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Last updated on
23 Aug 2024
- Acrobat User Guide
- Introduction to Acrobat
- Workspace
- Workspace basics
- Opening and viewing PDFs
- Working with online storage accounts
- Acrobat and macOS
- Acrobat notifications
- Grids, guides, and measurements in PDFs
- Asian, Cyrillic, and right-to-left text in PDFs
- Workspace basics
- Creating PDFs
- Editing PDFs
- Edit text in PDFs
- Edit images or objects in a PDF
- Rotate, move, delete, and renumber PDF pages
- Edit scanned PDFs
- Enhance document photos captured using a mobile camera
- Optimizing PDFs
- PDF properties and metadata
- Links and attachments in PDFs
- PDF layers
- Page thumbnails and bookmarks in PDFs
- PDFs converted to web pages
- Setting up PDFs for a presentation
- PDF articles
- Geospatial PDFs
- Applying actions and scripts to PDFs
- Change the default font for adding text
- Delete pages from a PDF
- Scan and OCR
- Forms
- PDF forms basics
- Create a form from scratch in Acrobat
- Create and distribute PDF forms
- Fill in PDF forms
- PDF form field properties
- Fill and sign PDF forms
- Setting action buttons in PDF forms
- Publishing interactive PDF web forms
- PDF form field basics
- PDF barcode form fields
- Collect and manage PDF form data
- About forms tracker
- PDF forms help
- Send PDF forms to recipients using email or an internal server
- Combining files
- Combine or merge files into single PDF
- Rotate, move, delete, and renumber PDF pages
- Add headers, footers, and Bates numbering to PDFs
- Crop PDF pages
- Add watermarks to PDFs
- Add backgrounds to PDFs
- Working with component files in a PDF Portfolio
- Publish and share PDF Portfolios
- Overview of PDF Portfolios
- Create and customize PDF Portfolios
- Sharing, reviews, and commenting
- Share and track PDFs online
- Mark up text with edits
- Preparing for a PDF review
- Starting a PDF review
- Hosting shared reviews on SharePoint or Office 365 sites
- Participating in a PDF review
- Add comments to PDFs
- Adding a stamp to a PDF
- Approval workflows
- Managing comments | view, reply, print
- Importing and exporting comments
- Tracking and managing PDF reviews
- Saving and exporting PDFs
- Security
- Enhanced security setting for PDFs
- Securing PDFs with passwords
- Manage Digital IDs
- Securing PDFs with certificates
- Opening secured PDFs
- Removing sensitive content from PDFs
- Setting up security policies for PDFs
- Choosing a security method for PDFs
- Security warnings when a PDF opens
- Securing PDFs with Adobe Experience Manager
- Protected View feature for PDFs
- Overview of security in Acrobat and PDFs
- JavaScripts in PDFs as a security risk
- Attachments as security risks
- Allow or block links in PDFs
- Electronic signatures
- Sign PDF documents
- Capture your signature on mobile and use it everywhere
- Send documents for e-signatures
- Create a web form
- Request e-signatures in bulk
- Collect online payments
- Brand your account
- About certificate signatures
- Certificate-based signatures
- Validating digital signatures
- Adobe Approved Trust List
- Manage trusted identities
- Printing
- Accessibility, tags, and reflow
- Searching and indexing
- Multimedia and 3D models
- Add audio, video, and interactive objects to PDFs
- Adding 3D models to PDFs (Acrobat Pro)
- Displaying 3D models in PDFs
- Interacting with 3D models
- Measuring 3D objects in PDFs
- Setting 3D views in PDFs
- Enable 3D content in PDF
- Adding multimedia to PDFs
- Commenting on 3D designs in PDFs
- Playing video, audio, and multimedia formats in PDFs
- Add comments to videos
- Print production tools (Acrobat Pro)
- Preflight (Acrobat Pro)
- PDF/X-, PDF/A-, and PDF/E-compliant files
- Preflight profiles
- Advanced preflight inspections
- Preflight reports
- Viewing preflight results, objects, and resources
- Output intents in PDFs
- Correcting problem areas with the Preflight tool
- Automating document analysis with droplets or preflight actions
- Analyzing documents with the Preflight tool
- Additional checks in the Preflight tool
- Preflight libraries
- Preflight variables
- Color management
Overview
You can get documents signed by others using the Fill and Sign tool, which relies on cloud services provided by Adobe Acrobat Sign. It lets signers quickly sign agreements from anywhere using a web browser or mobile device. Signers are not required to purchase any Adobe product to sign the agreements.
Supported file types for signing
Besides PDF, you can send Microsoft Office files, various image files, HTML files, and text files for signing. Supported file types are: DOC, DOCX, RTF, XLS, XLSX, PPT, PPTX, TXT, CSV, HTML, HTM, TIFF, TIF, BMP, GIF, JPG, JPEG, and PNG.
You must complete an agreement before sending it for e-signature. A signed agreement is certified by Adobe Acrobat Sign and any edits to the signed agreement lose the certification.
When you send an agreement for signature, the signers receive an email notification to sign the agreement. Once signed, both you and your signers receive the signed PDF by email. You can track the entire signing process in Acrobat or Acrobat Reader application.
To request signatures:
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Open the PDF form in Acrobat or Acrobat Reader, and select All tools > Request e-signatures. Alternatively, select E-Sign from the global bar and then select Request e-signatures.
It displays the Sign panel and a dialog to add recipients.
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In the dialog that appears:
- Add the email address of one or more recipients who you want to add as signers.
- Modify the agreement message if desired.
To access and specify advanced settings, select More options. Once done, select Next. - Select Specify where to sign.
Note:You can select More Options to access the advanced options, as listed below:
- By default, the Complete in Order setting is turned on. The numbers by the email addresses reflect the participation order. If you do not want to follow any particular order for signing, toggle the switch to Complete In Any Order.
(Optional) Click Add Me, if you want to be included as a signer of the document. - Specify authentication type like Email, Password, Knowledge-Based Authentication, or Phone.
- Password Protect the PDF file.
- Set a Completion Deadline.
- Set Reminder for the recipients to take action.
- Specify the Recipient's Language in the email sent. (Available only with enterprise tier service.)
Note:If you add multiple documents, the documents are converted into PDFs and combined into a single file. The combined file is opened for you to add appropriate fields.
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On the page that opens, select a recipient from the Recipients drop-down and then drag-n-drop the signature fields where required for that recipient. Similarly, add signature fields for each recipient.
You can optionally add other fields.
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Once done, select Send.
It sends the agreement to the recipients and displays a confirmation message, as shown below.
A signer receives an email with a link to sign the agreement. Also, if the signer uses Acrobat or Acrobat Reader desktop application, the signer sees a notification that an agreement has been shared for signing. For more information, see Sign an agreement.
Note:
Signers are not required to sign up or purchase any Adobe product to sign agreements. They can sign agreements using a web browser, mobile device, or Acrobat / Acrobat Reader desktop application.
You can track agreements that are out for signature, signed, or waiting for your signature.
For individual and team users: Go to the Acrobat Home page, and then under Agreements, select All Agreements.
For enterprise users: Go to the Acrobat Home page, and then under Agreements, select Adobe Acrobat Sign. This will open the Acrobat Sign Manage page in a new browser window.
Agreement status
You can check your agreement status. From the Home view, under Agreements, select any of the following:
In progress: Shows agreements you've sent for signature but haven't yet been signed by the recipient.
Waiting for You: Shows agreements signed by others and awaiting your signature.
Completed: Shows agreements that have been signed by all parties and finalized.
Templates: Provides access to various templates for creating new agreements.
Canceled: Includes agreements you've canceled.
Expired: Displays agreements that have expired. Agreements expire if the signing deadline crosses.
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