Create bookmarks for PDF in Adobe InDesign

Bookmarks

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Create bookmarks for PDF

A bookmark is a type of link with representative text that makes it easier to navigate documents exported as Adobe PDF. Bookmarks you create in the InDesign document appear in the Bookmarks tab on the left side of the Acrobat or Adobe Reader window. Each bookmark jumps to a text anchor or a page.

Entries in a generated table of contents are automatically added to the Bookmarks panel. In addition, you can further customize your document with bookmarks to direct a reader’s attention or make navigation even easier. Bookmarks can be nested under other bookmarks.

Opomba:

You may want bookmarks to appear in the Bookmarks tab of the PDF document, but you don’t want the table of contents to appear in the PDF. In this case, generate a table of contents on the last page of the document. When you export to PDF, don’t include the last page. Or, if you include the last page of the exported PDF, delete it in Acrobat.

  1. Choose Window > Interactive > Bookmarks to display the Bookmarks panel.
  2. Click the bookmark under which you want to place the new bookmark. If you don’t select a bookmark, the new bookmark is automatically added to the end of the list.
  3. Do one of the following to indicate where you want the bookmark to jump:

    • Click an insertion point in text.

    • Select text. (By default, the text you select becomes the bookmark label.)

    • Double-click a page in the Pages panel to view it in the document window.

  4. Do one of the following to create the bookmark:

    • Click the Create New Bookmark icon on the Bookmarks panel.

    • Choose New Bookmark from the panel menu.

Bookmarks appear in the Bookmarks tab when you open the exported PDF file in Adobe Reader or Acrobat.

Opomba:

When you update the table of contents, the bookmarks are reordered, causing any bookmarks generated from a TOC to appear at the end of the list.

Manage bookmarks

Use the Bookmarks panel to rename, delete, and arrange bookmarks.

Rename a bookmark

  1. Click the bookmark in the Bookmarks panel, and choose Rename Bookmark from the panel menu.

Delete a bookmark

  1. Click a bookmark in the Bookmarks panel, and choose Delete Bookmark from the panel menu.

Arrange, group, and sort bookmarks

You can nest a list of bookmarks to show a relationship between topics. Nesting creates a parent/child relationship. You can expand and collapse this hierarchical list as desired. Changing the order or nesting order of bookmarks does not affect the appearance of your actual document.

  1. Do one of the following:

    • To expand and collapse the bookmark hierarchy, click the triangle next to the bookmark icon to show or hide any children it contains.

    • To nest a bookmark under another bookmark, select the bookmark or range of bookmarks you want to nest, and then drag the icon or icons onto the parent bookmark. Release the bookmark.

      The bookmark or bookmarks you dragged are nested under the parent bookmark; however, the actual page remains in its original location in the document.

    Bookmarks panel
    Bookmarks panel showing bookmarks being nested under a parent bookmark

    • To move a bookmark out of a nested position, select the bookmark or range of bookmarks you want to move. Drag the icon or icons below and to the left of the parent bookmark. A black bar appears indicating where the bookmark will be moved. Release the bookmark.
    • To change the order of bookmarks, select a bookmark and move it to a new location. A black bar appears indicating where the bookmark will be placed.
    • To sort bookmarks, choose Sort Bookmarks from the Bookmarks panel menu. Bookmarks appear in the same order as the pages they jump to.