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Working with component files in a PDF Portfolio

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  1. Acrobat User Guide
  2. Introduction to Acrobat
    1. Access Acrobat from desktop, mobile, web
    2. What's new in Acrobat
    3. Keyboard shortcuts
    4. System Requirements
  3. Workspace
    1. Workspace basics
    2. Opening and viewing PDFs
      1. Opening PDFs
      2. Navigating PDF pages
      3. Viewing PDF preferences
      4. Adjusting PDF views
      5. Enable thumbnail preview of PDFs
      6. Display PDF in browser
    3. Working with online storage accounts
      1. Access files from Box
      2. Access files from Dropbox
      3. Access files from OneDrive
      4. Access files from SharePoint
      5. Access files from Google Drive
    4. Acrobat and macOS
    5. Acrobat notifications
    6. Grids, guides, and measurements in PDFs
    7. Asian, Cyrillic, and right-to-left text in PDFs
  4. Creating PDFs
    1. Overview of PDF creation
    2. Create PDFs with Acrobat
    3. Create PDFs with PDFMaker
    4. Using the Adobe PDF printer
    5. Converting web pages to PDF
    6. Creating PDFs with Acrobat Distiller
    7. Adobe PDF conversion settings
    8. PDF fonts
  5. Editing PDFs
    1. Edit text in PDFs
    2. Edit images or objects in a PDF
    3. Rotate, move, delete, and renumber PDF pages
    4. Edit scanned PDFs
    5. Enhance document photos captured using a mobile camera
    6. Optimizing PDFs
    7. PDF properties and metadata
    8. Links and attachments in PDFs
    9. PDF layers
    10. Page thumbnails and bookmarks in PDFs
    11. Action Wizard (Acrobat Pro)
    12. PDFs converted to web pages
    13. Setting up PDFs for a presentation
    14. PDF articles
    15. Geospatial PDFs
    16. Applying actions and scripts to PDFs
    17. Change the default font for adding text
    18. Delete pages from a PDF
  6. Scan and OCR
    1. Scan documents to PDF
    2. Enhance document photos
    3. Troubleshoot scanner issues when scanning using Acrobat
  7. Forms
    1. PDF forms basics
    2. Create a form from scratch in Acrobat
    3. Create and distribute PDF forms
    4. Fill in PDF forms
    5. PDF form field properties
    6. Fill and sign PDF forms
    7. Setting action buttons in PDF forms
    8. Publishing interactive PDF web forms
    9. PDF form field basics
    10. PDF barcode form fields
    11. Collect and manage PDF form data
    12. About forms tracker
    13. PDF forms help
    14. Send PDF forms to recipients using email or an internal server
  8. Combining files
    1. Combine or merge files into single PDF
    2. Rotate, move, delete, and renumber PDF pages
    3. Add headers, footers, and Bates numbering to PDFs
    4. Crop PDF pages
    5. Add watermarks to PDFs
    6. Add backgrounds to PDFs
    7. Working with component files in a PDF Portfolio
    8. Publish and share PDF Portfolios
    9. Overview of PDF Portfolios
    10. Create and customize PDF Portfolios
  9. Sharing, reviews, and commenting
    1. Share and track PDFs online
    2. Mark up text with edits
    3. Preparing for a PDF review
    4. Starting a PDF review
    5. Hosting shared reviews on SharePoint or Office 365 sites
    6. Participating in a PDF review
    7. Add comments to PDFs
    8. Adding a stamp to a PDF
    9. Approval workflows
    10. Managing comments | view, reply, print
    11. Importing and exporting comments
    12. Tracking and managing PDF reviews
  10. Saving and exporting PDFs
    1. Saving PDFs
    2. Convert PDF to Word
    3. Convert PDF to JPG
    4. Convert or export PDFs to other file formats
    5. File format options for PDF export
    6. Reusing PDF content
  11. Security
    1. Enhanced security setting for PDFs
    2. Securing PDFs with passwords
    3. Manage Digital IDs
    4. Securing PDFs with certificates
    5. Opening secured PDFs
    6. Removing sensitive content from PDFs
    7. Setting up security policies for PDFs
    8. Choosing a security method for PDFs
    9. Security warnings when a PDF opens
    10. Securing PDFs with Adobe Experience Manager
    11. Protected View feature for PDFs
    12. Overview of security in Acrobat and PDFs
    13. JavaScripts in PDFs as a security risk
    14. Attachments as security risks
    15. Allow or block links in PDFs
  12. Electronic signatures
    1. Sign PDF documents
    2. Capture your signature on mobile and use it everywhere
    3. Send documents for e-signatures
    4. About certificate signatures
    5. Certificate-based signatures
    6. Validating digital signatures
    7. Adobe Approved Trust List
    8. Manage trusted identities
  13. Printing
    1. Basic PDF printing tasks
    2. Print Booklets and PDF Portfolios
    3. Advanced PDF print settings
    4. Print to PDF
    5. Printing color PDFs (Acrobat Pro)
    6. Printing PDFs in custom sizes
  14. Accessibility, tags, and reflow
    1. Create and verify PDF accessibility
    2. Accessibility features in PDFs
    3. Reading Order tool for PDFs
    4. Reading PDFs with reflow and accessibility features
    5. Edit document structure with the Content and Tags panels
    6. Creating accessible PDFs
  15. Searching and indexing
    1. Creating PDF indexes
    2. Searching PDFs
  16. Multimedia and 3D models
    1. Add audio, video, and interactive objects to PDFs
    2. Adding 3D models to PDFs (Acrobat Pro)
    3. Displaying 3D models in PDFs
    4. Interacting with 3D models
    5. Measuring 3D objects in PDFs
    6. Setting 3D views in PDFs
    7. Enable 3D content in PDF
    8. Adding multimedia to PDFs
    9. Commenting on 3D designs in PDFs
    10. Playing video, audio, and multimedia formats in PDFs
    11. Add comments to videos
  17. Print production tools (Acrobat Pro)
    1. Print production tools overview
    2. Printer marks and hairlines
    3. Previewing output
    4. Transparency flattening
    5. Color conversion and ink management
    6. Trapping color
  18. Preflight (Acrobat Pro)
    1. PDF/X-, PDF/A-, and PDF/E-compliant files
    2. Preflight profiles
    3. Advanced preflight inspections
    4. Preflight reports
    5. Viewing preflight results, objects, and resources
    6. Output intents in PDFs
    7. Correcting problem areas with the Preflight tool
    8. Automating document analysis with droplets or preflight actions
    9. Analyzing documents with the Preflight tool
    10. Additional checks in the Preflight tool
    11. Preflight libraries
    12. Preflight variables
  19. Color management
    1. Keeping colors consistent
    2. Color settings
    3. Color-managing documents
    4. Working with color profiles
    5. Understanding color management

You can sort and preview component files in a PDF Portfolio, as well as open, edit, and save component files in their native application. Some file types require that you install the native application on your computer.

View files in a list

In an opened PDF Portfolio, click View > Portfolio > Details. The list of component files in the PDF Portfolio is displayed below the secondary toolbar. To sort file details by ascending and descending order, click a column name. Click it a second time to reverse the order.

Edit file details in a list (Acrobat Pro)

  1. In an opened PDF Portfolio, click View > Portfolio > Details.

    The list of component files in the PDF Portfolio is displayed below the secondary toolbar.

  2. Do any of the following in the files list pane:

    • To show or hide a column in the list, right-click and choose View and select the column name.

    • To sort required columns by ascending and descending order, click a column heading. Click a second time to reverse the order

    • To add or change information of a file, right-click the filename and select Edit Value and then choose the type of information you want to update. For example, to add descriptive information about the file, right-click on the filename, choose Edit Value > Description. In the Edit Description dialog, enter the file description.

    • To add a column, right-click and choose Portfolio Properties. In the Portfolio Properties dialog box, click Add and type the name of the column you want to add and click OK.

    • To delete optional columns, open the Portfolio Properties dialog box, select the column name that you want to delete, and then click Delete. You cannot delete required columns, such as Name, Modified, Size, and Created.

    • To change the order of a column, open the Portfolio Properties dialog box, select the column name, and click the Up or Down button. You can also drag a column in the file list pane.

    • To change the order of files, see Sort, filter, and change the order of files or folders.

Add files and folders to a PDF Portfolio

You can add files and folders to an existing PDF Portfolio in either Layout (Preview) or Details (files list view) mode.

  1. In the secondary toolbar, click Add Files and choose Add Files or Add Folder.  

    Alternatively, you can also add files or folders by performing any of the following methods:

    • In the Layout view, right click in the left pane and choose Create Folder. Else, if you are in the Details view, then right click in the files list pane and choose Create Folder.

    • To add files from your computer, drag any files or folders into the left pane (Layout view), or  files list pane (Details view). You can also drag file or folder onto a folder to add it to your portfolio.

Note:

For best performance, keep the total number of component files at 15 or less, and the total size of all component files under 50 MB.

Remove files and folders from a PDF Portfolio

If you delete a folder, all of the files within it are deleted from the PDF Portfolio.

  1. Select one or more files or folders in the PDF Portfolio and press Delete. Or click the Delete File icon in the secondary toolbar.

Rearrange files and folders in a PDF Portfolio

In the left navigation pane, you can drag and drop files to do the following:

  • Rearrange files within a folder of the PDF portfolio.
  • Drop files to folders, or folder to another folder provided both are at a same level or folder.

Sort, filter, and change the order of files or folders (Acrobat Pro)

By default, component files are arranged and sorted alphabetically by filename. Files appear and print in this order.

You can change or customize the order in which files appear. However, files always print alphabetically.

Note:

Sorting files in Layout (Preview) mode changes the order only for the current session. The next time you open the PDF Portfolio, it appears in the sort order specified in the Portfolio Properties dialog box.

  1. Open the Portfolio Properties dialog box.

    Note:

    If you are in the Layout view, then right-click in the left pane and choose Portfolio Properties. Else, if you are in the files list view, then right-click in the files list pane and choose Portfolio Properties.

  2. In the Portfolio Properties dialog box, do any of the following:

    • To change the order of the columns in the files list pane, select a column name and use the Up or Down button to rearrange.

    • To specify the order in which files appear when the PDF Portfolio is initially opened, select a column name in the Sort By menu, then specify the Sort Order. For example, to display files according to the date they were modified, make sure Modified is selected in the Sort By menu and then specify the Sort Order as Ascending or Descending.

    • To specify the way PDF Portfolio is displayed, select the display option from the Initial View menu.

  3. Save the PDF Portfolio.

Open, edit, and save component files

You can open, edit, and save a component file in its native application, as long as the application is installed on your computer. Any changes that you make to component files do not affect the original files outside your PDF Portfolio.

  1. Do one of the following:

    • In Layout (Preview) mode, right-click/Control-click the file, and choose Open File In Native Application (for non-PDFs) or Open File (for PDFs).

    • In the upper-right corner of the Acrobat window, click the Open Document link.

    Note:

    The component file opens in a separate window. If you’re viewing the PDF Portfolio in a browser, the file opens in the stand-alone Acrobat product, outside the browser.

  2. If a confirmation dialog box appears, select Open This File or Always Allow Opening Files Of This Type—if you trust the format—and click OK.

  3. Edit the file as needed, and then save the file.

Edit component filenames and descriptions in a PDF Portfolio

  1. Open the files list pane by choosing View > Portfolio > Details.

    In the files list pane, do any of the following:

    • To edit the displayed name of a component file, right-click the filename and choose Edit Value > Name. Enter the new name for the component file and click OK. The updated name is displayed under in the Name column of the files list pane.

    • To edit the description of a component file, right-click the filename and choose Edit Value > Description. Enter the description text and click OK. The updated description is displayed under the Description column of the files list pane.

Extract component files in a PDF Portfolio

You can extract or drag files out of the PDF Portfolio window onto your computer. Extracting does not delete the file from the PDF Portfolio.

  1. Do either of the following:

    • In Layout or Details mode, right-click the component filename and select Extract From Portfolio.

    • Select one or more files, and then drag them to your Desktop.

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