Editing Adobe Presenter presentations

You can change the presentation title at any time. The title appears in the Adobe Presenter viewer.

A presentation summary is usually a short description of the presentation contents. This optional summary is a useful organizational tool for authors. The summary appears only in the settings; it does not appear in the published presentation and is not visible to users.

You can easily view and change the properties of any slide in a presentation at any time. Slide properties include the title, navigation name, navigation options, multimedia info, locking info, and Presenter name. Also shown for each slide are icons representing audio, video, and Flash. If a slide contains one of these multimedia types, the corresponding icon is displayed in color, otherwise the icon is dimmed. The slide properties dialog box also enables you to change a group of slides quickly and easily. For example, suppose that you have assigned a Presenter to all the slides, but another Presenter is providing audio narration for a few of them. To assign the new Presenter to those few slides, you can use slide properties.

You can view a short description of all slides in a presentation in one central location. For example, you can see which presenters are associated with each slide, whether navigation names have been assigned, and whether the user must advance any slides.

You can set a navigation name for a slide that is different from the slide title. A clear and descriptive navigation name can help users navigate through the published presentation. The navigation name appears in the sidebar (Outline and Thumb panes) in the published presentation.

A navigation name can be useful if your slide titles are long or if you want to display a more descriptive name than the slide title in the final presentation for users. For example, the first slide in the presentation may have the title “Introduction,” but you can assign a navigation name such as “About Product X.”

Presentations usually progress linearly through the slides, but their order can be changed using the Go To Slide option. This option lets you skip slides in the presentation without having to remove them.

The Go To Slide option can be useful if you are creating a presentation for several audiences. For example, you can create one benefits presentation for both full-time and part-time employees. Part-time employees can skip slides pertaining only to full-time employees. The Go To Slide option works the same whether the presentation is published to Adobe Connect Server or viewed locally in a web browser.

note: If you are going to use a presentation as a Adobe Connect Training course, it is better to not use the Go To Slide option.

By default, slides in a presentation advance automatically. You can, however, change the default setting so individual slides advance only when users click the Next button. This setting is useful, for example, for a slide containing an interactive Adobe® Captivate® simulation that has no set play duration.

You can lock a slide for the specified slide duration. Locking can help ensure that viewers spend a minimum amount of time on a slide and do not quickly skip ahead. When you lock a slide, navigation controls are disabled along with navigation from the Outline and Thumbs panes. Quiz and question slides cannot be locked.

In Presenter 11, you can hide playbars on a specific slide. This feature is useful in projects where you do not want users to navigate to other slides using the playbar.

A presenter is a person who provides information during a presentation. For example, if the subject is software training, the presenter may be an instructor, trainer, or product manager. A single presenter can be assigned to all slides in a presentation, or different presenters can be assigned to individual slides.

Detailed information about presenters can be displayed: name, photograph, job title, short biographical notes, a company logo, and contact information. This information can make a presentation more credible, personal, and interesting.

In Adobe Presenter, you store presenter profiles in one central location. You can then use them in any presentations you create.

You can set the same Presenter for every slide or set different presenters for individual slides. You also have the option to set no Presenter for a slide or slides.

You can delete a Presenter and all corresponding information, such as the biography and email address, at any time.

Attachments are files or links that give viewers of the presentation supplemental information. Use attachments to incorporate existing content, such as web pages, documents, Adobe PDFs, FlashPaper documents, SWF files, or spreadsheets, into a presentation. You can also add links to websites or documents hosted by Adobe Connect Server or a third-party system.

note: You can attach only links to PDF files.

If a presentation contains attachments, an Attachments button  appears at the bottom of the Adobe Presenter viewer.

The user can click the button to see a list of attachments associated with the presentation, and then click any listed attachment to open it.

note: Some web browsers may require that users save attachments to their local machine to open and view the attachments.

Attachments open either in an application or in the default browser, according to their type:

Attach web pages, documents, PDF files, FlashPaper documents, SWF files, or spreadsheets to your presentation. You can also add links to websites or documents hosted by Adobe Connect Server or a third-party system.

Due to security restrictions added by Microsoft, attachments to presentations that are published locally instead of to Adobe Connect Server may not be displayed properly in Internet Explorer. In Adobe Presenter, a presentation that has been published locally runs in Flash Player, and Internet Explorer considers it unsafe to download a file from Flash Player.

You can work around this issue in two ways:

• Use Adobe Connect Server (or another learning management system) to publish the presentation

• Make the attached file available for download through a web browser or network drive accessible to users. Then, use the hyperlink feature of PowerPoint to allow users to view the attachments.

Links to documents on Adobe Connect Server or a third-party system are a type of attachment. For example, you could create a link from text on a PowerPoint slide to a SWF file.

When linking to a document, it may be necessary to copy the document to the resource folder for the document to appear properly in the presentation.

If you are creating links from a presentation to a file and the link path is relative to the location of the presentation, ensure that the links work properly by performing the steps described in this section. This issue occurs because of the method PowerPoint uses to manage relative links. (PowerPoint does, however, resolve all links to files in the same drive as the PPT or PPTX file.)

After adding an attachment to a presentation, you can edit information about the attachment.

You can incorporate animations and SWF files into your Adobe Presenter presentations.

If you already have PowerPoint animations, such as flying or dissolving text, Adobe Presenter converts them seamlessly and displays them in the final presentation exactly as they appear in PowerPoint.

Adobe Presenter provides ready-to-use character images such as business executives and medical practitioner that help you make your presentations engaging.

You can also quickly insert scenes such as office buildings and home interiors.

If your presentation includes PowerPoint animations, you can pause the presentation automatically after the animations play. This is useful for defining where the animation ends and the presentation begins again.

The higher the image quality, the greater the file size. Test different settings to find the best compromise between the two. High quality is best for users with no bandwidth limitations; for users with limited bandwidth, use regular or low.