From the file explorer window, select the file you want to convert to PDF, then choose Adobe Document Cloud from the top menu or the right-click menu, and then select Create PDF by Adobe.
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Adobe Document Cloud PDF experience for Office 365 on SharePoint and OneDrive provides an integrated bundle of PDF services, enabling you to perform a variety of operations on your PDFs. It also includes support for accessibility features such as read-out-loud functionality, keyboard tabbing, and high-contrast support. With this PDF experience, you can:
- Open and view PDFs online using Adobe's high-quality web-based PDF previewer.
- Create Adobe PDFs that preserve fonts, formatting, and layouts. Add password security to the PDF file if necessary.
- Manipulate existing PDF documents by deleting, reordering, rotating pages, or splitting a PDF into separate PDFs.
- Combine multiple Microsoft files and PDFs into a single PDF, and then compress the PDF file size for archiving or distribution purposes.
- Convert PDFs into editable Microsoft Word, Excel, PowerPoint, or RTF files while preserving fonts, formatting, and layouts from your mobile device or online.
- Add comments to PDF files using sticky notes, highlights, and a freehand drawing tool for personal note-taking while viewing the PDFs.
Additionally, the PDF experience supports dark mode when the system theme is set to dark, enhancing the visual experience for users.
Supported browsers
The Adobe Acrobat for SharePoint and OneDrive is supported on all modern browsers such as Microsoft Edge, Chrome, Firefox, and Safari.
Notă:
- If you're using Microsoft Edge, see Browser configuration for Edge.
- The Document Cloud integration will not work if third-party cookies are blocked in the browser. Ensure that third-party cookies are unblocked for the browser you are using.
Open a PDF file online
You can open and view a PDF online with Adobe's high-quality web-based PDF previewer. To open a PDF file, select the file and do one of the following:
- From the top menu, select Open > Open in Adobe Acrobat.
- Right-click the PDF file and select Open > Open in Adobe Acrobat.
- If the file is open in SharePoint or One Drive preview, from the top menu bar, select Open > Open in Adobe Acrobat.
Open a PDF file in the desktop application
You must add your SharePoint/OneDrive account to Adobe Acrobat or Acrobat Reader to open the files in the desktop application. For more information, see Connect your online storage accounts to access files in Acrobat.
Open PDFs in the desktop application by selecting Open in desktop app in the top left menu bar of the web-based PDF previewer. The PDF opens in either Adobe Acrobat or Acrobat Reader application. If both applications are installed, Adobe Acrobat takes precedence. The following desktop app versions are supported:
- Adobe Acrobat Pro (v22.001.20142 and later)
- Adobe Acrobat Reader (v22.001.20142 and later)
- Adobe Acrobat Standard (v22.001.20142 and later)
Notă:
The Open in Desktop app button is not available for shared files in OneDrive.
Convert a file to PDF
You can convert Microsoft Office documents into high-quality Adobe PDFs that preserve fonts, formatting, and layouts.
The Add-in lets you convert from the following popular file types to PDF:
| Convert to PDF from | Supported filename extensions |
|---|---|
| Microsoft Word | .doc, .docx |
| Microsoft Excel | .xls, .xlsx |
| Microsoft PowerPoint | .ppt, .pptx |
| Image file formats | .bmp, .gif, .jpeg, .jpg, .png, .tif, .tiff |
| Rich Text Format | .rtf |
| Text file | .txt |
| Adobe Illustrator | .ai |
| Adobe InDesign | .indd |
| Adobe Photoshop | .psd |
| Fill & Sign Form Format | .form |
Steps to convert a file to PDF:
-
Notă:
If you've multiple file handlers installed, select the file and choose Actions from the top menu or the right-click menu, and then select Adobe Document Cloud > Create PDF by Adobe.
If the file is already open in the document preview, choose Tools > Convert to PDF.
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Sign in with your Adobe ID and password if prompted.
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In the One Drive explorer window, select the file you want to convert to PDF, and select Open.
Notă:Make sure you disable your browser's pop-up blocker to view the One Drive explorer and select the file.
The file is converted to PDF and saved back to your OneDrive or SharePoint document library. Also, a preview of the file is displayed.
Combine files to PDF
You can combine up to twelve files into a single PDF. Combine Files supports multiple file types, in addition to PDF files.
Notă:
You cannot combine PDF files that are secure, password protected, 3D, or part of a PDF Portfolio.
In addition to PDFs, the Add-in lets you combine the following popular file types into a PDF:
| Convert to PDF from | Supported filename extensions |
|---|---|
| Microsoft Word | .doc, .docx |
| Microsoft Excel | .xls, .xlsx |
| Microsoft PowerPoint | .ppt, .pptx |
| Image file formats | .bmp, .gif, .jpeg, .jpg, .png, .tif, .tiff |
| Rich Text Format | .rtf |
| Text file | .txt |
| Adobe Illustrator | .ai |
| Adobe InDesign | .indd |
| Adobe Photoshop | .psd |
| Fill & Sign Form Format | .form |
Steps to combine files into a PDF:
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From the file explorer window, select the files you want to combine to PDF, then choose Adobe Document Cloud from the top menu or the right-click menu, and then select Combine Files by Adobe.
Notă:If you've multiple file handlers installed, select the file and choose Actions from the top menu or the right-click menu, and then select Adobe Document Cloud > Combine Files by Adobe.
If the file is already open in the document preview, choose Tools > Combine Files.
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Sign in to Adobe Document Cloud if prompted.
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The Combine files toolset appears on the left. Do any of the following and then select Combine.
- To add more files, select Add files.
- To delete a file, select the file and select delete
. - Acrobat suffixes -combined with the file name. Enter the new file name as desired.
- (Optional) If a file has multiple pages, it's shown as a stack. Hover over the file and click the arrow button to expand it. Use drag-and-drop to change the page order in which you want it to appear in the combined PDF.
- (Optional) Use the options in the side panel on the right to arrange the files in Grid View or List View. You can also use the + or - button on the bottom right corner of the window to zoom in or zoom out the thumbnail preview.
The files are combined into a PDF and saved back to your OneDrive or SharePoint document library. Also, a preview of the file is displayed.
Export PDF to Word/Excel/PowerPoint
You can convert PDF files into Microsoft Word/Excel/PowerPoint, Rich Text Format, or image files.
Adobe PDF Add-in performs OCR on PDF files that contain images, vector art, hidden text, or a combination of these elements. For example, the Add-in performs OCR on PDF files created from scanned documents. The Add-in also performs OCR on the text that it can't interpret because the text was encoded incorrectly in the source application.
Notă:
OCR is the conversion of images of text (scanned text) into editable characters so that you can search, correct, and copy the text.
The Add-in lets you export to the following file types from PDF:
|
Export PDF to |
Supported filename extensions |
|---|---|
|
Microsoft Word |
.doc, .docx |
|
Microsoft Excel |
.xlsx |
|
Microsoft PowerPoint |
.pptx |
|
Rich Text Format |
.rtf |
|
Image |
.jpg, .tiff, .png |
Steps to export PDF:
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From the file explorer window, select the file, then choose Adobe Document Cloud from the top menu or the right-click menu, and then select Export PDF by Adobe.
Notă:If you've multiple file handlers installed, select the file and choose Actions from the top menu or the right-click menu, and then select Export PDF by Adobe.
If the file is already open in the document preview, choose Tools, then select the format you want to export the document.
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Sign in to Adobe Document Cloud if prompted.
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In the window that appears, select the document conversion options from the Convert to drop-down list and the Document language.
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Select Convert to [selected format] button.
(For example, if you've selected Microsoft Word option, the button's name is displayed as Convert to DOCX.)
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The selected PDF file is exported to the desired format with the same name and is opened for preview. The exported document is automatically saved to your OneDrive or SharePoint document library.
Notă:The folder location of the saved file opens when you export the PDF file to file types like .rtf, .jpeg, .jpg, .png, and, .tiff.
Organize a PDF
You can manipulate existing PDF documents by deleting, reordering, or rotating its pages.
Steps to organize pages in a PDF:
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From the file explorer window, select the file, then choose Adobe Document Cloud from the top menu or the right-click menu, and then select Organize Pages by Adobe.
Notă:If you've multiple file handlers installed, select the file and choose Actions from the top menu or the right-click menu, and then select Adobe Document Cloud > Organize Pages by Adobe.
If the file is already open in the document preview, choose Tools > Reorder pages.
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Sign in to Adobe Document Cloud if prompted.
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The Organize Pages toolset appears on the left. Use the + or - button on the bottom right corner of the window to zoom in or zoom out the page thumbnail preview. Do any of the following and select Save changes.
- Rotate pages left, right, or delete them.
- To reorder the pages, drag the page thumbnail to the new location. The pages are renumbered.
- To add pages to your PDF, choose Insert pages, click the + icon where you want to add pages and select the file from file explorer.
- To create a new PDF of selected pages, choose Extract pages, and then select the pages and then select Extract pages button.
- To split the file into multiple pages, select Split into multiple files. Select the divider lines to mark the beginning of different files, and then select Split.
Protect a PDF
Use the Protect PDF tool to add password security to a PDF. After the password is set, users must provide the password to view the PDF.
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Open a PDF in Adobe Acrobat.
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Select Tools > Protect a PDF.
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In the Protect PDF dialog box, type the password in the Set Password field, and confirm the same in the respective field. For each keystroke, the password strength meter evaluates your password and indicates the password strength. Select Set Password.
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Your PDF is now password protected. In the preview window, enter the password in the prompt to view the PDF.
Compress a PDF file size
Use the Compress PDF tool to reduce the size of your PDF file. The size of the file is optimized by removing embedded fonts, compressing images, and removing items from the file that are no longer needed.
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Open a PDF in Adobe Acrobat.
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Select Tools > Compress a PDF.
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In the Compress PDF dialog box, choose the compression level as per the desired size and quality and select Compress.
The PDF file is compressed and saved to your SharePoint or One Drive account.
Add comments to a PDF
Use the Document Cloud commenting features to write notes to yourself as you view or read documents. You can add comments to your PDF files with text comments, sticky notes, highlights, and drawing tool. To add comments, do the following:
Notă:
- When two users view the same PDF simultaneously, adding comments to a PDF will prompt the other user to refresh the page to get the latest version of the PDF.
- You cannot add comments or edit PDF files that are secure, protected, or read-only. The commenting and edit buttons are hidden for such files.
- You cannot add comments to PDF files from mobile devices using browsers.
- The comment pane is visible in the right if you add a sticky note comment, click on any existing comment, or open any file with existing comments.
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Open the PDF in Adobe Acrobat.
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In the quick tools bar, select the desired annotation tool and choose where you want to place the note. The following comment types are available for use:
- Add comments like sticky note or text comment.
- Highlight, Underline, or Strikethrough text.
- Draw freehand.
Add comments or text comment 
Highlight, Underline, Strikethrough 
Draw freehand Notă:When you use Add Text annotation, the same text is posted as a comment, and appears in the comment pane.
When you select any text in the PDF, additional commenting tools are available for use - Add comments, Highlight selected text, Strikethrough selected text, Underline selected text, Copy text.
A. Add comments B. Highlight text C. Underline text D. Strikethrough text E. Copy text
Change the look of your comments
To change the color of your comments, do the following:
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Select the comment. A pop-up window appears.
Notă:Similarly, you can choose and change the line thickness of the Drawing Tool annotation, and adjust the font size of the Add Text annotation.
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Select the color to open the color panel.
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Select the desired color, and select Save.
Undo or redo changes
- To undo changes, select the undo icon on the top toolbar.
- To redo changes, select the redo icon on the top toolbar.
Edit comments, delete comments, or erase drawing
To edit a comment, do the following:
- Select the comment. The comments pane is displayed on the right. From the options (...) menu, select Edit.
- To edit the Add text annotation, select the text comment and type to make your changes.
To delete comments, select the comment and do one of the following:
- The comments pane is displayed on the right. From the options (...) menu, select Delete.
- From the pop-up window, select the delete icon.
To erase drawing comments, do the following:
- Select the Erase drawing tool from the toolbar, and drag over the parts of the drawing you want to erase.
File name formats mentioned below are not allowed:
- The special directory names "." and ".."
- File names or files with the following extensions: CON, PRN, AUX, NUL, COM0, COM1, COM2, COM3, COM4, COM5, COM6, COM7, COM8, COM9, LPT0, LPT1, LPT2, LPT3, LPT4, LPT5, LPT6, LPT7, LPT8, and LPT9.
- File names ending with a space or period.
- File names beginning with a period.
- File names using '#' special character.
If you have a file with a long filename in One Drive or SharePoint, Adobe Document Cloud PDF Experience for Office 365 is unable to perform the requested action and displays the error - "There's some problem while processing your files."
Solution
Shorten the filename in One Drive or SharePoint, and then perform the action using the Adobe Document Cloud PDF Experience for Office 365.
Notă:
Microsoft’s Graph API limits usage of long file name or file path. Adobe is working with Microsoft for the issue resolution.
The Adobe Document Cloud PDF Experience for Office 365 is only visible in the modern view of One Drive and SharePoint. To use the Adobe Document Cloud PDF Experience, click Exit Classic Experience in the lower left corner of One Drive/SharePoint.
Transient copies are created whenever a paid feature such as Organize pages or Export a PDF is used. Every time a user uses a paid feature, an equal number of transient copies are created for up to 24 hours, after which they are deleted. Neither Adobe nor Microsoft® has access to this data. For more details, see Adobe Acrobat with Document Cloud Services Security Overview.
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