User Guide Cancel

Share InDesign documents for review

  1. InDesign User Guide
  2. Get to know InDesign
    1. Introduction to InDesign
      1. What's New in InDesign
      2. System requirements
      3. Common questions
      4. Use Creative Cloud libraries
    2. Workspace
      1. Workspace basics
      2. Customize your workspace in InDesign
      3. Toolbox
      4. Set preferences
      5. Properties panel
      6. Touch workspace
      7. Default keyboard shortcuts
      8. Document recovery and undo
    3. Generative AI
      1. Text to Image
      2. Generative AI FAQ
  3. Create and layout documents
    1. Documents and pages
      1. Create documents
      2. Work with parent pages
      3. Work with document pages
      4. Set page size, margins, and bleed
      5. Work with files and templates
      6. Convert PDFs to InDesign files in InDesign (Beta)
      7. Create book files
      8. Add basic page numbering
      9. Number pages, chapters, and sections
      10. Convert QuarkXPress and PageMaker documents
      11. Share content
      12. Understand a basic managed-file workflow
      13. Save documents
    2. Grids
      1. Grids
      2. Format grids
    3. Layout aids
      1. Rulers
      2. Align and distribute objects using rulers
      3. Measure objects using the Measure tool
  4. Add content
    1. Text
      1. Add text to frames
      2. Threading text
      3. South-East Asian Scripts
      4. Arabic and Hebrew features in InDesign
      5. Create type on a path
      6. Bullets and numbering
      7. Glyphs and special characters
      8. Text composition
      9. Text variables
      10. Generate QR codes
      11. Edit text
      12. Align text
      13. Wrap text around objects
      14. Anchored objects
      15. Linked content
      16. Format paragraphs
      17. Format characters
    2. Typography
      1. Using fonts in InDesign
      2. Kerning and tracking
    3. Format text
      1. Format text
      2. Auto Style text
      3. Work with Style Packs
      4. Tabs and indents
    4. Review text
      1. Track and review changes
      2. Add editorial notes in InDesign
      3. Import PDF comments
    5. Spell check and language dictionaries
      1. Check spelling, autocorrect, and dynamic spelling
      2. Create, add, and manage dictionaries and words
      3. Change dictionary preferences
      4. Duden dictionary
    6. Add references
      1. Create a table of contents
      2. Footnotes
      3. Create an index
      4. Endnotes
      5. Captions
    7. Styles
      1. Paragraph and character styles
      2. Map, export, and manage styles
      3. Object styles
      4. Drop caps and nested styles
      5. Work with styles
      6. Leading
    8. Tables
      1. Format tables
      2. Create tables
      3. Table and Cell styles
      4. Select and edit tables
      5. Table strokes and fills
    9. Interactivity
      1. Hyperlinks
      2. Dynamic PDF documents
      3. Bookmarks
      4. Buttons
      5. Forms
      6. Animation
      7. Cross-references
      8. Structure PDFs
      9. Page transitions
      10. Movies and sounds
    10. Graphics
      1. Understand paths and shapes
      2. Draw with the Pencil tool
      3. Draw with the Pen tool
      4. Apply line (stroke) settings 
      5. Compound paths and shapes
      6. Edit paths
      7. Clipping paths
      8. Change corner appearance
      9. Frames and objects
      10. Align and distribute objects
      11. Linked and embedded graphics
      12. Integrate AEM assets
    11. Color and transparency
      1. Apply color
      2. Use colors from imported graphics
      3. Work with swatches
      4. Mix inks
      5. Tints
      6. Understand spot and process colors
      7. Blend colors
      8. Gradients
      9. Flatten transparent artwork
      10. Add transparency effects
  5. Find and replace
    1. Find and replace text
    2. Find and replace fonts
    3. Find and replace glyphs
    4. Find and replace using GREP expressions and queries
    5. Find and replace objects
    6. Find and replace colors
    7. Search options to find and replace
  6. Share
    1. Save and access cloud documents
    2. Organize, manage, and share cloud documents
    3. View and manage versions in cloud documents
    4. Common questions about InDesign cloud documents
    5. Share and collaborate        
    6. Share for Review
    7. Review a shared InDesign document
    8. Manage feedback 
  7. Publish
    1. Place, export, and publish
      1. Publish online
      2. Publish online dashboard
      3. Copy, insert graphics
      4. Export content for EPUB
      5. Adobe PDF options
      6. Export content to HTML
      7. Export to Adobe PDF
      8. Export to JPEG format
      9. Export HTML
      10. DPS and AEM Mobile overview
      11. Supported File Formats
      12. Export and import User Settings
    2. Printing
      1. Print booklets
      2. Printer's marks and bleeds
      3. Print documents
      4. Inks, separation, and screen frequency
      5. Overprinting
      6. Create PostScript and EPS files
      7. Preflight files before handoff
      8. Print thumbnails and oversized documents
      9. Prepare PDFs for service providers
      10. Prepare to print separations
  8. Extend InDesign
    1. Automation
      1. Data merge
      2. Plug-ins
      3. Capture extension in InDesign
      4. Scripting
  9. Troubleshooting
    1. Fixed issues
    2. Known issues
    3. Crash on launch
    4. Preference folder read-only issue
    5. Troubleshoot file issues
    6. Unable to export PDF
    7. InDesign document recovery

Learn how to initiate a review from within InDesign

Share for Review is a feature that allows you to easily share your InDesign documents with collaborators for feedback and review. By providing a centralized platform for comments and annotations, it streamlines the review process and promotes efficient collaboration among team members.

Share your documents as a public link or with specific stakeholders
Share your documents as a public link or with specific stakeholders

Share for Review lets you create a shareable link of your document where stakeholders can provide feedback. Once stakeholders add comments, you automatically view them in the app. You can Reply to and Resolve comments, and push updates to the same link to continue the review cycle.

Create a shareable review link

  1. Create an InDesign document or open an existing one.

  2. Select File > Share for Review.

  3. Select Create link in the Share for review dialog.

  4. Set access permission and rename the link if required.

    Permission

    Access level

       Anyone with the link can comment icon

    Creates a public link that anyone can access. Invitation by email is optional.

       Only invited people can comment icon

    Creates a private link that cannot be accessed without an invite by email.

  5. Select Copy to copy the review link and share it with your stakeholders.

    Select the More options   icon to:

    • Create new review link: This lets you create additional review links. All the setting changes and in-app comments are added only to the latest review link.
    • Link settings: This lets you enable or disable commenting and set passwords on public links.
    • Delete review link: This lets you delete the latest review link.
    • Manage review links: This lets you view all the review links in the Published tab on the Creative Cloud website.
    Screenshot showing the options available in the Share for review dialog
    Share for review dialog with the options to create, manage, and delete review links

Note:

You can save the shared document after receiving comments from stakeholders using File > Save. However, if you use File > Save As, it clears the review comments in the document.

Update shared links

You can continue to make changes to your document after you've shared them. Once your changes are made, select the Update content button in the Share for review dialog.

Stakeholders can view the document's updates when they refresh it. Feedback provided through the link isn't affected. You can update a review link to reflect document changes without creating a new link. An updated link preserves the stakeholder comments. You can manage your reviews online, create a new review, or delete a review for your designs. 

Known issue

If you're unable to access existing review information such as review comments and email IDs of collaborators, upgrade to the latest version, and try opening the document to access the information.

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