You can create hyperlinks so that when you export to Adobe PDF or SWF in InDesign, a viewer can click a link to jump to other locations in the same document, to other documents, or to websites. Hyperlinks you export to PDF or SWF in InCopy are not active.
A source is hyperlinked text, a hyperlinked text frame, or a hyperlinked graphics frame. A destination is the URL, file, email address, page text anchor, or shared destination to which a hyperlink jumps. A source can jump to only one destination, but any number of sources can jump to the same destination.
A source is hyperlinked text or a hyperlinked graphic. A destination is the URL, file, email address, page, text anchor, or shared destination to which a hyperlink jumps. A source can jump to only one destination, but any number of sources can jump to the same destination.
If you want the source text to be generated from the destination text, insert a cross-reference instead of adding a hyperlink. See Cross-references.
A. Hyperlink source B. List of hyperlinks in the current document C. Hyperlink status icons
- Choose Window > Interactive > Hyperlinks.
- Choose Window > Hyperlinks.
- Choose Window > Type & Tables > Cross-References.
You can create hyperlinks to pages, URLs, text anchors, email addresses, and files. If you create a hyperlink to a page or text anchor in a different document, make sure that the exported files appear in the same folder.
To show or hide hyperlinks, choose View > Extras > Show Hyperlinks or Hide Hyperlinks.
Hyperlinks are included in exported Adobe PDF files if Hyperlinks is selected in the Export Adobe PDF dialog box in InDesign. Hyperlinks are included in the exported SWF file if Include Hyperlinks is selected in the Export SWF dialog box.
You can use several different methods to create hyperlinks to URLs. When you specify a URL, you can use any valid Internet resource protocol: http://, file://, ftp://, or mailto://.
You may want to create a character style for hyperlinks. Hyperlinks are often formatted in underlined blue text.
In the URL text box, type or paste the URL name (such as http://www.adobe.com), and then choose New Hyperlink from the Hyperlinks panel. Choose URL from the Link To menu, specify appearance options, and click OK.
If a URL is selected in your document, choose New Hyperlink From URL in the Hyperlinks panel menu. Double-click the hyperlink in the Hyperlinks panel, and then choose URL from the Link To menu, specify appearance options, and click OK.
Select a previously added URL from the URL menu. The hyperlink appearance is the same as that used in the previous URL.
Choose New Hyperlink in the Hyperlinks panel menu. Choose URL from the Link To menu, specify appearance options, and click OK.
If a URL hyperlink isn’t working in the exported PDF, there may be a problem with the hyperlink being a “Shared Destination.” Double-click the hyperlink in the Hyperlinks panel, choose URL from the Link To menu, deselect Shared Hyperlink Destination, and click OK.
When you create a hyperlink to a file, clicking the hyperlink in the exported PDF or SWF file opens the file in its native application, such as Microsoft Word for .doc files.
Make sure the file you specify is available to anyone opening the PDF or SWF file you export. For example, if you’re sending the exported PDF to a coworker, specify a file located on a shared server rather than your hard drive.
You can create a hyperlink to a page without first creating a destination. However, by creating a page destination, you can specify a page number and view setting.
Select Fixed to display the magnification level and page position that were in effect when you created the link.
Select Fit View to display the visible portion of the current page as the destination.
Select Fit In Window to display the current page in the destination window.
Select Fit Width or Fit Height to display the width or height of the current page in the destination window.
Select Fit Visible to display the page so that its text and graphics fit the width of the window, which usually means that the margins are not displayed.
Select Inherit Zoom to display the destination window at the magnification level the reader uses when the hyperlink is clicked.
Creating a hyperlink destination is necessary only if you’re creating a hyperlink or cross-reference to a text anchor. A text anchor can point to a selection of text or to the insertion point location. Then you create the hyperlink or cross-reference that points to the hyperlink destination. You can also create hyperlink destinations for pages and URLs, but a destination isn’t necessary for those links.
Hyperlink destinations you create do not appear in the Hyperlinks panel; they appear in the dialog box that appears when you’re creating or editing hyperlinks.
Choose Text Anchor in the Type menu. Specify a name for the text anchor.
Choose Page in the Type menu. Specify the page number you want to jump to and the Zoom Setting. Type a name for the page, or select Name With Page Number to name the destination automatically based on the page number and zoom setting you specify.
Choose URL in the Type menu. Type or paste a URL, such as http://www.adobe.com. You can use any valid Internet resource protocol: http://, file://, ftp://, or mailto://.
While creating a hyperlink, if you choose Shared Destination from the Link To menu, you can specify any named destination. A destination is named when you add a URL using the URL text box or when you select Shared Hyperlink Destination while creating a hyperlink to a URL, file, or email address.
The options determine the appearance of the hyperlink or cross-reference source in the exported PDF or SWF file. These appearance options are also displayed in the InDesign document if you choose View > Extras > Show Hyperlinks.
Choose a character style to apply to the hyperlink source. The Character Style option is available only if the hyperlink source is selected text, not a selected frame or graphic.
If you’re inserting a cross-reference, you can apply a character style when you edit a cross-reference format. You can also apply character styles to building blocks within a format. See Using cross-reference formats.
Select Invert, Outline, Inset, or None. These options determine the appearance of the hyperlink when it’s being clicked in the PDF or SWF file.
You can find and convert URLs (such as “www.adobe.com”) in your document and convert them to hyperlinks.
Use the Hyperlinks panel to edit, delete, reset, or locate hyperlinks. In InCopy, you can manage hyperlinks only if the story is checked out for editing.
To edit a hyperlink to a URL, select the hyperlink, edit the URL in the URL text box, and then press Tab or Enter.
- To locate the source of a hyperlink or cross-reference, select the item you want to locate in the Hyperlinks panel. Choose Go To Source in the Hyperlinks panel menu. The text or frame will be selected.
- To locate the destination of a hyperlink or cross-reference, select the item you want to locate in the Hyperlinks panel. Choose Go To Destination in the Hyperlinks panel menu.
If the item is a URL destination, InDesign starts or switches to your web browser to display the destination. If the item is a text anchor or page destination, InDesign jumps to that location.
When a Microsoft Word document with hyperlinks is imported into an InDesign document, you may notice a box or border around the hyperlink URLs (such as www.adobe.com). The InDesign document inherits a blue swatch called Word_R0_G0_B255. The document also inherits a character style called “Hyperlink” that underlines the text and applies the blue color.
To remove the box, in the Hyperlinks panel, double-click the hyperlink. Under Appearance, choose Invisible Rectangle from the Type menu, and click OK.
You may also want to delete the imported swatch. While doing so, you can replace it with a different swatch. See Delete individual swatches.
Before you place the Word document in InDesign, you may want to remove the hyperlinks from the URLs in the Word document to avoid inheriting this formatting. See your Word documentation. Another option is to create a character style named “Hyperlink” in the InDesign document before you import. When you import the Word document, the InDesign style that has the same name is used by default.