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Generate Word Document output

  1. RoboHelp User Guide
  2. Introduction
    1. What's New in Adobe RoboHelp?
    2. What's new in RoboHelp (2020 Release) Update 8
    3. What's new in RoboHelp (2020 Release) Update 7
    4. What's new in RoboHelp (2020 Release) Update 6
    5. What's new in RoboHelp (2020 Release) Update 5
    6. What's new in RoboHelp (2020 Release) Update 4
    7. RoboHelp system requirements
    8. RoboHelp FAQs
    9. Download and install your Adobe app
    10. Download and install RoboHelp on macOS
    11. Get to know the RoboHelp workspace
    12. Fixed issues in RoboHelp
  3. Projects
    1. Plan your RoboHelp project
    2. Create a project
    3. Work with topics and folders
    4. Generate reports
    5. Work with context-sensitive help
    6. Manage References
    7. Set preferences in RoboHelp
  4. Collaborate with authors
    1. Collaborate using Git
    2. Collaborate using SharePoint Online
    3. Collaborate using Azure DevOps (Team Foundation Server)
  5. Editing and formatting
    1. Format your content
    2. Create and manage cross-references
    3. Create and manage links
    4. Single-source with snippets
    5. Work with images and multimedia
    6. Create and use variables for easy updates
    7. Work with Variable Sets
    8. Use Find and Replace
    9. Auto save your content
    10. Side-by-side editing in Split View
    11. Use the Spell Check feature
    12. Create and Edit Bookmarks
    13. Insert and update fields
    14. Switch between multiple views
    15. Autonumbering in CSS
  6. Import and linking
    1. Import Markdown files into a project
    2. Import Word documents into a project
    3. Import FrameMaker documents into a project
  7. TOCs, indexes, and glossaries
    1. Create and manage a Table of Contents
    2. Create and manage an index
    3. Create and manage a glossary
    4. Create and manage browse sequences
    5. Work with See Also and Related Topics
  8. Conditional content
    1. What is conditional content
    2. Create and apply condition tags
    3. Configure output presets for conditional content
    4. Optimize and manage conditional content
  9. Microcontent
    1. Microcontent
  10. Review and Collaboration
    1. Review and Collaboration
  11. Translation
    1. Translating content to multiple languages
    2. Configure a translation framework for a service provider
  12. Skins and master pages
    1. Work with skins
    2. Work with master pages
    3. Work with labels
    4. Customize PDFs
    5. Introduction to Frameless Skin Editor
  13. Generating output
    1. Generate output
    2. Generate Frameless output
    3. Generate Knowledge Base output
    4. Generate PDF output
    5. Generate Responsive HTML5 output
    6. Generate Word Document output
    7. Generate Content Only output
    8. Generate eBook output
    9. Generate Microsoft HTML Help output
    10. Generate Mobile App output
  14. Publish output
    1. Publish to a RoboHelp Server
    2. Publish to an FTP server, a Secure FTP server, or a File System
    3. Publish to SharePoint Online
    4. Publish to Zendesk Help Center
    5. Publish to Salesforce Knowledge Base
    6. Publish to ServiceNow Knowledge Base
    7. Publish to Zoho Knowledge Base
    8. Publish to Adobe Experience Manager
  15. Appendix
    1. Adobe RoboHelp Scripting Reference
    2. RoboHelp keyboard shortcuts

Learn how to generate Word Document output in RoboHelp.

What is Word Document output

The Word Document output describes specifics of exporting a generated RoboHelp project to the DOCX format.

Bemærk:

Adobe RoboHelp does not require Microsoft Word installed on your machine to generate Word Document output.

Configure a Word Document preset

The first step in generating the Word Document output of a RoboHelp project is to create an output preset and then configure the various settings of the output preset. You can use the following parameters to configure a Word Document preset:

General

Use the following options to specify basic output settings, such as title, output path, language of UI strings, and more.

Output Path Specify a location for the output. To select a location, click  . 

Ensure that the output path is NOT located inside the project folder. If the output path is inside the project folder, the output generation fails. Also, the folder you select should NOT have any content that you need. RoboHelp deletes the contents of the folder before generating the output.

Save output path as relative to project: If enabled and you browse to the output path., the path to the output will now be a relative instead of absolute.

Word File Specify the name of the output file to be generated. 

Language Use the drop-down list to specify a language for the titles of Index, Glossary, and Table of Contents in your output. Specify this setting if you want to change the language specified in project settings.

Post Generation Script To run your custom script after output generation, select the script .js file from the drop-down list. The .js files displayed in the list are from the Scripting folder of your RoboHelp app data.

Content

Use the following options to specify content-related output settings, such as the settings for Table of Contents, referenced topics, condition expression, variable set, and including expanding and drop-down text.

Table Of Contents Use the drop-down list to select a Table of Contents to be included in the output. This drop-down list displays the Tables of Contents available in your project. The first Table of Contents in this drop-down list is selected by default.

The set of files and their references present in the selected Table of Contents appear in the generated output.

Include All Referenced Topics Includes topics that are not part of the Table of Contents but are referenced from topics in the Table of Contents. Deselect this option to exclude the referenced topics in your Word Document output.

Condition Expression Use the drop-down list to specify the condition expression for your output. This setting allows you to easily include or exclude content depending on the desired type of output or user base. Click  to edit the selected condition expression. You can also select None in the drop-down list to not specify any condition expression.

Variable Set Use the drop-down list to specify the variable set to use in this output. In the drop-down list, you can select <Default Variable Set> to use the project's default variable set. Variable sets allow you to implement output-specific use of variables. For example, you can have different variable sets for generating output for customers and internal users.

Include Expanding Text Select this option to include Expanding Text in your Word Document output; otherwise, only the Expanding Title goes into the output. However, the Expanding Text will be shown in the expanded form in the generated PDF.

Include Drop-down Text Select this option to include Drop-down Text in your Word Document output; otherwise, only the Drop-down Title goes into the output. However, the Drop-down text will be displayed in the generated PDF.

Metadata

The metadata options such as title, author, subject, and keywords selected during the TOC creation get embedded in the final Word output.

Title Specify the title for the generated output.

You can use variables in the title. To do so, press Ctrl + 1 and select a variable from the drop-down list, and then press Enter. Note that if you have provided a variable set in the Content tab > Variable Set field, during output generation, the value of the selected variable is picked from the variable set.

Author Specify the name of the author of the topic.

Subject Specify the description of the topic.

Keywords Specify a list of keywords relevant to your topic. This is useful for narrowing searches.

Layout

Use the following options to configure the appearance of your output.

Master Page Use the drop-down list to select the master page for the output. If the master page is selected, the style definitions are determined by the CSS (Cascading Style Sheets) of the master page and are reflected in the style-mapping. If set to None, then the CSS styles are taken from CSS files used in the TOC topics.

Start each topic on a new page Select this option to start each topic on a new page in a Word Document. If this option is not selected, then page break occurs after the chapters specified in the TOC.

Word

With the style-mapping feature included in the Word Document output, users can map the format available in the selected Word Document or template.

Word template Specify the particular Word Document or template to map any RoboHelp style to Word style. To do this, click the  icon, select your Word Document or template.

Style Mapping By default, RoboHelp uses the styles specified in the selected word template. This section lists the in-built Character Styles, Paragraph Styles, and Table styles from the CSS files (used in the TOC Topics or in selected Master Page) on the left, and the map-to styles from the word template on the right. You have the option to either

  1. Use RoboHelp styles in the output Word Document.
  2. Discard RoboHelp styles and use default Word styles, or
  3. Map to any Word style from the template selected for mapping.

If you do not select any word template, only two options are displayed under Word Output - Use RoboHelp style and Discard style.

Bemærk:

If you select a Word Document or template, the header and footer settings from the chosen template are applied in your output. 

Preview The preview section shows the preview of both the styles, allowing the content to be viewed in advance.

Table style mapping

When generating a Microsoft Word output, it is important that the various paragraph, character, and table styles are mapped correctly.

You can map RoboHelp table styles when generating an output in Microsoft Word.

You can control the table styles when generating Word output. In the Table tab of the style mapping dialog, you can view the list of RoboHelp tables and the list of tables from the Word templates to map to. For every table style in RoboHelp you can choose to keep RoboHelp style, use default table style of Word or map to any Word table style.

You can also see a preview of the RoboHelp table.

Publish

You can publish your output to FTP, SFTP, or File System. To be able to publish your output, first configure a publish profile for the appropriate server type. For more information, see Configure a publish profile for FTP, SFTP, or File System.

After you save the publish profile, RoboHelp displays the profile in the Publish tab. To publish your output, select the appropriate publish profiles and click .

By default, only modified files are published using the chosen publish profiles since the last publish.

To publish all files, select Republish All and click . To view the publish log, in the Output Presets panel, against the appropriate output preset, choose  > View Publish Log.

Generate Word output

  1. In the authoring window of your project, click the Quick Generate icon  in the upper-right corner of the standard toolbar.

  2. Select a Word output preset in the Quick Generate dialog box.

  3. To configure the settings, do one of the following:

    • Click the Edit Settings icon  in the Quick Generate dialog box.
    • Click the Output tab at the left side of the Standard toolbar.

    The Output view opens.

  4. In the Output toolbar, click Output Presets. In the Output Presets panel, do one of the following:

    • Double-click the desired Word output preset.
    • Click the  icon next to the desired output preset and select Edit.
  5. See Configure a Word output preset to configure the output settings.

  6. To save your settings, click the Save icon  in the upper-left corner of the standard toolbar in the Output view.

  7. Click the Generate Preset icon  in the Output Presets panel. 

    You can then view a progress bar next to the selected output preset in the Output Presets panel. Once the output generation is complete, a Success dialog box is visible at the lower-right corner of the screen. 

    After the output generation is complete, click  in the Output Presets panel to view the output.

    Bemærk:

    Alternatively, you can generate the output in the authoring window. Click Quick Generate  on the toolbar, select the desired output preset, and click Generate.

    You can then view a progress bar in the Quick Generate dialog box. After the output generation is complete, click  next to the output preset to view the output. In case the output generation failed, click  next to the selected output preset to view the error log.

Headers and footers in the Word output preset

A header and footer contains prominent information that appears at the top and bottom margin of every page in a document. With the Word preset output in RoboHelp, you can generate a Word document which can be viewed using any program that can read a .DOCX file.

Further, you can now optimise the Word output, by using the header and footer settings available as part of RoboHelp 2020.

The Master pages section, which is a part of settings for a Word output preset allows you to add headers and footers, to apply descriptive information to various sections of your document.

You can add separate headers and footers in a Word document. Like PDF outputs, you can specify the even and odd pages in the Word output.

With this change, the CSS files from the master pages are applied to the Word output.

Add header and footer in Word
Add header and footer in Word

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