User Guide Cancel

What's new in Acrobat

  1. Acrobat User Guide
  2. Introduction to Acrobat
    1. Access Acrobat from desktop, mobile, web
    2. What's new in Acrobat
    3. Keyboard shortcuts
    4. System Requirements
  3. Workspace
    1. Workspace basics
    2. Opening and viewing PDFs
      1. Opening PDFs
      2. Navigating PDF pages
      3. Viewing PDF preferences
      4. Adjusting PDF views
      5. Enable thumbnail preview of PDFs
      6. Display PDF in browser
    3. Working with online storage accounts
      1. Access files from Box
      2. Access files from Dropbox
      3. Access files from OneDrive
      4. Access files from SharePoint
      5. Access files from Google Drive
    4. Acrobat and macOS
    5. Acrobat notifications
    6. Grids, guides, and measurements in PDFs
    7. Asian, Cyrillic, and right-to-left text in PDFs
  4. Creating PDFs
    1. Overview of PDF creation
    2. Create PDFs with Acrobat
    3. Create PDFs with PDFMaker
    4. Using the Adobe PDF printer
    5. Converting web pages to PDF
    6. Creating PDFs with Acrobat Distiller
    7. Adobe PDF conversion settings
    8. PDF fonts
  5. Editing PDFs
    1. Edit text in PDFs
    2. Edit images or objects in a PDF
    3. Rotate, move, delete, and renumber PDF pages
    4. Edit scanned PDFs
    5. Enhance document photos captured using a mobile camera
    6. Optimizing PDFs
    7. PDF properties and metadata
    8. Links and attachments in PDFs
    9. PDF layers
    10. Page thumbnails and bookmarks in PDFs
    11. Action Wizard (Acrobat Pro)
    12. PDFs converted to web pages
    13. Setting up PDFs for a presentation
    14. PDF articles
    15. Geospatial PDFs
    16. Applying actions and scripts to PDFs
    17. Change the default font for adding text
    18. Delete pages from a PDF
  6. Scan and OCR
    1. Scan documents to PDF
    2. Enhance document photos
    3. Troubleshoot scanner issues when scanning using Acrobat
  7. Forms
    1. PDF forms basics
    2. Create a form from scratch in Acrobat
    3. Create and distribute PDF forms
    4. Fill in PDF forms
    5. PDF form field properties
    6. Fill and sign PDF forms
    7. Setting action buttons in PDF forms
    8. Publishing interactive PDF web forms
    9. PDF form field basics
    10. PDF barcode form fields
    11. Collect and manage PDF form data
    12. About forms tracker
    13. PDF forms help
    14. Send PDF forms to recipients using email or an internal server
  8. Combining files
    1. Combine or merge files into single PDF
    2. Rotate, move, delete, and renumber PDF pages
    3. Add headers, footers, and Bates numbering to PDFs
    4. Crop PDF pages
    5. Add watermarks to PDFs
    6. Add backgrounds to PDFs
    7. Working with component files in a PDF Portfolio
    8. Publish and share PDF Portfolios
    9. Overview of PDF Portfolios
    10. Create and customize PDF Portfolios
  9. Sharing, reviews, and commenting
    1. Share and track PDFs online
    2. Mark up text with edits
    3. Preparing for a PDF review
    4. Starting a PDF review
    5. Hosting shared reviews on SharePoint or Office 365 sites
    6. Participating in a PDF review
    7. Add comments to PDFs
    8. Adding a stamp to a PDF
    9. Approval workflows
    10. Managing comments | view, reply, print
    11. Importing and exporting comments
    12. Tracking and managing PDF reviews
  10. Saving and exporting PDFs
    1. Saving PDFs
    2. Convert PDF to Word
    3. Convert PDF to JPG
    4. Convert or export PDFs to other file formats
    5. File format options for PDF export
    6. Reusing PDF content
  11. Security
    1. Enhanced security setting for PDFs
    2. Securing PDFs with passwords
    3. Manage Digital IDs
    4. Securing PDFs with certificates
    5. Opening secured PDFs
    6. Removing sensitive content from PDFs
    7. Setting up security policies for PDFs
    8. Choosing a security method for PDFs
    9. Security warnings when a PDF opens
    10. Securing PDFs with Adobe Experience Manager
    11. Protected View feature for PDFs
    12. Overview of security in Acrobat and PDFs
    13. JavaScripts in PDFs as a security risk
    14. Attachments as security risks
    15. Allow or block links in PDFs
  12. Electronic signatures
    1. Sign PDF documents
    2. Capture your signature on mobile and use it everywhere
    3. Send documents for e-signatures
    4. About certificate signatures
    5. Certificate-based signatures
    6. Validating digital signatures
    7. Adobe Approved Trust List
    8. Manage trusted identities
  13. Printing
    1. Basic PDF printing tasks
    2. Print Booklets and PDF Portfolios
    3. Advanced PDF print settings
    4. Print to PDF
    5. Printing color PDFs (Acrobat Pro)
    6. Printing PDFs in custom sizes
  14. Accessibility, tags, and reflow
    1. Create and verify PDF accessibility
    2. Accessibility features in PDFs
    3. Reading Order tool for PDFs
    4. Reading PDFs with reflow and accessibility features
    5. Edit document structure with the Content and Tags panels
    6. Creating accessible PDFs
  15. Searching and indexing
    1. Creating PDF indexes
    2. Searching PDFs
  16. Multimedia and 3D models
    1. Add audio, video, and interactive objects to PDFs
    2. Adding 3D models to PDFs (Acrobat Pro)
    3. Displaying 3D models in PDFs
    4. Interacting with 3D models
    5. Measuring 3D objects in PDFs
    6. Setting 3D views in PDFs
    7. Enable 3D content in PDF
    8. Adding multimedia to PDFs
    9. Commenting on 3D designs in PDFs
    10. Playing video, audio, and multimedia formats in PDFs
    11. Add comments to videos
  17. Print production tools (Acrobat Pro)
    1. Print production tools overview
    2. Printer marks and hairlines
    3. Previewing output
    4. Transparency flattening
    5. Color conversion and ink management
    6. Trapping color
  18. Preflight (Acrobat Pro)
    1. PDF/X-, PDF/A-, and PDF/E-compliant files
    2. Preflight profiles
    3. Advanced preflight inspections
    4. Preflight reports
    5. Viewing preflight results, objects, and resources
    6. Output intents in PDFs
    7. Correcting problem areas with the Preflight tool
    8. Automating document analysis with droplets or preflight actions
    9. Analyzing documents with the Preflight tool
    10. Additional checks in the Preflight tool
    11. Preflight libraries
    12. Preflight variables
  19. Color management
    1. Keeping colors consistent
    2. Color settings
    3. Color-managing documents
    4. Working with color profiles
    5. Understanding color management

Learn about new features and enhancements in the July 2024 release of Acrobat on the desktop.

Acrobat

Adobe Acrobat Pro with online services is the complete PDF solution for working with your most important documents across desktop, web, and mobile devices. Update your Acrobat desktop and mobile apps, or sign in to Acrobat online to experience the new features and improvements.

Refreshed comments pane UI

The new release primarily focuses on enhancing the Comment Panel UI for improved usability and visual appeal. It introduces a refined look for PLC/comment tiles, an updated color scheme, and a more interactive hover experience. The selected comment panel now displays additional information and features, and the desktop menus have been simplified. The reply box has been enhanced for better visibility. These updates aim to provide a more streamlined and engaging user experience.

Improved experience to distinguish read and unread comments

You can now easily spot unread comments in Acrobat—just look for the blue dot over the display image or avatar. This new feature ensures quick identification and efficient management of unread comments within your documents.

Acrobat desktop comments pane is open for a PDF. There are multiple comments in the PDF. The unread comments have a blue dot over the avatars. One of the read comments is highlighted.

Undo and redo support for comments in review files

Undo and redo functionality is now available for comments in review files on Acrobat Desktop, aligning with user expectations for authoring tools. Previously, undo was only available for local file commenting.

Key enhancements include:

  • Undo support for adding and removing comments (sticky notes, highlights, drawings).
  • Single undo for restoring deleted comments.
  • An efficient way to handle multiple comments and removals, where comments and deletions are managed in an orderly, with the most recent ones being addressed first.
  • Comments by others cannot be edited or undone.
  • Undo and redo the comment resolve action.

These changes bring consistency with local file commenting and address unique considerations for review files.

Revamped undo/redo experience for comments in local files

  • Users can now undo or redo any newly created comment with a single action (Ctrl+Z or toolbar icon).
  • Improved stability for undoing or redoing the creation, deletion, and editing of comments, including sticky comments, highlighting, underlining, strikethrough, and drawing annotations.

Include attachments while replying on Outlook

Users can now include attachments as links while replying, overcoming Outlook's limitations and enhancing the user experience for sharing.

Outlook is opened and the option to include PDF link while replying to an email is highlighted.

Comment filter interaction improvements

Users can now view a Time Posted live filtering counter, which allows them to easily see the implications of applying filters.

Comment filter pane is open in Acrobat

Draft state support for comments

With this release, Acrobat has improved the user experience for adding comments. Users can now leave comments in the draft state and safely navigate to other parts of the document without losing or accidentally posting the comment.

Your comments will be in draft state unless you select Post in the comment box or press Ctrl + Enter(Windows) or command + return (macOS).

Pro tip below the comment box in the comments pane is highlighted.

The latest release changes the experience of commenting for you as follows:

  1. You can now explore other parts of the document or copy text to include in your comment without posting the comment you have written. Your comment stays in draft mode until you post it.
  2.  You now get a prompt to cancel or post the comment if you add an annotation while your comment is in draft.
  3. When closing a document with draft comments, you get a pop-up notification with options to cancel, leave, or post and leave.
  4. If you save your file, the draft comment will get posted, and the file will be saved. If you share, the draft comment gets posted, the file gets saved, and the share workflow opens.

Request signature in edit workflow

This feature helps users identify the Request Signatures option in the Edit workflow. It is currently turned off by default as the decision to fully implement it is still under consideration and will be revisited.

Request signature while sharing

You can now Request e-signatures while you share your documents identified as agreements. Select the Share button in Acrobat and then select Request e-signatures.

Request e-signature while sharing your document. The share panel is opened and the request e-signature option is highlighted

Request e-signatures using the document message bar

Request Signature in the document message bar at the top of the document helps the user to find Request Signature more prominently when a fill and sign tool is placed on the doc from quick tools. 

A document is open in Acrobat and the document message bar is highlighted which has Request e-signature option.

Improved E-sign panel

The E-sign panel has been reconfigured for better user understanding. The new configuration aligns with users' thoughts about signing tasks, reducing tool choice errors.

The Request e-signature button has been moved to the top of the document to make it more prominent, especially when the Fill & Sign tool is placed on the document from Quick Tools.

Invite others to sign using quick tools

Users can now invite others to sign a document using quick tools in the Sign Tools group. The enhancement allows users to easily add request signatures after adding their signatures.

Invite others to sign option is highlighted in the quick tools in Acrobat

Single-Click Contextual Toolbar

The single-click contextual toolbar enhances the fill and sign experience within the viewer. It also includes the Request Signature button, making it easier for users to request signatures when needed.

Add text option in the contextual toolbar

Request signature option in the contextual toolbar

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Adobe MAX
The Creativity Conference

Oct 14–16 Miami Beach and online

Adobe MAX

The Creativity Conference

Oct 14–16 Miami Beach and online