Control appearance of topics in Search in WebHelp output

Last updated on 10 February 2022 | Also applies to RoboHelp Office

Robohelp

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Issue

Version X3

Version 2002

Versions 7, 2000, and 9.x

Solution

Version X3

Make a new build tag named "tag1"
1. Click the "Project" tab in RoboHTML
2. Right-click on the "Conditional Build Tags" folder
3. Select NEW CONDITIONAL BUILDTAG
4. Enter tag1 in the Conditional Build Tag field
5. Click OK
Make a new build tag named "tag2"
1. Click the Project tab in RoboHTML
2. Right-click on the Conditional Build Tags folder
3. Select NEW CONDITIONAL BUILDTAG
4. Enter tag2 in the Conditional Build Tag field
5. Click OK
Add tag1 to each topic that is to be excluded from the search
1. Click the Topics tab in RoboHTML
2. Select the topics not to be included from the search (to select multiple topics, hold down the Control key)
3. Click Edit
4. Select Properties
5. Select the Advanced tab
6. Check the box next to "tag1"
7. Click OK
Add tag2 to each topic that is to be included in the search
1. Click the Topics tab in RoboHTML
2. Select the topics to be included in the search (to select multiple topics, hold down the Control key)
3. Click Edit
4. Select Properties
5. Select the Advanced tab
6. Check the box next to "tag2"
7. Click OK
Click File
Generate Primary Layout (This should be set to WebHelp)
Define the Conditional Build Expression to exclude topics that are not wanted in the search
1. Click the Define button
  
  This will bring up the Define Conditional Build Tag Expression dialog
2. Click the Advanced button
3. Click the Not button
4. Select 'TAG1' from the drop-down list of Available Conditional Build Tags
5. Click the Add Tag button
6. Click OK
7. Select your WebHelp Options, and then click Finish
Open Windows Explorer
Browse to your WebHelp output folder
Copy the following files from the WebHelp directory subfolders to another location for safe-keeping
1. In the whdata and whxdata folder within your WebHelp folder:
  
  whftdata0.htm
  
  whfwdata0.htm
  
  whftdata0.xml
  
  whfwdata0.xml
  
  Note:
  
  These files are used for the JavaApplet and DHTML versions of WebHelp
2. In the whgdata folder within your WebHelp folder:
  
  whlstf0.htm
  
  Note:
  
  This file is used for the 508 compliant and Pure HTML versions of WebHelp
In RoboHTML, click File
Select Generate Primary Layout
Remove the Build Expression
1. Click the Define button
  This will bring up the Define Conditional Build Tag Expression dialog
2. Click the Advanced button (If greyed out, skip this step)
3. Click the Clear button
4. Click OK
5. Select your WebHelp Options, and then click Finish
In Windows Explorer, copy the following files into the correct folders in the WebHelp directory
1. In the whdata and whxdata folder within your WebHelp folder:
  
  whftdata0.htm
  
  whfwdata0.htm
  
  whftdata0.xml
  
  whfwdata0.xml
2. In the whgdata folder within your WebHelp folder:
  
  whlstf0.htm
Run the WebHelp system. Only those topics included with tag 2 will be included in the search

Version 2002

Make a new build tag named "tag1"
1. Click the Project tab in RoboHTML
2. Right-click on the Build Tags folder
3. Select New Buildtag
4. Enter tag1 in the Build Tag field
5. Click Ok
Make a new build tag named "tag2"
1. Click the Project tab in RoboHTML
2. Right-click on the Build Tags folder
3. Select New Buildtag
4. Enter tag2 in the Build Tag field
5. Click OK
Add tag1 to each topic that is to be excluded from the search
1. Click the Topics tab in RoboHTML
2. Select the topics not to be included from the search (to select multiple
  
  topics, hold down the Control key)
3. Click Edit
4. Select Properties
5. Select the Advanced tab
6. Check the box next to "tag1"
7. Click OK
Add tag2 to each topic that is to be included in the search
1. Click the Topics tab in RoboHTML
2. Select the topics to be included in the search (to select multiple topics,
  
  hold down the Control key
3. Click Edit
4. Select Properties
5. Select the Advanced tab
6. Check the box next to "tag2"
7. Click OK
Click File
Select Generate
Choose Webhelp
Define the Build Expression to exclude topics that are not wanted in the search
1. Click the Define button
  
  This will bring up the Define Build Tag Expression dialog
2. Click the Not button
3. Select TAG1 from the drop-down list of Build Tags
4. Click the Add Tag button
5. Click OK
6. Select your WebHelp Options, and then click Finish
Open Windows Explorer
Browse to your WebHelp output folder
Copy the following files from the WebHelp directory subfolders to another location for safe-keeping
1. In the whdata folder within your WebHelp folder:
  
  whftdata0.htm
  
  whftdata0.xml
  
  whfwdata0.htm
  
  whfwdata0.xml
  
  Note:
  
  These files are used for the JavaApplet and DHML versions of WebHelp
2. In the whgdata folder within your WebHelp folder:
  
  whlstf0.htm
  
  Note:
  
  This file is used for the 508 compliant and Pure HTML versions of WebHelp
In RoboHTML, click File
Select Generate
Choose Webhelp3
Remove the Build Expression
1. Click the Define button
2. Click the Clear button
3. Click Ok
4. Select your WebHelp Options, and then click Finish
In Windows Explorer, copy the following files into the correct folders in the WebHelp directory
1. In the whdata folder within your WebHelp folder:
  
  whftdata0.htm
  
  whftdata0.xml
  
  whfwdata0.htm
  
  whfwdata0.xml
  
  Note:
  
  These files are used for the JavaApplet and DHML versions of WebHelp
2. In the whgdata folder within your WebHelp folder:
  
  whlstf0.htm
  
  Note:
  
  This file is used for the 508 compliant and Pure HTML versions of WebHelp
Run the WebHelp system. Only those topics included with tag 2 will be included in the search

Versions 7, 2000, 9.x

The .hhs file controls the Full Text Search for the Java Applet version, always used by Netscape and used by IE if the Java Applet option is selected when generating WebHelp. Ftsbody.htm controls the DHTML search components the same way the .hhs controls the java version.

Make a new build tag named "tag1"
1. Click the Project tab in RoboHTML
2. Right-click on the Build Tags folder
3. Select New Buildtag
4. Enter tag1 in the Build Tag fiel
5. Click Ok
Make a new build tag named "tag2"
1. Click the Project tab in RoboHTML
2. Right-click on the Build Tags folder
3. Select New Buildtag
4. Enter tag2 in the Build Tag field
5. Click Ok
Add tag1 to each topic that is to be excluded from the search
1. Click the Topics tab in RoboHTML
2. Select the topics not to be included from the search (to select multiple topics, hold down the Control key)
3. Click Edit
4. Select Properties
5. Select the Advanced tab
6. Check the box next to "tag1"
7. Click Ok
Add tag2 to each topic that is to be included in the search
1. Click the Topics tab in RoboHTML
2. Select the topics to be included in the search (to select multiple topics, hold down the Control key)
3. Click Edit
4. Select Properties
5. Select the Advanced tab
6. Check the box next to "tag2"
7. Click Ok
Click File
Select Generate
Choose Webhelp3
Define the Build Expression as TAG2
1. Click the Define button
2. Select TAG2 from the drop-down list of Build Tags
3. Click Add Tag
4. Click Ok
5. Select your WebHelp Options, and then click Finish
Open Windows Explorer
Browse to your WebHelp output folder
Copy the .hhs and the hhs.zip and ftsbody.htm files from the WebHelp directory to another location for safe-keeping
In RoboHTML, click File
Select Generate
Choose Webhelp3
Remove the Build Expression
1. Click the Define button
2. Click the Clear button
3. Click Ok
4. Select your WebHelp Options, and then click Finish
In Windows Explorer, copy the .hhs and the hhs.zip and ftsbody.htm (which were previously saved in set 9) into the WebHelp directory
Run the WebHelp system. Only those topics included with tag 2 will be included in the search

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