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Edit Adobe Presenter presentations

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Change the presentation title

You can change the presentation title at any time. The title appears in the Adobe Presenter viewer.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter, and in the Tools group, click Settings.
  3. In the Presentation menu on the left, click Appearance.
  4. In the Title text box, enter a new name for the presentation and click OK.

Add a presentation summary

A presentation summary is usually a short description of the presentation contents. This optional summary is a useful organizational tool for authors. The summary appears only in the settings; it does not appear in the published presentation and is not visible to users.

Nota:

The presentation summary does appear in Adobe Connect Server after a presentation is published to the server. Summaries can be edited through Adobe Connect Central. Presentation authors can search summaries and see the summary when viewing content information.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Click Adobe Presenter, and in the Tools group, click Settings.
  3. In the Presentation menu, click Appearance.
  4. In the Summary text box, enter a description of the presentation contents and click OK.

Change slide properties

You can easily view and change the properties of any slide in a presentation at any time. Slide properties include the title, navigation name, navigation options, multimedia info, locking info, and Presenter name. Also shown for each slide are icons representing audio, video, and Flash. If a slide contains one of these multimedia types, the corresponding icon is displayed in color, otherwise the icon is dimmed. The slide properties dialog box also enables you to change a group of slides quickly and easily. For example, suppose that you have assigned a Presenter to all the slides, but another Presenter is providing audio narration for a few of them. To assign the new Presenter to those few slides, you can use slide properties.

Nota:

Sidebar video is now added through the Insert Flash or Import Video Adobe Presenter menu.

View slide properties for all slides

You can view a short description of all slides in a presentation in one central location. For example, you can see which presenters are associated with each slide, whether navigation names have been assigned, and whether the user must advance any slides.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter > Slide Manager.
  3. Use the scroll bar on the right side to view properties of all slides in the presentation.

Set a navigation name

You can set a navigation name for a slide that is different from the slide title. A clear and descriptive navigation name can help users navigate through the published presentation. The navigation name appears in the sidebar (Outline and Thumb panes) in the published presentation.

A navigation name can be useful if your slide titles are long or if you want to display a more descriptive name than the slide title in the final presentation for users. For example, the first slide in the presentation may have the title “Introduction,” but you can assign a navigation name such as “About Product X.”

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter > Slide Manager.
  3. Select a slide and click the link name to the right of Navigation Name. (If no navigation name has been set, the link says None.)
  4. In the Navigation name text box, enter the text you want to use.
  5. Click OK.
Slide titles (left) changed to navigation names (right)

Set Go To Slide options

Presentations usually progress linearly through the slides, but their order can be changed using the Go To Slide option. This option lets you skip slides in the presentation without having to remove them.

The Go To Slide option can be useful if you are creating a presentation for several audiences. For example, you can create one benefits presentation for both full-time and part-time employees. Part-time employees can skip slides pertaining only to full-time employees. The Go To Slide option works the same whether the presentation is published to Adobe Connect Server or viewed locally in a web browser.

note: If you are going to use a presentation as a Adobe Connect Training course, it is better to not use the Go To Slide option.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter > Slide Manager.
  3. Select a slide and click the link text next to Go To (by default, the link text is None).
  4. In the Go To Slide pop‑up menu, select the slide to which you want the presentation to jump.
  5. Click OK.

Set slide advance behavior

By default, slides in a presentation advance automatically. You can, however, change the default setting so individual slides advance only when users click the Next button. This setting is useful, for example, for a slide containing an interactive Adobe® Captivate® simulation that has no set play duration.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter > Slide Manager.
  3. Select a slide and next to Advance By User, click No or Yes to select an option.
  4. (Optional) To set all slides, click Select All, click Edit, select Advance By User.
  5. Click OK.

Lock slides

You can lock a slide for the specified slide duration. Locking can help ensure that viewers spend a minimum amount of time on a slide and do not quickly skip ahead. When you lock a slide, navigation controls are disabled along with navigation from the Outline and Thumbs panes. Quiz and question slides cannot be locked.

Nota:

Slides are locked only when viewed for the first time. Subsequent views of the slide are not locked and the navigation controls are not disabled.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter > Slide Manager.
  3. Select a slide and next to Lock Slide, click Yes or No to select an option.
  4. (Optional) To lock all slides, click Select All, click Edit, select Lock Slide.
  5. Click OK.

Hide playbars

In Presenter 11, you can hide playbars on a specific slide. This feature is useful in projects where you do not want users to navigate to other slides using the playbar.

Nota:

You can hide playbars only in SWF output, not HTML5 output. 

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter > Slide Manager.

  3. Select a slide and next to Hide Playbar, click Yes or No to select an option.

  4. (Optional) To hide playbar on all slides, click Select All, click Edit, select Hide Playbar.

  5. Click OK.

Add and edit presenters

A presenter is a person who provides information during a presentation. For example, if the subject is software training, the presenter may be an instructor, trainer, or product manager. A single presenter can be assigned to all slides in a presentation, or different presenters can be assigned to individual slides.

Detailed information about presenters can be displayed: name, photograph, job title, short biographical notes, a company logo, and contact information. This information can make a presentation more credible, personal, and interesting.

Add a presenter profile

In Adobe Presenter, you store presenter profiles in one central location. You can then use them in any presentations you create.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter > Settings.
  3. Select the Presenters tab.
  4. Click Add.
  5. Enter the name of the new Presenter.
    Nota:

    The Name text box is the only text box that you must fill in to create a Presenter.

  6. (Optional) Enter a job title, such as Vice President.
  7. (Optional) Next to the Photo text box, click Browse and navigate to an image file in JPEG or PNG format. The recommended size for a Presenter photo is 88 x 118 pixels. After you select an image file, the image appears in the Presenter Photo area on the right. During the presentation, the image is displayed at this exact size in the Presenter viewer.
  8. (Optional) Next to the Logo text box, click Browse and navigate to a logo file in JPEG or PNG format. The recommended size for a logo is 148 x 52 pixels. After you select an image file, the image appears in the Logo preview on the right. During the presentation, the logo is displayed at this exact size in the Presenter viewer.
    Nota:

    If you added sidebar video, that video is displayed in the logo area. If you add a logo file, the video file takes precedence and the logo is not displayed.

  9. (Optional) Enter an email address.
  10. (Optional) In the Biography text box, enter information about the Presenter, such as professional and educational credentials, employment history, phone number, or job description.
  11. If you want to make this person the default Presenter for all presentations, select the Default option.
  12. Click OK.
  13. Click Close.

Set the Presenter for an entire presentation

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter > Slide Manager.
  3. Click Select All.
  4. Click Edit.
  5. In the Presented By pop‑up menu, select a name from the list.
  6. Click OK.
  7. Click Close.

Set the Presenter for slides

You can set the same Presenter for every slide or set different presenters for individual slides. You also have the option to set no Presenter for a slide or slides.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter > Slide Manager.
  3. Do one of the following:
    • To set the Presenter for an individual slide, select the slide and click the link to the right of Presented By. Use the menu to select a Presenter.
    • To set the Presenter for all slides, click Select All, click Edit, use the Presented By menu to select a Presenter, and click OK.
  4. Click OK.

Edit a Presenter

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter > Settings.
  3. Select the Presenters tab.
  4. Select a Presenter from the list and click Edit or double-click a Presenter.
  5. Change properties such as the job title, email address, or biography.
  6. Click OK.
  7. Click Close.

Delete a Presenter

You can delete a Presenter and all corresponding information, such as the biography and email address, at any time.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter > Settings.
  3. Select the Presenters tab.
  4. Select a Presenter from the list and click Delete. (If the Presenter you delete is associated with any slides in the presentation, the Presenter for that slide becomes “None.”)
  5. Click Close.

About attachments

Attachments are files or links that give viewers of the presentation supplemental information. Use attachments to incorporate existing content, such as web pages, documents, Adobe PDFs, FlashPaper documents, SWF files, or spreadsheets, into a presentation. You can also add links to websites or documents hosted by Adobe Connect Server or a third-party system.

note: You can attach only links to PDF files.

If a presentation contains attachments, an Attachments button  appears at the bottom of the Adobe Presenter viewer.

The user can click the button to see a list of attachments associated with the presentation, and then click any listed attachment to open it.

note: Some web browsers may require that users save attachments to their local machine to open and view the attachments.

The Attachments window with several different types of attachments listed

Attachments open either in an application or in the default browser, according to their type:

Nota:

Attachments do not open in the Preview mode.

Attachment type

Opens in

FlashPaper

Default web browser

Microsoft Word document

Microsoft Word, if installed

Microsoft Excel spreadsheet

Microsoft Excel, if installed

Microsoft PowerPoint presentation

Microsoft PowerPoint

Text (TXT) file

Default text editor, such as Notepad or WordPad

PDF

Adobe Reader, if installed

SWF file

Default web browser, such as Internet Explorer or Mozilla Firefox

Image or graphic file

Default web browser, such as Internet Explorer or Mozilla Firefox

URL

Default web browser, such as Internet Explorer or Mozilla Firefox

Add and edit attachments

Attach web pages, documents, PDF files, FlashPaper documents, SWF files, or spreadsheets to your presentation. You can also add links to websites or documents hosted by Adobe Connect Server or a third-party system.

Due to security restrictions added by Microsoft, attachments to presentations that are published locally instead of to Adobe Connect Server may not be displayed properly in Internet Explorer. 

You can work around this issue in two ways:

  • Use Adobe Connect Server (or another learning management system) to publish the presentation

  • Make the attached file available for download through a web browser or network drive accessible to users. Then, use the hyperlink feature of PowerPoint to allow users to view the attachments.

 

Add an attachment to a presentation

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Click Adobe Presenter, and in the Tools group, click Settings.
  3. In the Presentation menu, click Attachments.
  4. Click Add.
  5. Enter a unique name for the attachment.
  6. From the Type pop‑up menu, select File or Link.
    • To attach a file, click Browse and navigate to the file.
    • To attach a link, enter the full path in the URL text box.
  7. Click OK.

Links to documents on Adobe Connect Server or a third-party system are a type of attachment. For example, you could create a link from text on a PowerPoint slide to a SWF file.

When linking to a document, it may be necessary to copy the document to the resource folder for the document to appear properly in the presentation.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Navigate to the slide to which you want to add the link.
  3. Select the text you want to use as the link.
  4. From the Insert menu, select Hyperlink.
  5. Navigate to the file to which you want to link and click OK.
  6. To test the link, preview the presentation by selecting Adobe Presenter > Publish.
  7. Select My Computer.
  8. Select View Output After Publishing.
  9. Click Publish. (If a message appears stating that all files will be deleted, click Yes. Each time you generate your presentation, the files in your current output folder are deleted and replaced by the newly generated files.)
  10. Navigate to the slide containing the link and click the link.
  11. If a message appears similar to “Cannot find ‘file://C:\Documents and Settings\jsmith\My Documents\My Adobe Presentations\PresentationName\data\resources\sample.swf,” copy the file to the resources folder (located by default at C:\My Documents\My Adobe Presentations\[presentation name]\data\resources). Note the path specified in the message and close the presentation in your web browser.
  12. Open Windows Explorer. Navigate to the current location of the file.
  13. Right-click the file and select Copy.
  14. Navigate to the location specified in the error message (for example, an address like the example in step 10).
  15. Right-click the resources folder and select Paste.
  16. Follow steps 6–8 to preview the presentation and test the link again.

If you are creating links from a presentation to a file and the link path is relative to the location of the presentation, ensure that the links work properly by performing the steps described in this section. This issue occurs because of the method PowerPoint uses to manage relative links. (PowerPoint does, however, resolve all links to files in the same drive as the PPT or PPTX file.)

  1. In Windows Explorer, locate the folder containing the presentation PPT or PPTX file (for example, C:\Folder A\test.ppt).
  2. Create a subfolder under the folder containing the presentation PPT or PPTX file (for example, C:\Folder A\Links).
  3. Copy all files that will be linked to from within the presentation to the new subfolder.
  4. Create the links in the presentation to the files.
  5. Publish the presentation. Note the location of the published content folder (for example C:\Preso).
  6. Copy the subfolder created in step 2 containing the links to the Date\Resources subfolder of the published content folder from step 5. For example, copy the links folder from C:\Folder A\Links to C:\Preso\Data\Resources\Links.
    Nota:

    You can use attachments instead of links. By using attachments, the files are automatically included with the published content.

Change the name, type, or location of a presentation attachment

After adding an attachment to a presentation, you can edit information about the attachment.

Nota:

To edit the attachment contents, open the file in the application in which it was created. After editing, open Adobe Presenter, delete the old attachment, and then add the updated attachment.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Click Adobe Presenter, and in the Tools group, click Settings.
  3. In the Presentation menu, click Attachments.
  4. Select an attachment and click Edit or double-click an attachment.
  5. Change the name, type (file or link), or location and click OK.
  6. Click OK.

Delete a presentation attachment

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Click Adobe Presenter, and in the Tools group, click Settings.
  3. In the Presentation menu, click Attachments.
  4. Select an attachment and click Delete.
  5. Click OK.

    If a folder containing attachments is inadvertently deleted, the next time the presentation (PPT or PPTX) file is opened and saved, a dialog box appears for each deleted attachment stating that the attachment is missing. The dialog box contains three options: Browse to the attachment using Windows Explorer, Delete the attachment from the presentation, and Ignore. If Ignore is selected, the dialog box does not appear again unless the presentation is closed, reopened, and then Save is selected.

Add animation, image, and Flash (SWF) files

You can incorporate animations and SWF files into your Adobe Presenter presentations.

If you already have PowerPoint animations, such as flying or dissolving text, Adobe Presenter converts them seamlessly and displays them in the final presentation exactly as they appear in PowerPoint.

Nota:

For Adobe Presenter to gain control of animations, they must be set to OnClick. Animations located on the Slide Master cannot be controlled; remove the animations from the Slide Master and place them on individual slides.

Insert character images and scenes

Adobe Presenter provides ready-to-use character images such as business executives and medical practitioner that help you make your presentations engaging.

You can also quickly insert scenes such as office buildings and home interiors.

  1. Open the presentation in PowerPoint.
  2. Click the slide on which you want to insert character images or scenes.
  3. Click Adobe Presenter, and in the Insert group, click Character or Scene.
  4. In the dialog box that appears, choose one of the categories on the left, and then click the required image on the right.
    Nota:

    Click the Download Character Assets From Here link in the Character dialog box to download more images.

  5. Click OK.

Pause the presentation after an animation plays

If your presentation includes PowerPoint animations, you can pause the presentation automatically after the animations play. This is useful for defining where the animation ends and the presentation begins again.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter, and in the Tools group, click Settings.
  3. In the Presentation menu on the left, click Playback.
  4. Select Pause After Each Animation.
  5. Click OK.

    When this option is selected, users must click Play   in the toolbar to start the presentation again after a pause.

Set image quality for a presentation

The higher the image quality, the greater the file size. Test different settings to find the best compromise between the two. High quality is best for users with no bandwidth limitations; for users with limited bandwidth, use regular or low.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Select Adobe Presenter, and in the Tools group, click Settings.
  3. In the Presentation menu on the left, click Quality.
  4. Select an image quality option:

    High

    The largest file size and highest quality image.

    Medium

    The best balance between file size and image quality.

    Low

    The smallest file size and lowest quality image.

    Lossless

    (available in Adobe Presenter 7.0.7 and later) High-quality images that are embedded in SWF files. The size of SWF files is more than the ones that result from the ‘Low’ option. Adobe Presenter uses .png image format, a lossless format, instead of .jpeg which is a lossy format.

  5. (Optional) If your presentation contains SWF files on consecutive slides, select Disable Preloading Of Embedded Flash Content. This option prevents a second SWF file from beginning to play before a first SWF file is finished.
    Nota:

    To publish a presentation without including any audio files, deselect Publish Audio.

  6. Click OK.

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