from the publish environment (you can still access the page on the author environment until you delete it).

You can also publish/unpublist a page either immediately, or at a predefined date/time in the future.

Opomba:

Unfortunately there is sometimes an overlap in the terminology used. This can happen with:

  • Publish / Unpublish
    These are the primary terms for the actions that make your content publicly available on your publish environment (or not).
  • Activate / Deactivate
    These terms are synonymous with publish/unpublish. They are more common in the classic UI.
  • Replicate / Replication
    These are the technical terms used to indicate the movement of data (e.g. page content, files, code, user comments) from one environment to another; i.e. when publishing, or reverse-replicating user comments.

Opomba:

If you do not have the required privileges for publishing a specific page:

  • A workflow will be triggered to notify the appropriate person of your request to publish.
  • A message will be displayed (for a short period of time) to notify you of this.

Touch-Optimized UI

Publishing a Page

Publishing a Page from Sites Console - Touch-optimized UI

Publishing (or activating) a page will replicate it to your publish environment so that it is available to your readers:

  1. Navigate until you can see the page you want to publish (replicate to the publish environment).

  2. With either:

  3. Depending on whether the page has references that need publishing:

    • The page will be published directly - if there are no references to be published.
    • If the page has references that need publishing, these will be listed in the Publish wizard, where you can either:
      • Specify which of the assets/tags/etc you want to publish together with the page, then use Publish to complete the process.
      • Use Cancel to abort the action.
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  4. Publish will replicate the page to the publish environment. On the author environment, the information on the page overview will be updated; for example, in the card view:

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Publishing a Page from the Page Editor - Touch-optimized UI

The page can also be published directly from the page editor:

  1. Select the Page Information icon to open the menu:

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  2. Select Publish Page. The publish immediately action will proceed, with any referenced resources being listed (similar to Publishing a Page from Sites Console) before the page is published (immediately).

Unpublishing a Page

Unpublishing (or deactivating) a page will remove it from your publish environment so that it is no longer available to your readers.

In a manner similar to publishing, one, or more, pages can be unpublished:

  • From the Sites console:

    Use selection mode to select the required page, before selecting the Unpublish option from the toolbar. The console information will be updated; for example, the card view:

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  • When editing a page:

    Select Unpublish Page from the Page Information menu

Publish/Unpublish Later

Publishing later starts a workflow to publish this version of the page at the specified time. Conversely, deactivating later starts a workflow to unpublish this version of the page at a specific time.

If you want to cancel a publish/unpublish later, go to the Workflow Console to terminate the corresponding workflow.

Publishing Later from Sites Console - Touch-optimized UI

Publishing (or activating) a page will replicate it to your publish environment so that it is available to your readers. You can either publish a page immediately or on/at a specific date/time:

  1. Proceed as with Publishing a Page from Sites Console, but select Publish Later.

  2. Any related assets that need to be published will be listed - you can specify the ones you require. You can also specify the date and time for publishing; for example:

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  3. Publish Later will start the workflow to replicate the page to the publish environment on the date selected. The status can be seen in the timeline:

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Unpublishing Later from Sites Console - Touch-optimized UI

In a manner similar to publish later, you can also Unpublish Later pages at a later date. Select the Unpublish icon for this.

Scheduled Activation/Deactivation (On/Off Time)

You can schedule times for a page to be published/unpublished using the On Time and Off Time that can be defined in the Page Properties.

Determining Page Publication Status

The status can be seen from the:

Activating a complete section (tree) of your website

From the Websites tab you can activate the individual pages. When you have entered, or updated, a considerable number of content pages - all of which are resident under the same root page - it can be easier to activate the entire tree in one action. You can also perform a Dry Run to emulate an activation and highlight which pages would be activated.

To activate a complete tree of your website:

  1. Go to the Replication console by either

    • Touch-Optimized UI:
      • Navigate via Tools, Deployment, then Replication.
    • Classic UI:
      • Open the Tools console by selecting it from the Welcome page or by clicking its icon at the top in AEM.
      • Double-click Replication to open the console.

    The following window displays:

    screen_shot_2012-02-08at125033pm
  2. Enter the Start Path. This specifies the path to the root of the section you want to activate (publish). This page, and all pages underneath, are considered for activation (or used in the emulation if a Dry Run is selected).

  3. Activate the selection criteria as required:

    • Only Modified: only activate pages that have been modified.
    • Only Activated: only activate pages that have (already) been activated. Acts as a form of reactivation.
    • Ignore Deactivated: ignore any pages which have been deactivated.
  4. Select the action you want to perform:

    1. Select Dry Run if you want to check which pages would be activated. This is only an emulation, no pages will be activated.
    2. Select Activate if you want to activate the pages.

Classic UI

Publishing a Page - Classic UI

There are two methods for activating a page:

Opomba:

You can also activate a subtree of multiple pages using Activate Tree on the Tools console.

Activating a Page from the Websites Console - Classic UI

You can activate pages in the Websites console. After you have opened a page and modified its contents, you return to the Websites console:

  1. In the Websites console, select the page that you want to activate.

  2. Select Activate, either from the top menu, or the drop-down menu on the selected page item.

    To activate the content of the page and all its sub-pages use the Tools console.

    screen_shot_2012-02-08at13817pm

    Opomba:

    If necessary, AEM requests that you activate or reactivate any assets that are linked to the page. You can select or clear the check boxes to activate those assets.

     

  3. If necessary, AEM requests that you activate or reactivate any assets that are linked to the page. You can select or clear the check boxes to activate those assets.

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  4. AEM WCM activates the selected content. The published page or pages appears in the Websites console (marked green) with information about who activated the content as well as date and time of activation.

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Activating a Page from Sidekick - Classic UI

You can also activate a page when you have it open for editing.

After you have opened the page and modified its contents, you:

  1. Select the Page tab in the Sidekick.
  2. Click Activate Page.
    A message displays at the top right of the window confirming that the page has been activated.

Unpublishing a Page - Classic UI

To remove a page from the publish environment, you deactivate the content.

To deactivate a page:

  1. In the Websites console, select the page that you want to deactivate.

  2. Select Deactivate, either from the top menu, or the drop-down menu on the selected page item. You are asked to confirm the deletion.

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  3. Refresh the Websites console and the content is no longer published (marked as red):

    screen_shot_2012-02-08at15018pm

Activate/Deactivate Later - Classic UI

Activate Later - Classic UI

To schedule your activation for a later time: 

  1. In the Websites console, go to the Activate menu, and select Activate later

  2. In the dialog that opens you provide the date and time for activation and click OK. This creates a version of the page that is activated at the specified time.

Activating later starts a workflow to activate this version of the page at the specified time. Conversely, deactivating later starts a workflow to deactivate this version of the page at a specific time.

If you want to cancel this activation/deactivation, go to the Workflow Console to terminate the corresponding workflow.

Deactivate Later - Classic UI

To schedule your deactivation for a later time: 

  1. In the Website console, go to the Deactivate menu, and select Deactivate later.

  2. In the dialog that opens you provide the date and time for deactivation and click OK

Deactivating later starts a workflow to deactivate this version of the page at a specific time.

If you want to cancel this deactivation, go to the Workflow Console to terminate the corresponding workflow.

Scheduled Activation/Deactivation (On/Off Time) - Classic UI

You can schedule times for a page to be published/unpublished using the On Time and Off Time that can be defined in the Page Properties.

Determining Page Publication Status - Classic UI

The status can be seen from the Websites console. The colors indicate publication status.

Activating a complete section (tree) of your website - Classic UI

  • Open the Tools console by selecting it from the Welcome page or by clicking its icon at the top in AEM.
  • Double-click Replication to open the console.

The same window displays:

screen_shot_2012-02-08at125033pm

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