User Guide Cancel

Generate text overview

Last updated on 4 Nov 2025

Captivate User Guide
Get to know Captivate
1. What's new in Adobe Captivate
2. Adobe Captivate System Requirements
3. Download Adobe Captivate
4. Frequently Asked Questions
Adobe Captivate releases
1. Adobe Captivate 13
  1. Adobe Captivate (13.0) release notes
2. Adobe Captivate 12
Project setup
1. Slide navigator
2. Project dimensions
3. Set preferences
4. Themes
5. Configure URL access for Adobe Captivate features
Import from PowerPoint
1. Import PowerPoint presentations into Captivate
2. Work with text on imported slides
3. Work with shapes on imported slides
4. Add media to imported slides
5. Add interactions and animations to imported slides
Generative AI in Captivate
1. Generative AI overview
2. Generate text
3. Generate images
4. Generate avatar
5. Generate transcripts
Add and edit text
1. Add text to a project
2. Add Adobe fonts to a project
3. Add quotes
Add and edit images
1. Add images to a project
2. Edit the background image on a slide
3. Add SVGs to a project
Add and edit media
1. Add videos to a project
2. Add and edit audio
3. Add audio for widget interactions
4. Add closed captions
5. Add web objects to a project
Interactive components
1. Add a button
2. Add an input field
3. Add a radio button group
4. Add a dropdown
5. Add a checkbox
6. Variables in Adobe Captivate
Create quizzes
1. Add a Multiple-choice question
2. Add a True or false question
3. Add a Match the column question
4. Add a Short answer question
5. Add a Sequence question
6. Add question pools and random question slides
7. Import questions as CSV
Add widgets
1. Add a Card
2. Add Tabs
3. Add a Certificate
4. Add a Carousel
5. Add a Hotspot
6. Add Drag-and-Drop
7. Add a Timeline
8. Add Click to Reveal
9. Add an Accordion
Interactions and animations
1. Add interactions to a project
2. Create interactive video with overlay
3. Create a slide-level interaction
4. Create an object-level interaction
5. Add animations to a project
6. States in Adobe Captivate
Enhance your e-learning project
1. Add padding to content blocks and components
2. Add a header to a project
3. Add a footer to a project
4. Create a long scroll project
5. Add a conversation slide
6. Add characters to your Adobe Captivate project
7. Assets in Captivate
Simulation projects
1. Simulation overview and setup
2. Demo mode
3. Training mode
4. Assessment mode
5. Full-motion recording
Timeline and TOC
1. Timeline panel in Adobe Captivate
2. Table of Contents in Adobe Captivate
Review and collaborate
1. Share for review
2. Create and manage reviews
3. Add review comments and collaborate
4. FAQs and Troubleshooting guide for sharing projects for review
Preview and publish
1. Preview your project
2. Publish your project
Accessibility
1. Create accessible eLearning content in Adobe Captivate
2. Make a slide accessible
3. Make slide objects accessible
4. Make an interactive component accessible
5. Make a widget accessible
6. Make a quiz accessible
7. TOC and Playbar accessibility
Design options in Adobe Captivate
1. What are design options?
2. Parts of a design option
3. Create custom design options
4. Modify a custom design option
5. Export a custom design option
6. Import a custom design option
Additional resources
1. Top How-tos in Captivate
2. Captivate Classic vs Adobe Captivate
3. Upgrade older Captivate projects to the latest version
4. Create and deploy Captivate packages in Admin Console

Learn how to use Adobe Captivate's Generate text feature to create and refine slide content using AI. Streamline your eLearning authoring process with built-in text generation prompts.

Introduction

Creating effective eLearning slides often requires significant time and editing. Adobe Captivate’s Generate text feature makes this easier with built-in generative AI that helps you draft, refine, and adapt content directly within your project. Instead of relying on external tools or rewriting SME input manually, you can quickly create polished text that streamlines the entire content creation process.

Key features and benefits

Generate text content from simple prompts: Generate slide text using custom or ready-made prompts for instructions or ideas.
Rephrase for clarity and engagement: Transform complex language into learner-friendly content.
Improve readability for diverse audiences: Simplify jargon and technical terms for better understanding.
Auto-correct grammar and structure: Ensure professional-quality training materials.
Restructure content into scannable formats: Convert dense paragraphs into bullet points or lists.
Adapt tone for different learner groups: Customize messaging for various roles, skill levels, or regions.
Translate eLearning content: Support multilingual training programs with AI-generated translations.

Real-world use cases

These real-world use cases show how the Generate text feature in Adobe Captivate helps organizations across industries simplify complex information, localize content, and adapt training materials for diverse learners.

E-Learning scenarios and prompt usage examples
Use-case	Challenge	How Generate text helps	Example output
Pharmaceutical Training	A pharma company must simplify complex FDA rules for sales reps with different educational backgrounds. Legal text is hard to read and intimidating.	Simplifies regulatory language into everyday terms while focusing on key actions.	Original: “Per 21 CFR 312.32(c), sponsors must ensure that investigators are qualified…” Prompt: “Simplify this FDA rule for sales reps.” Result: “Before working with any doctor, review their credentials to ensure they’re qualified to test our medications safely.”
Hospital Nursing Training	A hospital must train nurses on new medical equipment, but the official manuals are written for engineers. Nurses require patient-focused, practical instructions.	Converts technical specifications into nurse-friendly training highlighting safety, patient care, and troubleshooting.	Original: “Device setup requires calibration using the internal diagnostic console. Ensure torque output remains within 15–18 Nm during initialization.” Prompt: “Turn this equipment manual into nursing training content. Focus on patient safety, common problems, and when to call for help.” Result: “Before using the device, ensure it runs its startup check. If the screen shows any warnings, stop and call a technician—do not attempt repairs. Always confirm that the device is safe for patient use before beginning a procedure.”
University Engineering Courses	Engineering faculty members must present the same technical concept to students with very different levels of math knowledge. A single version is either too complex or too simple.	Creates tiered versions of content for advanced, intermediate, and beginner, so that all students can follow along at their level.	Original: “The Laplace transform of a function f(t) is defined as F(s) = ∫₀∞ e^(-st)f(t)dt, which simplifies solving linear differential equations.” Prompt (Advanced): “Provide full technical detail with math proofs.” Result (Advanced): “The Laplace transform converts differential equations into algebraic equations, simplifying their solution. Proof involves integration by parts and properties of exponential decay.” Prompt (Intermediate): “Simplify these calculus concepts for students who haven’t finished advanced math.” Result (Intermediate): “The Laplace transform is a shortcut for solving equations with rates of change. Instead of solving step by step, we change the equation into a simpler form, solve it, and then translate it back.” Prompt (Beginner): “Explain this engineering principle using everyday examples, avoiding complex equations.” Result (Beginner): “Think of the Laplace transform like translating a problem into another language where it’s easier to solve. Once solved, we translate it back into the original form to understand the real-world answer.”
Workplace Ergonomics	Making workplace safety guidelines accessible and actionable for all employees	Refines and adapts slide text for clarity and relevance	Prompt: “Rewrite this slide for an office-based environment, focusing on practical ergonomics tips.” Result: “Office-based environment: There will be no need to move around working at heights repeatedly. More time should be spent on each ergonomic or workspace setup.”

Before you start

Enable Generate text in Generative AI preferences.
Ensure you have an active internet connection.
Ensure there are sufficient generative credits.

Generate text using prompts

With the usage of text prompts, you can produce professional, consistent, and accessible eLearning content faster, helping you focus more on learner experience than on text editing. Refer to the article on how to write prompts for text generation in Captivate for more details.

Here is an example of a course on Workplace ergonomics, and how you can enhance the slide text using AI-powered text generation:

Select a text object (title, subtitle, body text) on any slide.
You have two ways to access the Generate text feature:
- Navigate to the top menu and select Generative AI > Generate text.
Access the Generate text feature through the Generative AI dropdown menu in the top navigation bar.
- The Generate text option is also available from the Visual Properties panel when a text object is selected.
Alternative access to Generate text through the Visual Properties panel when a text object is selected.
Use any of the seven quick prompts to apply common refinements instantly, or enter a custom prompt to provide specific context and generate more targeted and refined results.

Seven quick prompt options and custom prompt field for generating targeted text content.
Select Refer text to use the generated output as a starting point for more improvements. This creates a feedback loop, letting you build on previous generations. Keep working until you get the result you want.

Refer text option allows using generated content as a foundation for further refinement.
Select Replace to replace the original text in the text box with the AI-generated content, or copy it to the clipboard and insert it into another text box.

Select the Replace text option to add the generated text to the slide.

The previous content in the text box has been replaced with AI-generated text that is easy to understand and focused on providing informative material for new employees' onboarding.

AI-generated text replaces the placeholder with detailed onboarding guidance on ergonomics, stress management, and safety.