Using Adobe Document Cloud for SharePoint and OneDrive

Adobe Document Cloud for SharePoint and OneDrive is an integrated bundle of PDF services that allows you to do the following:

Open and view PDFs online with Adobe’s high-quality web-based PDF previewer.
Create Adobe PDFs that preserve fonts, formatting, and layouts.
Manipulate existing PDF documents by deleting, reordering, or rotating pages in a PDF.
Combine multiple Microsoft files and PDFs into a single PDF that you can use for archiving or distribution.
Convert PDFs into editable Microsoft Word, Excel, PowerPoint, or RTF files from your mobile device or online while preserving fonts, formatting, and layouts.
Add comments to PDF files with sticky notes, highlights, and a freehand drawing tool to write notes for yourself as you view the PDF files.

The Adobe Document Cloud PDF handler is supported on all modern browsers like Internet Explorer 11, Microsoft Edge, Chrome, Firefox, and Safari.

Note: If you're using Internet Explorer 11 or Microsoft Edge, see Browser configuration for IE and Edge.

Open and view PDFs online with Adobe's high-quality web-based PDF previewer. To open a PDF, click the file.

The PDF is displayed in Adobe Document Cloud preview. From the top menu, you can add annotations, search for words, download PDF, and edit PDF to organize pages, combine files, export PDF to other formats.

A. Add annotations B. Find in document C. Download file D. Edit to organize pages, combine files, and export PDF

You can also use one of the following ways to open a PDF online in Adobe Document Cloud preview.

From the menu bar

From within your OneDrive or SharePoint file explorer, select a PDF.
From the top menu, choose Open > Open in Adobe Document Cloud.

From the right-click context menu

Right-click a PDF, and choose Open > Open in Adobe Document Cloud.

From SharePoint or One Drive preview

In the preview page, choose Open > Open in Document Cloud.

You can convert Microsoft Office documents into high-quality Adobe PDFs that preserve fonts, formatting, and layouts.

Click here to learn more about file types you can convert to PDF

The Add-in lets you convert from the following popular file types to PDF:

Convert to PDF from	Supported filename extensions
Microsoft Word	.doc, .docx
Microsoft Excel	.xls, .xlsx
Microsoft PowerPoint	.ppt, .pptx
Image file formats	.bmp, .gif, .jpeg, .jpg, .png, .tif, .tiff
Rich Text Format	.rtf
Text file	.txt
Adobe Illustrator	.ai
Adobe InDesign	.indd
Adobe Photoshop	.psd
Fill & Sign Form Format	.form

Steps to convert a file to PDF:

From within your OneDrive or SharePoint file explorer, do one of the following:

Right-click the file that you want to convert to PDF, and choose Actions > Create PDF by Adobe.
From the top menu, select Actions > Create PDF by Adobe.

You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password.

The file is converted to PDF and saved back to your OneDrive or SharePoint document library. Also, a preview of the file is displayed.

You can combine up to twelve files into a single PDF. Combine Files supports multiple file types, in addition to PDF files.

Бележка:

You cannot combine PDF files that are secure, password protected, 3D, or part of a PDF Portfolio.

Click here to learn more about the file types that you can combine into a PDF

In addition to PDFs, the Add-in lets you combine the following popular file types into a PDF:

Convert to PDF from	Supported filename extensions
Microsoft Word	.doc, .docx
Microsoft Excel	.xls, .xlsx
Microsoft PowerPoint	.ppt, .pptx
Image file formats	.bmp, .gif, .jpeg, .jpg, .png, .tif, .tiff
Rich Text Format	.rtf
Text file	.txt
Adobe Illustrator	.ai
Adobe InDesign	.indd
Adobe Photoshop	.psd
Fill & Sign Form Format	.form

Steps to combine files into a PDF:

From within your OneDrive or SharePoint file explorer, do one of the following:

Select the files that you want to combine, right-click, and choose Combine Files by Adobe.
From the top menu, select Combine Files by Adobe.

From the Document Cloud preview window, choose Edit > Combine Files.

You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password.

A preview of the files is displayed. To add more files, click Add Files. To delete the files, select the file and click the delete icon. Enter the new file name and click Combine.

(Optional) If a file has multiple pages, it's shown as a stack. Hover over the file and click the arrow button to expand it. Use drag-and-drop to change the page order in which you want it to appear in the combined PDF.

The files are combined into a PDF and saved back to your OneDrive or SharePoint document library. Also, a preview of the file is displayed.

You can convert PDF files into Microsoft Word/Excel/PowerPoint, Rich Text Format, or image files.

Adobe PDF Add-in performs OCR on PDF files that contain images, vector art, hidden text, or a combination of these elements. For example, the Add-in performs OCR on PDF files created from scanned documents. The Add-in also performs OCR on the text that it can't interpret because the text was encoded incorrectly in the source application.

Бележка:

OCR is the conversion of images of text (scanned text) into editable characters so that you can search, correct, and copy the text.

Click here to learn more about file types you can export from PDF

The Add-in lets you export to the following file types from PDF:

Export PDF to	Supported filename extensions
Microsoft Word	.doc, .docx
Microsoft Excel	.xlsx
Microsoft PowerPoint	.pptx
Rich Text Format	.rtf
Image	.jpg, .tiff, .png

Steps to export PDF:

From within your OneDrive or SharePoint file explorer, do one of the following:

Right-click the PDF that you want to export and choose Actions > Export PDF by Adobe.
Select the PDF that you want to export, and from the top menu, choose Actions > Export PDF by Adobe.

Open the PDF. From the Document Cloud preview window, select Edit > Export PDF in the toolbar.

You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password.

The Export PDF page is displayed. Do the following:

Select the desired file format from the Export To drop-down list.
Select the language of the document you're exporting from the Document Language drop-down list.

Select file format and document language

Click Export to [selected format] button.

(For example, in the screenshot in step 3 above, the button's name is displayed as Export to docx.)

The selected PDF file is exported to the desired format with the same name and is opened for preview. The exported document is automatically saved to your OneDrive or SharePoint document library.

Бележка:

The folder location of the saved file opens when you export the PDF file to file types like .rtf, .jpeg, .jpg, .png, and, .tiff.

You can manipulate existing PDF documents by deleting, reordering, or rotating its pages.

Steps to organize pages in a PDF:

From within your OneDrive or SharePoint file explorer, do one of the following:

Right-click the PDF that you want to organize, and choose Actions > Organize Pages by Adobe.
Select the PDF that you want to export, and from the top menu, choose Actions > Organize Pages by Adobe.

Open the PDF. From the Document Cloud preview window, select Edit > Organize Pages in the toolbar.

Organize pages from the Edit menu in the toolbar

You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password.

The Organize Pages page is displayed. It shows the page thumbnails of the selected PDF.

Page-specific commands are displayed when you mouse over a page thumbnail.

To delete pages, do the following:

To delete a single page, hover the mouse on the page thumbnail and then click the delete icon displayed in the page thumbnail view.
To delete multiple pages, select the pages you want to delete, and click the delete icon displayed in the toolbar.

To rotate pages, do the following:

To rotate a single page, mouse over the page thumbnail and then click the Rotate Left or Rotate Right icons displayed in the page thumbnail view.
To rotate multiple pages, select the pages and click the Rotate Left or Rotate Right icons displayed in the toolbar.

To reorder the pages, drag the page thumbnail to the new location. The pages are renumbered.

To save the changes in the existing file, click Organize. To save the changes in a new file, enter the file name, and click Organize. The file is saved back to your OneDrive or SharePoint document library.

Use the Document Cloud commenting features to write notes to yourself as you view or read documents. You can add comments to your PDF files with sticky notes, highlights, and drawing tool. All your comments on the PDF appear on the right pane. To add comments, do the following:

Бележка:

When two users view the same PDF simultaneously, adding comments to a PDF will prompt the other user to refresh the page to get the latest version of the PDF.
You cannot add comments or edit PDF files that are secure, protected, or read-only. The commenting and edit buttons are hidden for such files.
You cannot add comments to PDF files from mobile devices using browsers.

Open the PDF in Document Cloud preview.

In the toolbar, click to select the desired annotation tool and click where you want to place the note. The following comment types are available for use:

Sticky Note: Select and click where you want to place the note.
Highlight Text: Choose to highlight the text in the PDF.
Drawing Tool: Select the drawing tool and mark the PDF.