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Last updated on
Apr 06, 2022 09:12:14 AM GMT
Overview
"Ownership" of an asset, such as a library template or web form, is originally based on the user that creates the asset.
The owner of an asset has the authority to edit the template fields, properties, and distribution scope.
However, when the owner of an asset changes their role in the company, it may become necessary to change the ownership of an asset so an active user in the Adobe Acrobat Sign system has full authority to manage and update it.
Changing the owner of an asset can be done by any administrator in the account that has access to it.
The admin can assign the asset ownership to any user under their authority.
- Account-level admins have access to all shared assets and all users. Therefore, account-level admins can reassign the ownership of any library template or web form to any other user in their account
- If the asset is configured to only be available to one user, it is not shared and therefore unavailable to reassign to a new owner
- Group-level admins can only access library templates and web forms within the groups where they have administrator authority
- Group-level admins can only reassign an asset to a user whose primary group falls under their admin authority
Ownership of an asset can be observed in two places:
- The Shared Libraries tab of the admin menu will show all of the shared templates that the admin has access to:
- Within the properties of the template the owner is identified in the top-right corner just under the asset name:
Note:
Only Library Templates and Web Forms are available for ownership transfer.
How to transfer the template or web form to a new owner
-
-
Navigate to the Manage tab
-
Single click the library template or web form you want to assign to a new owner
- The Actions panel opens on the right side of the window
-
Click the New Owner action
- You may need to click the See More link to expose all of the available actions
-
Enter the email address of the user that will be the new owner of the asset
-
Click Save
- A success message is displayed
Limitations
- Administrators can only change the ownership of the Web Forms they own. Web Forms owned by other users are not transferable.
- Templates shared with the Account-level scope can not be transferred by Group-level administrators.
Relevant API endpoints
The endpoints described below are only available in the v6 REST API.
PUT /libraryDocuments/{libraryDocumentId}
Extended to support update of library document owner.
LibraryDocumentInfo:
|
New Field |
Type |
Required |
Description |
Action |
|---|---|---|---|---|
|
ownerId |
String |
No |
Id of the library document owner. Will be ignored in POST requests. |
Updates form and origin participation. |
Additional Error Status Codes:
|
HTTP Status Code |
ErrorCode |
Message |
|---|---|---|
|
400 |
INVALID_NEW_OWNER |
User specified as a new owner is invalid. |
|
403 |
INVALID_ASSET_OWNERSHIP_CHANGE |
Ownership change cannot be made because new owner is not a member of group that asset belongs to. |
|
New Field |
Type |
Required |
Description |
Action |
|---|---|---|---|---|
|
ownerId |
String |
No |
Id of web form owner. Will be ignored in POST requests. |
Updates form and origin participation. |
Additional Error Status Codes:
|
HTTP Status Code |
ErrorCode |
Message |
|---|---|---|
|
400 |
INVALID_NEW_OWNER |
User specified as a new owner is invalid. |
|
403 |
INVALID_ASSET_OWNERSHIP_CHANGE |
Ownership change cannot be made because new owner is not a member of group that asset belongs to. |
New fields in LibraryDocument object:
|
|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
GET /libraryDocuments/{libraryDocumentId}
New fields in LibraryDocumentInfo object:
|
Name |
Type |
Description |
Note |
|---|---|---|---|
|
ownerId |
String |
Id of the library document owner. Will be ignored in POST requests. |
This field will be populated from Form.user_id. |
|
ownerEmail |
String |
Email address of the library document owner. Will be ignored in POST requests. |
This field will be populated from Form.user_id. |
|
ownerName |
String |
Name of the library document owner. Will be ignored in POST/PUT requests. |
This field will be populated from Form.user_id. |
Fields with updated behavior:
|
Name |
Type |
Description |
Current behavior |
New behavior |
|---|---|---|---|---|
|
creatorEmail |
String |
Email address of the library document creator. Will be ignored in POST/PUT requests. |
Value from Form.user_id |
Value from Participation table. |
|
creatorName |
String |
Name of the library document creator. Will be ignored in POST/PUT requests. |
Value from Form.user_id |
Value from Participation table. |
New fields in WidgetInfo object:
|
Name |
Type |
Description |
Note |
|---|---|---|---|
|
ownerId |
String |
Id of web form owner. Will be ignored in POST requests. |
This field will be populated from Form.user_id. |
|
ownerEmail |
String |
Email of web form owner. Will be ignored in POST requests. |
This field will be populated from Form.user_id. |
|
ownerName |
String |
Name of web form owner. Will be ignored in POST/PUT requests. |
This field will be populated from Form.user_id. |
|
creatorName |
String |
Name of the web form creator. Will be ignored in POST/PUT requests. |
This field will be populated from the Participation table. |
Fields with updated behavior:
|
Name |
Type |
Description |
Current behavior |
New behavior |
|---|---|---|---|---|
|
creatorEmail |
String |
Email of the web form creator. Will be ignored in POST/PUT requests. |
Value from Form.user_id |
This field will be populated from the Participation table. |
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