Notes, chat, Q&A, and polls in Adobe Connect meeting

In a virtual session, the participants collaborate and share content. Adobe Connect enables collaboration in a myriad of ways, for example taking notes, chatting, question-answer sessions, polling, sharing content, and so on.

You can share many supported file types, documents, and presentations. You can also share your desktop screen, whiteboards, weblinks, and files. For more information, see Share content in a meeting.

Hosts and presenters use the Notes pod to take meeting notes that all attendees can see. The meeting notes remain visible in the pod throughout the meeting or until a presenter edits them or displays different notes. A host can hide the Notes pod, or switch to a different room layout that does not include the Notes pod.

When you type a message in the Notes pod in a particular layout, the same text appears in other layouts that contain the same pod. With the Add New Notes option, you can create a unique instance of a Notes pod that appears only in one layout.

Hosts and presenters can use the Notes pod in several ways:

• Create a single, persistent note that is visible to attendees during the entire meeting.

• Create multiple Notes pods to display different notes.

• Share the contents of a Notes pod through email or export to a text file.

A host can create and display multiple Notes pods, each with its own text. You can use different Notes pods for different layouts and meetings.

A host, presenter, or participant with enhanced rights can edit the text in a Notes pod. (See Assign enhanced participant rights.) All changes are immediately visible to attendees.

A host or presenter can choose which notes to display.

If you are a host, you can rename a Notes pod after creating it.

Hosts can export the contents of a Notes pod.

Use the Chat pod to communicate with other attendees while a meeting is in progress. If you have a question and do not want to disturb the meeting flow, you can send a chat message to another meeting participant. For example, when you first enter a meeting room, you can introduce yourself by sending a chat message to everyone in the room.

As a presenter, you can use multiple Chat pods simultaneously. Chat pods can display content either to everyone or only to presenters (in the Presenter Only area).

Chat pod content persists in a meeting room until deleted. If you want to preserve the content for future use, send the content through email.

Use the Chat pod to compose a chat message and address it to a specific participant, to all presenters at the meeting, or to all attendees.

The Chat pod can generate a sound to alert a user, if two chat messages are more than five seconds apart. This option is available individually for each Chat pod and is specific to a meeting room. It is remembered across all the meeting sessions of a meeting room.

Chat pod messages are persistent and are available in different instances of the same meeting room. When an empty Chat pod is required in a meeting, a Host can irreversibly clear all messages for all attendees. Hosts can also hide a Chat pod and create a new pod. You cannot retrieve the cleared chat messages.

By default, two participants can chat privately. As a host or presenter, you can disable this option and prevent private chat.

If you are a host or presenter using the Adobe Connect application for desktop, chat notifications let you communicate with your audience while you are presenting. The meeting window is minimized or maximized to full-screen, concealing the Chat pod. If an attendee sends a message while you are presenting, a notification appears in the lower-right corner of the screen. You can see the sender’s name and the first few words of the message in the notification window. By default, chat notifications are enabled. However, you can disable the display of notifications during presentations.

Hosts and presenters can email a chat history for future reference.

For users that use JAWS or some other accessibility tool, they can read the messages in the reverse order by selecting Reverse order of messages. Messages in the Chat pod are read starting from the latest to the first, instead of the other way round.

You can use a Q&A pod to answer questions posed by attendees. When a presenter answers a question, the question and answer appear as pairs in the Q&A pod.

Here are some examples in which the Q&A pod is helpful:

• During a large meeting, questions are added to a queue on the Q&A pod while the speaker presents. After completing the presentation, the speaker reviews the messages, applies a filter, and begins answering the questions.

• A meeting moderator answers logistical questions but forwards technical inquiries to an engineer, who is presenting.

• A meeting moderator returns certain replies to the sender only. Replies that are relevant to all attendees are sent to everyone in the meeting.

By default, Hosts and Presenters see the Q&A pod with extra controls, but you can quickly see questions with answers as participants do.

When answering questions, you can include clickable hyperlinks in the answers.

You can assign questions to presenters with specific expertise, including yourself, preventing others from answering.

As a host or presenter, you can add a filter to the queue of questions in a Q&A pod to view specific questions while hiding others. You can also forward a question to another presenter to answer.

You can delete questions to clean up the Presenter View. (Deleted questions and associated answers remain in the Participant View.)

To remove all content from the Presenter and Participant views, do the following:

By default, attendee names appear next to submitted questions and provided answers. Hosts and presenters can hide those names in Participant View.

From the Presenter view of the Q&A pod, you can send a message to specific attendees or groups. This message appears in the participant view of the Q&A pod and is visible only to the specified attendees or groups.

The message has a different format that distinguishes it from the regular Q&A messages that are visible to all attendees.

To send a message to specific attendees or groups, select Send message and then select appropriate attendees or groups to send the message.

Hosts and presenters can use the Poll pod to create questions, or polls, for participants and to view the results. Only hosts and presenters control poll management and how polls appear to meeting participants. Hosts can also cast votes.

Polls are useful during a meeting if you want instant feedback on what is being presented. Polls can also be used at the end of a meeting to find out if participants felt the meeting, content, and presenters were high quality.

As a host or presenter, you can view poll results. These results are updated in real time as participants continue to cast or change their votes.

By default, only hosts and presenters can see poll results, but you can show them to all participants by doing the following:

You can create multiple polls and navigate among them quickly and easily.

Hosts can either hide a poll for a meeting instance or delete it completely. The polls you create in a meeting room are persistent and are available across all instances of the meeting. To re-use a poll in a later meeting, hide the pod and clear the results before re-using.

Follow these steps to delete a poll: