AEM Assets Brand Portal Administrators can share links of multiple assets with authorized internal users and external entities, including partners and vendors. Editors can view and share only the assets shared with them.

Sharing assets through a link is a convenient way of making them available to external parties as the receivers do not have to log in to Brand Portal to access the assets.

Link sharing access is restricted to editors and administrators. For more information, see Managing users, groups, and user roles.

Примітка.

Upto 5GB of zip download is allowed using link share feature on brand portal.

To share assets as a link, follow these steps:

  1. Click the overlay icon on the left, and choose Navigation.

    SideRail
  2. From the siderail on the left, click Files to share folders or images. To share collections, click Collections

    NavigationRail
  3. Select the folders or collections you want to share as a link.

    Asset-Link-Share
  4. From the toolbar at the top, click the Share Link icon. 

    The Link Sharing dialog box appears.

    link-sharing

    Примітка.

    The Share Link field displays an automatically created asset link. The default expiry time for this link is 7 days. You can copy the link and share it separately with users or share it from the Link Sharing dialog box.

  5. In the email address box, type the email ID of the user with whom you want to share the link. You can share the link with multiple users.

    If the user is a member of your organization, select their email ID from the suggestions that appear in the drop-down list. If the user is external, type the complete email ID and press Enter; the email ID is added to the list of users.

    link-sharing-text
  6. In the Subject box, type a subject for the asset you want to share.

  7. In the Message box, type a message if necessary.

  8. In the Expiration field, use the date picker to specify an expiration date and time for the link. By default, the expiry date is set to 7 days from the date on which you share the link.

    The assets shared through the link expire after crossing the date and time specified in the Expiration field. For information about the behavior of expired assets and changes in the permissible activities based on user roles in Brand Portal, see Manage digital rights of assets.

  9. Click Share. A message confirms that the link is shared with the users. Users receive an email containing the link.

    link-sharing-email

    Примітка.

    Administrators can customize the email messaging, that is, logo, description, and footer, using the Branding feature.

Click the link in the email, to view the shared asset. The AEM Link Share page opens.

To download the shared assets:

  1. Click the assets and then click Download icon from the toolbar.

    Assets-Shared-Link

    Примітка.

    Currently, you can generate a preview and thumbnail only for certain assets, depending on the file format. For more information about the supported file formats, see Preview and thumbnail support for asset formats.

    Примітка.

    If the assets you are downloading also include licensed assets, you are redirected to the Copyright Management page. In this page, select the licensed assets, click Agree, and then click Download. If you choose to disagree, only the unlicensed assets are downloaded.
    License-protected assets have license agreement attached to them, which is done by setting asset's metadata property in AEM Assets.

    Licensed-Asset-download

    The Download dialog box appears. 

    Download-LinkShare
  2. To download the renditions of assets in addition to the assets from the shared link, select Rendition(s) option. When you do so, Exclude System Renditions option appears that is selected by default. This prevents the download of out-of-the-box renditions along with approved assets or their custom renditions.

    However, to allow auto-generated renditions to download along with custom renditions, deselect the Exclude System Renditions option.

    Примітка.

    Original renditions are not downloaded using the shared link if the user who shared the assets as a link is not authorized by the administrator to have access to the original renditions.

    Download-LinkShare-AutoRen
  3. Tap/ click Download. The assets (and renditions if selected) are downloaded as a ZIP file to your local folder. However, no zip file is created if a single asset is downloaded without any of the renditions, thereby ensuring speedy download.

Примітка.

Brand Portal restricts downloading assets larger than 5 GB per file size.

Preview and thumbnail support for asset formats

The following matrix lists the asset formats for which Brand Portal supports thumbnail and preview:

Asset format Thumbnail support Preview support
PNG
GIF ✓  ✓ 
TIFF ✓ 
JPEG ✓  ✓ 
BMP   ✓ 
PNM* NA NA
PGM* NA
NA
PBM* NA
NA
PPM* NA
NA
PSD 
✓ 
EPS NA
DNG 
PICT
PSB*
JPG  
AI 
DOC
DOCX
ODT*
PDF 
HTML
RTF
TXT 
XLS
XLSX
ODS
PPT 
PPTX
ODP
INDD 
PS
QXP
EPUB
AAC
MIDI
3GP
MP3
MP4 
OGA
OGG
RA
WAV
WMA
DVI
FLV
M4V
MPG
OGV
MOV
WMV
SWF
TGZ NA
JAR
RAR NA
TAR NA
ZIP

The following legend explains the symbols used in the matrix:

Symbol Meaning
This file format supports this feature 
This file format does not support this feature 
NA This feature is not applicable to this file format
* This feature requires add-on support for this file format on AEM author instance but not on Brand Portal after assets are published to Brand Portal

To unshare previously shared assets as a link, do the following:

  1. To view the assets you shared as links, click the overlay icon on the left, and choose Navigation.

    SideRail
  2. From the siderail, click Shared Links.

    NavigationRail
  3. Review the links you shared from the list displayed.

  4. To unshare a link from the list, select it and click the bin icon next to the link entry, or the Unshare icon from the toolbar at the top.

    unshare-links

    Примітка.

    The display of shared links is user-specific. This feature does not display all the links shared by all users of a tenant. 

  5. In the warning message box, click Continue to confirm unshare. The entry for the link is removed from the list of shared links.

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