Setting up your account with Adobe LeanPrint Dashboard

For getting started with Adobe LeanPrint Enterprise or Small Business Edition, you need to create an account with Adobe LeanPrint Dashboard. Refer to the appropriate resource listed here for creating an account with Adobe LeanPrint Dashboard:

Adobe LeanPrint Enterprise Edition

On-cloud deployment:

• For licensed version, visit: http://www.adobe.com/go/leanprint-dashboard
• For trial, visit: http://www.adobe.com/go/try-leanprint-dashboard

On-premise deployment:

• The AdobeLeanPrint_OnPremise_Dashboard_Deployment_Guide.pdf document is also delivered within the installer package that you receive from Adobe.

Adobe LeanPrint Small Business Edition

• For licensed version, visit: http://www.adobe.com/go/leanprint-smb-dashboard
• For trial, visit: http://www.adobe.com/go/try-leanprint-smb-dashboard
  

Sign In with your Adobe ID. The Download, Install, and Save page appears.

Specify the following details:

• Name of your organization.
• If you have purchased LeanPrint, enter the serial number.
  If you want to try LeanPrint, you can go ahead even without having the trial activation code – just select the “I don’t have trial activation code, proceed without it.” Checkbox.
• In the Preferred Currency for Reports drop-down menu, select an appropriate currency carefully. You cannot change the currency later on.
• Select the “I accept the terms and conditions” checkbox.

To Customize and Download the installer, go to the next step (recommended).

Download option is for those who wish to quickly start with default Adobe LeanPrint settings, as shown in the screenshot below. If you want to change a particular setting post the Set Up process, you can do so from the Dashboard > Settings page. You can also create groups from the Dashboard > Groups page.

To install Adobe LeanPrint with default settings, click Download.

The Save As dialog appears. Save the installer file LeanPrint-Installer.zip on your machine. When you extract the zip file, you see a bin folder, a readme file, and installer batch file - Installer.bat. This installer file needs to be deployed within your organization.

Deployment scenario example: the default download option comes with only one group at your organization level. You can install the LeanPrint client application using the setup_<organizationName>.bat file on all you client machines. Afterwards, you can track print usage, costs, and savings through the LeanPrint Dashboard.

For more information on how to install the LeanPrint client on individual machines, see Install Adobe LeanPrint.

Click Customize & Download. The Phases page is displayed.

Adobe LeanPrint functions in two phases:

• Savings phase: in this phase, you configure and deploy LeanPrint to reduce your print costs and realize savings immediately. In this phase, the product is visible on all client machines and savings can be achieved soon after the installation. Choose this phase if you want to start saving immediately.
• Assessment phase: in this phase, Adobe LeanPrint tracks users’ conventional print usage so that you can have better understanding of print costs within your organization across various groups. After the phase is over, the product will automatically move into the Savings phase for you to realize savings. Please note that Dashboard keeps the Assessment and Savings data separately so that you can refer to them whenever required. Choose this phase to know your print costs first and then start saving.

Select an appropriate phase and then click Next.

The Print Costs page is displayed.

Here you need to choose two options. One on the type of print management within your organization and the second is about what type of printing costs you want to use for reporting purpose within Dashboard.

Select an appropriate printing management option and assigning cost option, and provide costs as appropriate:

• All of our printers/MFPs are under Managed Print Services (MPS) contract: Choose this option if you are paying per page to your MPS vendor for all the printers across your organization.
  • Start quickly - Assign same cost per page for all printers: Choose this option if you want to apply same cost to all the printers across organization. Specify cost for black & white printer and color printer in the boxes.
  • Assign different cost for different printers: Choose this option if you want to assign the cost based on a printer on which the printing job is done. Dashboard maintains a costs database for printers. It looks into the database and if exact or approximate printer model is found, it assigns costs to the printer from the database. If it cannot find a printer, it assigns the costs that you specify here in this page.&nbsp; Specify default costs for black & white printer and color printer in the boxes.
• None of our printers/MFPs are under MPS contract (Self-managed): Choose this option if you manage all your printing jobs internally.
  • Start quickly - Assign same cost per page for all printers: Choose this option if you want to apply same toner and paper costs to all the printers across organization. Specify toner cost for black & white printer, color printer, and paper costs in the respective boxes.
  • Assign different cost for different printers: Choose this option if you want to assign the cost based on a printer on which the printing job is done. Dashboard maintains a costs database for printers. It looks into the database and if exact or approximate printer model is found, it assigns costs to the printer from the database. If it cannot find a printer, it assigns the costs that you specify here in this page. Specify default toner and paper costs for black & white printer, color printer, and paper cost in the respective boxes.
• Some of our printers/MFPs are under MPS contract, while others are not: Choose this option if some of your printers are managed under an MPS contract and some are managed internally.
  • Start quickly - Assign same cost per page for all printers: Choose this option if you want to assign same cost per page to all MPS printers and same toner and paper costs to all printers in your organization. Specify costs per page under the MPS boxes, and toner and paper costs under the Self-managed boxes.
  • Assign different cost for different printers: Choose this option if you want to assign the cost based on a printer on which the printing job is done. Dashboard maintains a costs database for printers. It looks into the database and if exact or approximate printer model is found, it assigns costs to the printer from the database. If it cannot find a printer, it assigns the costs that you specify here in this page. Specify default costs per page under the MPS boxes, and toner and paper costs under the self-managed boxes.
    

Click Next. The Reports page is displayed.

Group level reporting: Groups are created for tracking print costs and usage at a group level within your organization. For each group, an installer will be downloaded at the end of this process. IT Admin needs to pick these installers and push them appropriately to the client machines that belong to those groups.

Note: You’ll be able to assign specific print costs to a particular group post installation through the Dashboard > Groups page. Cost at group level overrides all the other cost provided in the system.

To add a group, enter a name for the group in the Group Name box and then click Add.

User level reporting: If selected, this enables the IT Admin to view the reports at the User level. Original/Actual Costs/Pages and Cost/Page Savings can be seen at user level.

Note: Dashboard collects username and machine name for providing the capabilities to enable the user level reporting.

Choose the options suitable for your organization and click Next.

The User Experience page is displayed.

The page shows various LeanPrint client default settings for your users:

• Print Mode: Default print mode to display in Print dialog box. In the Toner Saver mode, LeanPrint reduces only toner consumption. In the Super Saver mode, LeanPrint tries to save both paper and toner consumption.
• Saving Settings: What toner intensity and font size to use by default, what should be the default mode for printing color pages, and print how many slides per-page for PowerPoint presentations. When the sticky option is ‘Yes’, LeanPrint client remembers any saving settings changed by a user from within a particular application and make those settings available to the user for that application in future.
• Configuration: Whether to display the conventional print option in the File menu, and whether to update the LeanPrint client automatically.

Choose the options carefully, and then click Next. In case you are not sure what to choose, select the default options and click Next. You can change these settings later on from Dashboard > Settings > User Experience page.

The summary page shows all the major settings that you have selected. Review the settings carefully. If you want to change any value, click the Modify button.

Click Finish. The Save As dialog appears. Save the installer file LeanPrint-Installer.zip on your machine.
When you extract the zip file, you see a bin folder, a readme file, and installer batch files for each group.

Unzip and copy the entire installer folder on a user’s machine before you begin installation.

Deployment scenario example:if you have 20 people in your Sales unit, run the corresponding installer Sales-Installer.bat file on each people’s machine in the Sales unit. Similarly, run Finance-Installer.bat file on each people’s machine in your Finance unit, and so on. There may be a set of people or machines which may not be belong to any of the groups that you create here. Consider those people or machines directly under your organization and run the <organizationName>-Installer.bat file on those machines.

To install LeanPrint client on individual machines, see LeanPrint Deployment mechanisms.