Learn the basics of linking in a project and develop navigation in a Help system.

Links facilitate quick navigation from one content element to another with a simple click. While authoring in RoboHelp, you can add links to text or images and direct them to a project file, a file on your computer, webpage, or an email.

The following types of links are available in RoboHelp to help build navigation in your output:

  • Hypertext link Highlights the link in your text and opens the destination when you click it.
  • Image links A link in an image that leads you to the destination or opens a pop-up when you click the image.
  • Bookmarks A link that takes you to a specific location in a topic. 
  • Browse sequence The series of topics viewed in your output. For more information, see create and manage browse sequences.
  • Searches The topics that contain search keywords appear as links in the search results.

To create a link on text or an image, follow these steps:

  1. In an open project, select the text or image on which you want to create the link.

  2. In the standard toolbar, click the Insert Link icon .

  3. In the Link To dialog box, the Display Text field displays the selected text to which you want to insert the link. If you selected an image, this field remains blank.

    You can select the type of link that you want to insert from the following options:

    • Project Files Select this option to link to a topic within the project. Use the Search bar to search for a topic. You can also use the Recently Used panel or Contents panel to select a topic of your choice.
    • Local Files Select this option to link to a file on your computer. Click  to browse and select a .htm or .html file. You can then preview the selected file in the Link To dialog box.
    • Webpage Select this option to link to a webpage. In the Enter or paste URL field, specify the URL of the webpage that you want to link to.
    • Email Select this option to link to an email that the user can send. You can specify the email address to whom you want the user to send to, in the Address field. Optionally, you can enter the subject and body of the mail in Subject and Body, respectively. In the output, when a user clicks this link, the draft email opens in the default mail client. The user can further edit the mail before sending it.
    To link to a project file, use the Search bar or the Recently Used panel to view a topic. You can also browse your topic in the Contents panel below the Recently Used panel.
  4. Click Link.

    You can preview the inserted link when you click Preview  in the standard toolbar.


    Alternatively, you can do the following to link to a project file (topic):

    Select the text or an image in an open topic to which you want to insert the link. From the Contents panel of the authoring window, drag-and-drop a topic of your choice on the selected text or image. The destination topic is then inserted as a link. In the Preview mode or output, click the link to view the destination topic in a pop-up window.

You can quickly generate a Broken Links report to view the links that need to be fixed in your project. To do this, follow these steps:

  1. In an open project, click Reports  in the Author toolbar.

  2. In the Reports panel, double-click Broken Links. Alternatively, click Options  next to Broken Links and select Open.

    Fix broken links by referring to the information in the Broken Links report. This report displays a list of links that have been moved, renamed, or removed. You can also view the corresponding topics that contain the broken links and their link types.

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