Configuring Adobe Acrobat as default PDF viewer in Microsoft Teams

Get Adobe PDF experience in Microsoft Teams 

In the Microsoft Teams admin center, you can set up an installation policy and give Adobe Acrobat the required permissions, so it's the default app for viewing and editing PDFs. All PDF files within the Chat, Channels, and Files app will open directly in the Acrobat app within Teams once Acrobat is set as default. Tenant users don't need an Adobe Acrobat subscription or an Adobe ID to view PDFs, bookmarks, or search PDFs. However, to Create, Organize, Combine, Export a PDF, or comment and annotate PDFs, the tenant users will need an Adobe Acrobat subscription and an Adobe ID.

Supported browsers

Adobe Acrobat for Microsoft Teams is supported on all modern browsers such as Chrome, Firefox, Safari, and Microsoft Edge.

Language versions

The Adobe Acrobat for Microsoft Teams is available in the following languages:

English

French

German

Japanese

Italian

Spanish

Dutch

Portuguese

Swedish

Danish

Finnish

Norwegian

Simplified Chinese

Traditional Chinese

Korean

Czech

Polish

Russian

Turkish

Setup Adobe Acrobat app to work in the tenant

  1. Log in to Teams admin center.

  2. In the left panel, go to Teams apps > Manage apps.

  3. Search for the Adobe Acrobat app. In the search results, select Adobe Acrobat and then go to the app details page.

    Search for Adobe Acrobat

    Note:

    Allow the Adobe Acrobat app to proceed if it's blocked by an admin setting, an app permission policy, or an organization-wide setting.

  4. On the Permissions tab, select Review permission.

    Review permissions

  5. Click Accept to grant consent.

    Accept permissions

Install Adobe Acrobat app for all users

  1. In the Teams admin center, go to Teams apps > Setup policies in the left-pane.

  2. Under Manage Policies, select Global (Org-wide default) and then select Edit.

    Manage policies

  3. In the Installed apps section, click Add apps. 

    Add apps

  4. Search Adobe Acrobat, select Add next to the app name, and then select Add.

    Add Adobe Acrobat app

  5. Click Save.

    Save the policy

    After you select Save, the Adobe Acrobat app is configured with Teams to open any PDF files in the Adobe Acrobat app from the Chat, Channel, or Files app. If you want to selectively allow the Adobe Acrobat app for a few specific individuals or for a group, you can assign a custom app permission policy.

Frequently Asked Questions

  • Pinning PDF files (powered by Adobe) as a tab on the channel is not supported as of now.
  • The PDF experience inside the Assignments app will remain within Team's experience.

No

It depends on the time that it takes for the policy to take effect. A policy typically takes a few hours to come into effect. For more information, see Manage app setup policies.

  • End users can simply uninstall the app from the client.
  • Admins can remove the Adobe app from preinstalling policy.

Make sure you remove the pre-install policy before the app is blocked to make sure that end users are safely brought back to Teams default experience.

Here is the link to Adobe documentation on how they handle data.

 Adobe

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