Adobe Document Cloud for SharePoint and OneDrive is an integrated bundle of PDF services that allows you to do the following:

  • Open and view PDFs online with Adobe’s high-quality web-based PDF previewer.
  • Create password protected Adobe PDFs that preserve fonts, formatting, and layouts.
  • Manipulate existing PDF documents by deleting, reordering, or rotating pages in a PDF.
  • Combine multiple Microsoft files and PDFs into a single PDF that you can use for archiving or distribution.
  • Convert PDFs into editable Microsoft Word, Excel, PowerPoint, or RTF files from your mobile device or online while preserving fonts, formatting, and layouts.

Supported browsers

The Adobe Document Cloud PDF handler is supported on all modern browsers like Internet Explorer 11, Microsoft Edge, Chrome, Firefox, and Safari.

Note: If you're using Internet Explorer 11 or Microsoft Edge, see Browser configuration for IE and Edge.

Open PDF

Open and view PDFs online with Adobe's high-quality web-based PDF previewer. To open a PDF, click the file.

Click PDF to open

The PDF is displayed in Adobe Document Cloud preview. From the right-pane, you can use the options to export PDF to other formats or organize pages.

Edit PDF from preview window

You can also use one of the following ways to open a PDF online in Adobe Document Cloud preview.

From the menu bar

  1. From within your OneDrive or SharePoint file explorer, select a PDF. 
  2. From the top menu, choose Open > Open in Adobe Document Cloud.
Open PDF from menu bar

From the right-click context menu

Right-click a PDF, and choose Open > Open in Adobe Document Cloud.

Open PDF in Adobe Document Cloud

From SharePoint or One Drive preview

In the preview page, choose Open > Open in Document Cloud.

Open from SharePoint or One Drive preview

Convert a file to PDF

You can convert Microsoft Office documents into high-quality Adobe PDFs that preserve fonts, formatting, and layouts.

Click here to learn more about file types you can convert to PDF

The Add-in lets you convert from the following popular file types to PDF:

Convert to PDF from Supported filename extensions
Microsoft Word .doc, .docx
Microsoft Excel .xls, .xlsx
Microsoft PowerPoint .ppt, .pptx
Image file formats .bmp, .gif, .jpeg, .jpg, .png, .tif, .tiff
Rich Text Format .rtf
Text file .txt
Adobe Illustrator .ai
Adobe InDesign .indd
Adobe Photoshop .psd
Fill & Sign Form Format .form

Steps to convert a file to PDF:

  1. From within your OneDrive or SharePoint file explorer, right-click the file that you want to convert to PDF and choose Actions > Create PDF by Adobe.

    Convert the selected file to PDF
  2. You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password. 

  3. The file is converted to PDF and saved back to your OneDrive or SharePoint document library. Also, a preview of the file is displayed.

    A preview of the converted PDF

Combine files to PDF

You can combine up to twelve files into a single PDF. Combine Files supports multiple file types, in addition to PDF files.

Note: You cannot combine PDF files that are secure, password protected, 3D, or part of a PDF Portfolio.

 

Click here to learn more about the file types that you can combine into a PDF

In addition to PDFs, the Add-in lets you combine the following popular file types into a PDF:

Convert to PDF from Supported filename extensions
Microsoft Word .doc, .docx
Microsoft Excel .xls, .xlsx
Microsoft PowerPoint .ppt, .pptx
Image file formats .bmp, .gif, .jpeg, .jpg, .png, .tif, .tiff
Rich Text Format .rtf
Text file .txt
Adobe Illustrator .ai
Adobe InDesign .indd
Adobe Photoshop .psd
Fill & Sign Form Format .form

Steps to combine files into a PDF:

  1. From within your OneDrive or SharePoint file explorer, select the files that you want to combine, right-click, and choose Combine Files by Adobe.

    Combine pages to PDF
  2. You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password. 

  3. If you have selected a non-PDF file, it's converted into a PDF file and a preview of the file is displayed.

    A preview of the selected files

    (Optional) If a file has multiple pages, it's shown as a stack. Hover over the file and click the arrow button to expand it. Use drag-and-drop to change the page order in which you want it to appear in the combined PDF.

  4. Enter a name for the combined PDF file, and then click Save As.  

  5. The files are combined into a PDF and saved back to your OneDrive or SharePoint document library. Also, a preview of the file is displayed.

    A preview of the combined PDF file

Export PDF to Word/Excel/PowerPoint

You can convert PDF files into Microsoft Word/Excel/PowerPoint, Rich Text Format, or image files.

Adobe PDF Add-in performs OCR on PDF files that contain images, vector art, hidden text, or a combination of these elements. For example, the Add-in performs OCR on PDF files created from scanned documents. The Add-in also performs OCR on the text that it can't interpret because the text was encoded incorrectly in the source application.

Note: OCR is the conversion of images of text (scanned text) into editable characters so that you can search, correct, and copy the text.

 

Click here to learn more about file types you can export from PDF

The Add-in lets you export to the following file types from PDF:

Export PDF to Supported filename extensions
Microsoft Word .doc, .docx
Microsoft Excel .xlsx
Microsoft PowerPoint .pptx
Rich Text Format .rtf
Image .jpg, .tiff, .png

Steps to export PDF:

  1. From within your OneDrive or SharePoint file explorer, right-click the PDF that you want to export and choose Actions > Export PDF by Adobe.

    Export a PDF to another format
  2. You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password. 

  3. The Export PDF page is displayed. Do the following:

    1. Select the desired file format from the Convert To drop-down list.
    2. Select the language of the document you're exporting from the Document Language drop-down list.
    Select file format and document language
  4. In the upper-right corner, click the Convert to [selected format] button.

    (For example, in the screenshot above, the button's name is displayed as Convert to Word.)

  5. The selected PDF file is exported to the desired format with the same name and saved back to your OneDrive or SharePoint document library.

    Download or preview the exported file

    To download the file to your machine, click Download. To preview the exported Microsoft Office format file, click Open Microsoft Preview 365.

Organize a PDF

You can manipulate existing PDF documents by deleting, reordering, or rotating its pages.

Steps to organize pages in a PDF:

  1. From within your OneDrive or SharePoint file explorer, right-click the PDF that you want to organize and choose Actions > Organize Pages by Adobe.

    Organize pages in a PDF
  2. You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password. 

    The Organize Pages page is displayed. It shows the page thumbnails of the selected PDF.

    Page thumbnails
    Page-specific commands are displayed when you mouse over a page thumbnail.
  3. To delete a single page, do the following:

    • Mouse over the page thumbnail and then click the Delete button displayed in the page thumbnail view.

    To delete multiple pages, do the following:

    • Using the Enter Pages filter in the toolbar, specify the page range on which you want to apply the rotation. You can choose Even PagesOdd PagesLandscape PagesPortrait Pages, or Select All.
    • Click the Delete button displayed in the toolbar.
  4. To rotate a single page, do the following:

    • Mouse over the page thumbnail and then click the Rotate Left or Rotate Right buttons displayed in the page thumbnail view.

    To rotate multiple pages, do the following:

    • Using the Enter Pages filter in the toolbar, specify the page range on which you want to apply the rotation. You can choose Even PagesOdd PagesLandscape PagesPortrait Pages, or Select All.
    • Click the Rotate Left or Rotate Right buttons displayed in the toolbar.
  5. To reorder the pages, drag the page thumbnail to the new location. The pages are renumbered.

  6. Click Save. To save the changes in the existing file, click Save in the Save As dialog box. Otherwise, change the filename in the Save As dialog box and then click Save.

    The file is saved back to your OneDrive or SharePoint document library.

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