User Guide Cancel

Share InDesign documents for review

  1. InDesign User Guide
  2. Get to know InDesign
    1. Introduction to InDesign
      1. What's New in InDesign
      2. System requirements
      3. Common questions
      4. Use Creative Cloud libraries
    2. Workspace
      1. Workspace basics
      2. Toolbox
      3. Set preferences
      4. Touch workspace
      5. Default keyboard shortcuts
      6. Document recovery and undo
      7. Capture extension
  3. Create and lay out documents
    1. Documents and pages
      1. Create documents
      2. Work with parent pages
      3. Work with document pages
      4. Set page size, margins, and bleed
      5. Work with files and templates
      6. Create book files
      7. Add basic page numbering
      8. Number pages, chapters, and sections
      9. Convert QuarkXPress and PageMaker documents
      10. Share content
      11. Understand a basic managed-file workflow
      12. Save documents
    2. Grids
      1. Grids
      2. Format grids
    3. Layout aids
      1. Rulers
  4. Add content
    1. Text
      1. Add text to frames
      2. Threading text
      3. Arabic and Hebrew features in InDesign
      4. Create type on a path
      5. Bullets and numbering
      6. Glyphs and special characters
      7. Text composition
      8. Text variables
      9. Generate QR codes
      10. Edit text
      11. Align text
      12. Wrap text around objects
      13. Anchored objects
      14. Linked content
      15. Format paragraphs
      16. Format characters
      17. Find/Change
      18. Spell check and language dictionaries
    2. Typography
      1. Using fonts in InDesign
      2. Kerning and tracking
    3. Format text
      1. Format text
      2. Work with Style Packs
      3. Tabs and indents
    4. Review text
      1. Track and review changes
      2. Add editorial notes in InDesign
      3. Import PDF comments
    5. Add references
      1. Create a table of contents
      2. Footnotes
      3. Create an index
      4. Endnotes
      5. Captions
    6. Styles
      1. Paragraph and character styles
      2. Map, export, and manage styles
      3. Object styles
      4. Drop caps and nested styles
      5. Work with styles
      6. Leading
    7. Tables
      1. Format tables
      2. Create tables
      3. Table and Cell styles
      4. Select and edit tables
      5. Table strokes and fills
    8. Interactivity
      1. Hyperlinks
      2. Dynamic PDF documents
      3. Bookmarks
      4. Buttons
      5. Forms
      6. Animation
      7. Cross-references
      8. Structure PDFs
      9. Page transitions
      10. Movies and sounds
      11. Forms
    9. Graphics
      1. Understand paths and shapes
      2. Draw with the Pencil tool
      3. Draw with the Pen tool
      4. Apply line (stroke) settings 
      5. Compound paths and shapes
      6. Edit paths
      7. Clipping paths
      8. Change corner appearance
      9. Align and distribute objects
      10. Linked and embedded graphics
      11. Integrate AEM assets
    10. Color and transparency
      1. Apply color
      2. Use colors from imported graphics
      3. Work with swatches
      4. Mix inks
      5. Tints
      6. Undertand spot and process colors
      7. Blend colors
      8. Gradients
      9. Flatten transparent artwork
      10. Add transparency effects
  5. Share
    1. Work with InDesign Cloud documents
    2. InDesign cloud documents | Common questions
    3. Share and collaborate        
    4. Share for Review
    5. Review a shared InDesign document
    6. Manage feedback 
  6. Publish
    1. Place, export, and publish
      1. Publish Online
      2. Copy, insert graphics
      3. Export content for EPUB
      4. Adobe PDF options
      5. Export content to HTML
      6. Export to Adobe PDF
      7. Export to JPEG format
      8. Export HTML
      9. DPS and AEM Mobile overview
      10. Supported File Formats
    2. Printing
      1. Print booklets
      2. Printer's marks and bleeds
      3. Print documents
      4. Inks, separation, and screen frequency
      5. Overprinting
      6. Create PostScript and EPS files
      7. Preflight files before handoff
      8. Print thumbnails and oversized documents
      9. Prepare PDFs for service providers
      10. Prepare to print separations
  7. Extend InDesign
    1. Automation
      1. Data merge
      2. Plug-ins
      3. Capture extension in InDesign
      4. Scripting
  8. Troubleshooting
    1. Fixed issues
    2. Crash on launch
    3. Preference folder read-only issue
    4. Troubleshoot file issues
    5. Unable to export PDF
    6. InDesign document recovery

Learn how to initiate a review from within InDesign

As a designer, you can share your documents for review with stakeholders while controlling access to the shared documents.

Here is a handy visual reference on sharing InDesign documents for review.

Share documents with stakeholders

  1. Select any of the following options to initiate the document review:

    • Select Share > Share for Review.
    • Select File > Share For Review.
    • Select Create Review in the Window > Comments > Review panel.
    Image showing the placement of the Share button and then the Share for Review option
    Select the Share button and then the option to Share for Review

  2. Add a Title for your design and select Create.

    share for review
    Start a new review

  3. Specify the access level for your designs before you share them:

    a. Select one of the following options to define access permissions:

    • Select Invite Only to share the design with specified stakeholders.
    • Select Public to share the design with a broader audience. You can set a password if necessary.
    Share for review workflow
    Public link

    share for review
    Secure sharing with public by setting a password.

    b. To disable commenting and provide view-only permissions on a public link, select more (...), select Public Settings and disable Allow commenting for public users.

    share for review
    Change settings for public reviews

    c. Select Add People to invite individual stakeholders for review. 

    d. Specify the email address of the stakeholder. If you have an Adobe ID, InDesign auto-detects it.

    e. Select Invite.

    Share for review workflow
    Share for review using invite only option

  4. You can manage the list of invited stakeholders by doing the following:

    • To add stakeholders, select Add People.
    • To discard existing review settings and create a new review, select (...) for more options and Create New Review.
    • To remove all stakeholders, select Remove All.
    • To remove individual stakeholders, select Remove next to the stakeholder's name.
    share for review
    Remove all stakeholders / Remove individual stakeholders

Note:

You can save the shared document after receiving comments from stakeholders using File > Save. However, if you use File > Save As, it clears the review comments in the document.

Update shared links

You can continue to make changes to your document after you've shared them. Once your changes are made, select Update Link. Stakeholders can view the document's updates when they refresh it. Feedback provided through the link isn't affected.

You can update a review link to reflect document changes without creating a new link. An updated link preserves the stakeholder comments. You can manage your reviews online, create a new review, or delete a review for your designs. 

View feedback from stakeholders

You can view feedback from stakeholders in InDesign using the Review panel.  Feedback provided by stakeholders is available in almost real-time through the application.

Alternatively, select More Options and select Manage reviews on the web. Open your shared designs from assets.adobe.com to view feedback. You can always go to previous reviews by selecting Manage reviews on the web.

share for review
Manage your shared designs for review on the web

Delete a review

You can delete a shared review when it's complete. In the SHARE FOR REVIEW dialog, select the More options ... icon at the lower-right corner and select Delete review

You can also copy or delete previously shared designs through the Creative Cloud website.

Delete review
Delete review

Known issue

If you're unable to access existing review information such as review comments and email IDs of collaborators, upgrade to the latest version, and try opening the document to access the information.


What's next?

We've got you started with sharing your InDesign designs with your stakeholders. Take a step forward and learn how to comment on your shared designs along with multiple stakeholders. 

Talk to us

We would love to hear from you. Share your thoughts with the Adobe InDesign Community

Adobe logo

Sign in to your account