Controlling which topics appear in Search in WebHelp

Search
RoboHelp User Guide

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Applies to: RoboHelp Office

Issue

Version X3

Version 2002

Versions 7, 2000, and 9.x

Solution

Version X3

  1. Make a new build tag named "tag1"
    1. Click the "Project" tab in RoboHTML
    2. Right-click on the "Conditional Build Tags" folder
    3. Select NEW CONDITIONAL BUILDTAG
    4. Enter tag1 in the Conditional Build Tag field
    5. Click "OK"
  2. Make a new build tag named "tag2"
    1. Click the "Project" tab in RoboHTML
    2. Right-click on the "Conditional Build Tags" folder
    3. Select NEW CONDITIONAL BUILDTAG
    4. Enter tag2 in the Conditional Build Tag field
    5. Click "OK"
  3. Add tag1 to each topic that is to be excluded from the search
    1. Click the Topics tab in RoboHTML
    2. Select the topics not to be included from the search (to select multiple topics, hold down the Control key)
    3. Click EDIT
    4. Select PROPERTIES
    5. Select the "Advanced" tab
    6. Check the box next to "tag1"
    7. Click "OK"
  4. Add tag2 to each topic that is to be included in the search
    1. Click the Topics tab in RoboHTML
    2. Select the topics to be included in the search (to select multiple topics, hold down the Control key)
    3. Click EDIT
    4. Select PROPERTIES
    5. Select the "Advanced" tab
    6. Check the box next to "tag2"
    7. Click "OK"
  5. Click FILE
  6. GENERATE PRIMARY LAYOUT (This should be set to WebHelp)
  7. Define the Conditional Build Expression to exclude topics that are not wanted in the search
    1. Click the 'Define' button

      This will bring up the Define Conditional Build Tag Expression dialog
    2. Click the 'Advanced' button
    3. Click the 'Not' button
    4. Select 'TAG1' from the drop-down list of Available Conditional Build Tags
    5. Click the 'ADD TAG' button
    6. Click 'OK'
    7. Select your WebHelp Options, and then click 'Finish'
  8. Open Windows Explorer
  9. Browse to your WebHelp output folder
  10. Copy the following files from the WebHelp directory subfolders to another location for safe-keeping
    1. In the whdata and whxdata folder within your WebHelp folder:



      whftdata0.htm

      whfwdata0.htm

      whftdata0.xml

      whfwdata0.xml



      Note: These files are used for the JavaApplet and DHTML versions of WebHelp
    2. In the whgdata folder within your WebHelp folder:



      whlstf0.htm



      Note: This file is used for the 508 compliant and Pure HTML versions of WebHelp
  11. In RoboHTML, click FILE
  12. Select GENERATE PRIMARY LAYOUT
  13. Remove the Build Expression
    1. Click the 'Define' button



      This will bring up the Define Conditional Build Tag Expression dialog
    2. Click the 'Advanced' button (If greyed out, skip this step)
    3. Click the 'Clear' button
    4. Click "OK"
    5. Select your WebHelp Options, and then click "FINISH"
  14. In Windows Explorer, copy the following files into the correct folders in the WebHelp directory
    1. In the whdata and whxdata folder within your WebHelp folder:



      whftdata0.htm

      whfwdata0.htm

      whftdata0.xml

      whfwdata0.xml
    2. In the whgdata folder within your WebHelp folder:



      whlstf0.htm
  15. Run the WebHelp system. Only those topics included with tag 2 will be included in the search

Version 2002

  1. Make a new build tag named "tag1"
    1. Click the "Project" tab in RoboHTML
    2. Right-click on the "Build Tags" folder
    3. Select NEW BUILDTAG
    4. Enter tag1 in the Build Tag field
    5. Click "OK."
  2. Make a new build tag named "tag2"
    1. Click the "Project" tab in RoboHTML
    2. Right-click on the "Build Tags" folder
    3. Select NEW BUILDTAG
    4. Enter tag2 in the Build Tag field
    5. Click "OK."
  3. Add tag1 to each topic that is to be excluded from the search
    1. Click the Topics tab in RoboHTML
    2. Select the topics not to be included from the search (to select multiple

      topics, hold down the Control key)
    3. Click EDIT
    4. Select PROPERTIES
    5. Select the "Advanced" tab
    6. Check the box next to "tag1"
    7. Click "OK."
  4. Add tag2 to each topic that is to be included in the search
    1. Click the Topics tab in RoboHTML
    2. Select the topics to be included in the search (to select multiple topics,

      hold down the Control key
    3. Click EDIT
    4. Select PROPERTIES
    5. Select the "Advanced" tab
    6. Check the box next to "tag2"
    7. Click "OK"
  5. Click FILE
  6. Select GENERATE
  7. Choose WEBHELP
  8. Define the Build Expression to exclude topics that are not wanted in the search
    1. Click the 'Define' button

      This will bring up the Define Build Tag Expression dialog
    2. Click the 'Not' button
    3. Select 'TAG1' from the drop-down list of Build Tags
    4. Click the 'ADD TAG' button
    5. Click 'OK'
    6. Select your WebHelp Options, and then click 'Finish'
  9. Open Windows Explorer
  10. Browse to your WebHelp output folder
  11. Copy the following files from the WebHelp directory subfolders to another location for safe-keeping
    1. In the whdata folder within your WebHelp folder:

      whftdata0.htm

      whftdata0.xml

      whfwdata0.htm

      whfwdata0.xml



      Note: these files are used for the JavaApplet and DHML versions of WebHelp
    2. In the whgdata folder within your WebHelp folder:

      whlstf0.htm



      Note: this file is used for the 508 compliant and Pure HTML versions of WebHelp
  12. In RoboHTML, click FILE
  13. Select GENERATE
  14. Choose WEBHELP3
  15. Remove the Build Expression
    1. Click the "DEFINE" button
    2. Click the "CLEAR" button
    3. Click "OK"
    4. Select your WebHelp Options, and then click "FINISH"
  16. In Windows Explorer, copy the following files into the correct folders in the WebHelp directory
    1. In the whdata folder within your WebHelp folder:

      whftdata0.htm

      whftdata0.xml

      whfwdata0.htm

      whfwdata0.xml



      Note: these files are used for the JavaApplet and DHML versions of WebHelp
    2. In the whgdata folder within your WebHelp folder:

      whlstf0.htm



      Note: this file is used for the 508 compliant and Pure HTML versions of WebHelp
  17. Run the WebHelp system. Only those topics included with tag 2 will be included in the search

Versions 7, 2000, 9.x

The .hhs file controls the Full Text Search for the Java Applet version, always used by Netscape and used by IE if the Java Applet option is selected when generating WebHelp. Ftsbody.htm controls the DHTML search components the same way the .hhs controls the java version.

  1. Make a new build tag named "tag1"
    1. Click the "Project" tab in RoboHTML
    2. Right-click on the "Build Tags" folder
    3. Select NEW BUILDTAG
    4. Enter tag1 in the Build Tag fiel
    5. Click "OK."
  2. Make a new build tag named "tag2"
    1. Click the "Project" tab in RoboHTML
    2. Right-click on the "Build Tags" folder
    3. Select NEW BUILDTAG
    4. Enter tag2 in the Build Tag field
    5. Click "OK"
  3. Add tag1 to each topic that is to be excluded from the search
    1. Click the Topics tab in RoboHTML
    2. Select the topics not to be included from the search (to select multiple topics, hold down the Control key)
    3. Click EDIT
    4. Select PROPERTIES
    5. Select the "Advanced" tab
    6. Check the box next to "tag1"
    7. Click "OK"
  4. Add tag2 to each topic that is to be included in the search
    1. Click the Topics tab in RoboHTML
    2. Select the topics to be included in the search (to select multiple topics, hold down the Control key)
    3. Click EDIT
    4. Select PROPERTIES
    5. Select the "Advanced" tab
    6. Check the box next to "tag2"
    7. Click "OK"
  5. Click FILE
  6. Select GENERATE
  7. Choose WEBHELP3
  8. Define the Build Expression as TAG2
    1. Click the "DEFINE" button
    2. Select TAG2 from the drop-down list of Build Tags
    3. Click "ADD TAG"
    4. Click "OK"
    5. Select your WebHelp Options, and then click "FINISH"
  9. Open Windows Explorer
  10. Browse to your WebHelp output folder
  11. Copy the .hhs and the hhs.zip and ftsbody.htm files from the WebHelp directory to another location for safe-keeping
  12. In RoboHTML, click FILE
  13. Select GENERATE
  14. Choose WEBHELP3
  15. Remove the Build Expression
    1. Click the "DEFINE" button
    2. Click the "CLEAR" button
    3. Click "OK"
    4. Select your WebHelp Options, and then click "FINISH"
  16. In Windows Explorer, copy the .hhs and the hhs.zip and ftsbody.htm (which were previously saved in set 9) into the WebHelp directory
  17. Run the WebHelp system. Only those topics included with tag 2 will be included in the search

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