Easily fill, sign, and send forms fast from your desktop, browser, or tablet device.

An interactive or fillable form contains fields that you can select or fill in. For such forms, the Fill & Sign tool displays only the Sign option. For more information on filling an interactive form, see Fill in interactive forms.

A flat form does not have interactive fields. It could be a paper form or PDF that hasn’t been optimized for form filling. The Fill & Sign tool automatically detects the form fields like text fields, comb fields, checkboxes, and radio button. You can also manually add text and other symbols anywhere on the form using the Fill & Sign tool if required.

Sign your form by typing or drawing your signature, or using an image. Send your completed forms to others and store the forms securely in Adobe Document Cloud.

Note:

This document provides instructions on how to fill & sign your forms electronically from your desktop using Acrobat or Acrobat Reader. Refer to the related links section at the bottom of this page for how to do the same using a browser or the tablet app.

Fill out your PDF form

  1. Open the PDF form in Acrobat or Reader.

  2. Click the global sign icon  in the toolbar. Alternatively, you can choose Tools > Fill & Sign or choose Fill & Sign from the right pane.

    Global sign tool

     The Fill & Sign tool opens with the toolbar at the top.

    Fill and Sign toolbar
    Fill & Sign toolbar
  3. The form fields are detected automatically. Hover the mouse over a field to display a blue box. Click anywhere in the blue box, the cursor will be placed at the right position automatically. Type your text to fill the field. 

    Hover the mouse over a field to display the detected form field
    Hover the mouse to display the detected text field
    Checkbox field auto-detected
    Checkbox field auto-detected

    If no blue box is displayed on hover, you can manually fill or add text. Click Add Text in the toolbar. Click at the place in the document where you want to add the text, and then start typing.

    Fill or add text

    Use the field toolbar to make appropriate changes:

    • To resize a field, use the font up or down button in the toolbar - the first two buttons from left.
    • To move a field, move your pointer closer to field border until you see the drag handle, and then hold and move the field as required.
    • To delete a field or typed text, click the trash button.
    • To convert a normal text field into comb field or vice versa, click the comb button - the second button from the right.
    • To use annotations or symbols, click the option menu  and select the annotation.

    Use Comb fields to fill or add text in continuous boxes in a line/row. The Comb field spreads the user-entered text evenly across the width of the text field, as shown below.

    Comb field and normal text field

    While you are typing, if the characters do not fit in each box, adjust the spacing with the grab handle where the resize here points in the image above.

  4. Add annotations or symbols: Annotations tools are displayed in the toolbar - Crossmark, Checkmark, Circle, Line, and Dot. You can use these annotation tools to fill in check boxes and radio buttons, and use the Circle to circle text or the line to strike out text.

    Annotation tools

    Click an annotation in the toolbar to select it, and then click on the form where you want to place the annotation. (Each click places the selected annotation at the respective location on the form.)

    Note:

    Resize the first annotation you place to fit the check box or radio button in the document, and the next annotations you add will be of the same size and will fit the rest of the box/circle fields.

Sign or Initial your form

To sign a PDF form, you can type, draw, or insert an image of your handwritten signature or initials.

Steps to sign a PDF

  1. Open the PDF document or form that you want to sign.

  2. Click the global sign icon  in the toolbar. Alternatively, choose Tools > Fill & Sign.

    Global sign tool
  3. To add text, such as your name, company, title, or date, drag and drop your personal saved information from the right pane onto a form field.

    Alternatively, you can use Add Text in the toolbar. Click at the place in your document where you want to add the text, and start typing. Use the field toolbar to make appropriate changes.

  4. Click the Sign icon in the toolbar, and then choose whether you want to add your signature or just initials.

    Add signature or initials

    If you have already added signatures or initials, they are displayed as options to choose from.

  5. If you've already added your signature or initials, just select it from the Sign options, and then click at the place in the PDF where you want to add your signature. Skip to the next step.

    If you are signing for the first time, you see the Signature or Initials panel. Below is an example of the Signature panel.

    Type, draw, or import a signature image
    You can choose to type, draw, or import a signature image. Added signatures and initials are saved for future use.
    • Type: Type your name in the field. You can choose from a small selection of signature styles; click Change Style to view a different style.
    • Image: Browse and select an image of your signature.
    • Draw: Draw your signature in the field.
    • Save Signature: When this check box is selected, and you're signed in to Acrobat Reader or Acrobat, the added signature is saved securely in Adobe Document Cloud for reuse.

    Click Apply, and then click at the place in the PDF where you want to place the signature or initial.

  6. To move the placed signature or initial, click the field to highlight it and then use the arrow keys. To resize or delete the field, use the options in field toolbar.

Note:

If you want to use an image as your signature:

  • Sign your name in black ink on a clean, blank sheet of white paper. Sign in the middle of the paper so you don't photograph or scan the edges.
  • Photograph or scan your signature. If you are taking a picture of your signature, make sure that the page is lit and that no shadows fall across the signature.
  • Transfer the photo or scan to your computer. Acrobat/Reader accepts JPG, JPEG, PNG, GIF, TIFF, TIF, and BMP files. You do not need to crop the image. Acrobat/Reader imports just the signature if the photo or scan is fairly clean.

Send your form

After you have filled the form, you can share the PDF with others. To share the form, follow the steps below:

  1. In the Fill and Sign toolbar, click Send A Copy, and then click Create Link. A link is created.

    Create link with Adobe Sign
  2. Click Copy Link, and share it with others in an email. Anyone with access to the link can view, but cannot make any changes to the file.

    Copy link

This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 Unported License  Twitter™ and Facebook posts are not covered under the terms of Creative Commons.

Legal Notices   |   Online Privacy Policy