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Publish and view presentations

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Once done with your e-learning course, you can publish it as a SWF or HTML5 presentation that can be:

  • Delivered and viewed independently 
  • Included in a web page
  • Uploaded to a Learning Management System (LMS) such as Adobe Captivate Prime

You can also publish your course as a PDF file. 

Note:

Whatever your publishing needs, it is a good idea to first publish locally to your computer for testing purposes before you publish it externally. 

Publish locally

Publishing to your local machine is a good way to test your presentation and see how it will look to your end users.

  1. Click Adobe Presenter, and in the Presentation group, click Publish.

  2. Select My Computer.
  3. (Optional) Select Zip Package to add all presentation files to a Zip file. This is useful if you need to give or send the files to someone else to preview.
  4. (Optional) Select CD Package if you are going to distribute the presentation on a CD‑ROM after previewing it. (If you select this option, you can burn the presentation onto a CD‑ROM and when it is opened, the presentation automatically begins playing.)
  5. Click Publish. (If a message appears stating that all files will be deleted, click Yes. Each time you generate your presentation, the files in your current output folder are deleted and replaced by the newly generated files.)

    When you publish, a new folder with the same name as the presentation is created and placed in your My Documents\My Adobe Presentations folder. The new folder contains all of the presentation files, copies of attachments, and any audio, video, and image files that are part of the presentation.

  6. When the conversion is finished, click View Output. (If you selected the Select Zip Package option, you will not see the View Output option. To view the presentation, go to the location where you saved the Zip file, unzip the file, and double-click the index.htm file.) The presentation appears in your default web browser.

Publish to Adobe Connect Server

Adobe Connect is a web communication system that lets you quickly and easily view presentations, attend meetings, and receive training over the Internet using the familiar PowerPoint application, and web browsers.

If you have Adobe Connect Server, you can publish to it so others can view your presentations. Users see your presentation in the viewer within Adobe Connect Server, as part of a course or curriculum in Adobe Connect Training, or with a URL provided by the Content library.

Adobe Connect includes a set of components that provides an integrated solution. Adobe Connect can be deployed with some or all of these components:

Adobe Connect Meeting

Lets you view and participate in a meeting over the Internet in real time.

Adobe Connect Training

Lets you participate in online training systems, including integrated surveys, tracking, analysis, and course management.

Adobe Connect Events

Provides tools to manage the full cycle of an event, from registration and qualification of users to post-event follow‑up.

Add and access Adobe Connect Servers

You can access your Adobe Connect Server account quickly and easily from Adobe Presenter.

  1. Click Adobe Presenter, and in the Tools group, click Settings.
  2. In the Application menu on the left, click Servers.
  3. Click Add, enter the name and URL of the Adobe Connect server, and click OK.

    The name and URL of the server appears in the Settings dialog box.

    Adding an Adobe Connect server

  4. To access the server, click Manage Accounts.

    The default web browser appears and the Adobe Connect Server login page appears.

Manage the Adobe Connect Server publishing list

Adobe Presenter provides you with an easy way to maintain a list of Adobe Connect Servers that you use, to publish regularly. You can add one or several Adobe Connect Servers to the publishing list. After a server has been added to the list, it’s easy and quick to publish to that server.

Edit an Adobe Connect Server in the publishing list

After you have added an Adobe Connect Server to the publishing list, you can edit the server name or URL at any time.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Click Adobe Presenter, and in the Tools group, click Settings.
  3. In the Application menu on the left, click Servers.
  4. Select a server from the list and click Edit.
  5. Make any necessary changes to the server name or URL.
  6. Click OK.

Remove an Adobe Connect Server from the publishing list

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Click Adobe Presenter, and in the Tools group, click Settings.
  3. In the Application menu on the left, click Servers.
  4. Select a server from the list and click Delete.
  5. Click OK.

Publish to an Adobe Connect Server

After creating and previewing your presentation, you can publish the presentation directly to an Adobe Connect Server in your publishing list. You must be connected to the Internet and have a Adobe Connect account. Adobe Presenter integrates fully with Adobe Connect so that, for example, presentations containing quizzes can have quiz results automatically sent to and managed by an Adobe Connect Server.

When you publish to an Adobe Connect Server, the presentation is published to the Content library. The presentation can be taken from the Content library and added to a Adobe Connect meeting or training session.

To publish to an Adobe Connect Server, follow this general workflow: Select an Adobe Connect Server, log in to Adobe Connect Central, select a location for your presentation, enter information about the presentation, and finally set permissions specifying who can view it.

Note:

At times, you may need to republish a presentation to the Adobe Connect library. For example, if you need to update information in the presentation. If you republish a presentation to the Content library and that presentation is included in a Training course on Adobe Connect Server, you must update the presentation in the course. Follow the steps in the Adobe Connect User Guide topic “Change or update course content” and ensure that you save and update the content at the end of the short procedure.

Select an Adobe Connect Server

The first step in publishing a presentation to a Adobe Connect Server is to select a server from the publishing list.

  1. In PowerPoint, open a presentation (PPT or PPTX file).

  2. Click Adobe Presenter, and in the Presentation group, click Publish.

  3. On the left side of the Publish dialog box, select Adobe Connect.

  4. In the Server list, click the required Adobe Connect server. To edit the URL or the name of the server, click Edit Servers.

  5. (Optional) Check the Project Information area on the right side. If you want to edit any of the options, click Settings or Slide Manager.

  6. (Optional) If you want to publish the presentation source files along with the SWF file, select Upload Source Presentation With Assets. This option is useful if multiple authors are working on a presentation or if you think the presentation will need to be updated later and you want to keep all of the files stored in one location. Select Audio, Video, or Attachments. (Large video files can take some time to upload to the server.)

  7. Click Publish.

    The presentation is created and the Adobe Connect Central Login screen appears.

    The next section describes how to log in to your Adobe Connect account.

Log in to Adobe Connect

The next step in publishing a presentation is to log in to your Adobe Connect account. You must have an account and the correct security permissions before publishing a presentation. (To obtain permission to create and update presentations, contact your Adobe Connect administrator.)

  1. On the Adobe Connect Login screen, enter your login name (usually your account e‑mail address).

  2. Enter your password.
  3. Click Login.

    The next section explains how to select a location in which to save a presentation.

Select a location for the presentation

The third step in publishing a presentation is to select a location in your Adobe Connect account in which to store the presentation. After you log in to Adobe Connect, your personal user folder in the Content library appears. Select a location in your Adobe Connect Content library for the presentation.

Note:

The Content library displays only your presentations. Other Adobe Connect content, including SWF files, FLA files, and JPG files, are not displayed when you view the Content library.

Note:

If you have already published the presentation to the server, you are prompted to save over the previous version or to save the presentation to a new location.

  1. In the Adobe Connect Publish screen, navigate to a folder within your Adobe Connect Content library in which to store the presentation.

    • To open a folder and display its contents, click the name of a folder. The folders and files within that folder are displayed. The navigation path of links near the top of the browser window is updated to indicate the directory path to the selected folder.
    • To publish changes to a presentation already located in the folder, click Update Existing Presentation. The new version of the presentation overwrites the existing presentation.
    • To create a new folder, navigate to the location where you want to add a new folder, click the New Folder button, enter a name for the new folder, and click Save.
    Note:

    You can create folders only if you have manage permissions for the parent folder.

    • To move up to the parent folder (the folder one level above the current folder), click the Up One Level button in the navigation bar above the content list.
  2. Click Publish To This Folder.

    The next section explains how to enter descriptive information for the presentation.

Enter presentation information

The fourth step in publishing a presentation is to provide identification information about the presentation. You must specify a title for the presentation.

  1. In the Content Information dialog box, enter a unique name for the presentation in the Title text box.

  2. (Optional) In the Custom URL text box, you can create your own URL to view the presentation. This option is useful if you want to create a URL to view the presentation that can be remembered easily. If you leave this text box blank, Adobe Connect automatically creates a generic, but unique, URL for the presentation.

  3. (Optional) In the Summary text box, type a short description of the presentation. (The maximum length of the summary is 750 characters.)
  4. Click Next.

    The final step in the publishing process is to set permissions for who can view the presentation.

Set permissions

The final step in the publishing process is to set permissions for the presentation. This establishes who is able to view the presentation. You have several options available.

  1. On the Set Permissions screen, select a permission setting.
    • The default permission setting is Same As Parent Folder. If you select this option, the presentation automatically inherits the same permission profile as the parent folder in which it is published. For example, if the parent folder has permission for public viewing, the presentation will also have permission for public viewing.
    • To change the permission setting, click Customize. To create a public presentation, select Yes next to the Allow Public Viewing option. To create a private presentation with a custom permission profile that is different from that of its parent folder, make sure the Allow Public Viewing option is not selected. Then, create a list of users and groups with specific permission types. In the Available Users And Groups list on the left, select a group or individual and click Add. The new user or group now appears in the Current Permissions list on the right. Continue adding or removing users or groups as necessary.
  2. Click Finish.
  3. A dialog box appears and confirms that the project was successfully published to the specified Adobe Connect Server. Click OK.

    The Content Information dialog box appears. This screen lists important information about the presentation, including the URL for viewing. If you click the URL, the presentation is displayed and begins to play. To share the presentation with others, you can send them the URL by clicking E‑mail Link, or by cutting and pasting the URL into an e‑mail. (For users to view the presentation, the published presentation or the folder containing the presentation must have the correct permissions set.)

Publish to PDF

You can publish a presentation to PDF if you have Acrobat Pro or Acrobat Reader installed.

  1. In PowerPoint, open a presentation (PPT or PPTX file).
  2. Click Adobe Presenter, and in the Presentation group, click Publish.
  3. Select Adobe PDF on the left side.
  4. Under Publish as Adobe PDF, click Choose and navigate to the location where you want to save the file.
  5. In File Name, type a name for the PDF.
  6. Click Open.
  7. (Optional) Select View Output After Publishing to open the PDF when publishing is complete.
  8. Click Publish.

    After publishing is complete, the PDF opens. If Acrobat Pro or Acrobat Reader are not installed, a blank PDF is displayed.

Publish project to Adobe Captivate Prime

Adobe Captivate Prime is a Learning Management System (LMS) that you can use to distribute your e-learning course over the internet to learners.

You can now publish your completed project to Adobe Captivate Prime.

  1. Click the Adobe Presenter ribbon from within your Powerpoint presentation, and click Publish.

    The Publish Presentation dialog box opens.

  2. Customize your presentation and application settings in the Settings dialog box.

    Presentation:

    • Appearance: Enter the project title and a brief summary
    • Playback: Customize the playback options or retain the default playback options
    • Quality: Fine-tune the publish quality or retain the default quality options 
    • Attachments: Add presentation attachments such as documents or spreadsheets

    Application:

    • Presenters: Add presenter's names, along with a photo, and a brief bio
    • Servers: Select or add an Adobe Connect server
    • Audio Source: Select an audio source
    • Preview: Enter the number of slides you want to preview

  3. View and edit each slide's properties in the Slide Manager dialog box. 

  4. If you don't have a Captivate Prime account, the Try Prime option is displayed in the Prime Account dropdown. 

    Publishing to Captivate Prime

    Select Try Prime, and click Publish. In the Captivate Prime window that opens, click Continue to Publish.

    Adobe Captivate Prime welcome screen

    In the Publish to Prime window that opens as shown here, enter your email address that you used during registration.

    All accounts associated with your email address or account name appear.

    Publishing to Captivate Prime

    If you don't have an account, you can set up one by clicking Create an Account with your Adobe ID.

    Sign in with your Adobe ID and password if prompted.

    If you do not have an Adobe ID already, you can create one in the following window. Administrators of an organization can also log in with Adobe ID initially. 

    Enter the module name, description, and time duration in the fields in the dialog box as shown here.

    Check whether it is a public module or a private module, and enter tags that make it easier for people to find your module.

    Click Publish to publish your project to Adobe Captivate Prime.

  5. If you are an existing user of Captivate Prime, just select your account from the Prime Account drop-down menu. 

    You are directly taken to the Publish to Prime page in Captivate Prime. Check the settings in the Publish to Prime, tweak them if necessary, and click Publish.

Republishing a project to Adobe Captivate Prime

To update an already published module in Captivate Prime with a new one, complete the following steps:

  1. Click the Adobe Presenter ribbon from within your Powerpoint presentation, and click Publish. The Publish Presentation dialog box opens.
  2. Select your Captivate Prime account from the Prime Account drop-down menu.
  3. Click Publish
The module in Captivate Prime is updated with the new version. 

Publish as HTML5 output 

Now let your learners have full access to your courses, even on tablets. Deliver eLearning on the go with full support for scalable HTML5. 

  1. In Microsoft Powerpoint, click Adobe Presenter menu. 

  2. Click Publish icon in the Adobe Presenter. 

    Publish Presentation window appears. 

  3. In Publish Presentation window, click HTML5 to publish as HTML5 output or Both option to publish the presentation as both SWF and HTML5 output formats. 

  4. Click Publish to view the HTML5 output in browser. 

    Note:

    While using HTML 5  content, you might observe some of the known behavior in different user scenarios as listed here. 

Known behavior with HTML5 content

  • You might observe that imported SWFs and side bar SWFs are being omitted in HTML5 output as they cannot be rendered.
  • The HTML5 output for interactions might appear differently as compared to SWF output.
  • Presenter imported videos (FLV) from previous versions are not playable in HTML5 output. You need to re-import them into the current version.
  • If a slide has two videos in any combination like(slide+sidebar, pptx +presenter video on slide, two pptx video on slide) then a warning message might appear in the publish warning message as it is not supported on iPad. 
  • Mute slide video and sidebar video might work properly in desktop but it might not work on an iPad
  • Application Simulation, video trimming, attachments GIF animations, slide transitions, animations on question shapes, and audio in interactions do not work in HTML5 output.

Note: If video format in videos does not play, convert to H.264-MP4 to play in HTML5 output. Animations are played at paragraph level. 

Publishing and viewing content in Tablets

HTML5 output can be accessed on tablets only through web browsers. Upload the entire HTML5 output folder to a web server root folder and make the URL available to your users. Your users can access the URL from their tablets and view the content that plays within the web browser.

  • Webserver root for IIS: C:\Inetpub\wwwroot\
  • Webserver root for Apache: <Apache install folder>\htdocs\

Type the following URL in one of the above web browsers:

  • http://<webserver_hostname>:<port>/<HTML5_outputfolder>/

For example, if the HTML5 output folder is MyPnProject, the URL will be:

  • http://localhost:80/MyPnProject/
Note:

If you try to publish a presentation that has been encrypted in PowerPoint and requires a password to open or edit the PPT or PPTX file, the presentation may not publish correctly. Remove the encryption, publish, and then reset the encryption again.

Publish the entire presentation as a package

Adobe Presenter provides a quick option to publish the entire presentation along with the assets and media as a single package. This option is especially useful if you need to work on the presentation from multiple computers or multiple authors need to work on it.

  1. Open the presentation (PPT or PPTX file) in PowerPoint.
  2. Click Adobe Presenter, and in the Presentation group, click Package.
  3. Specify the name and path for the package. Click the browse icon to browse for the required location.

    The default path is the path where the presentation is saved.

  4. Click Pack.

You can open a packaged presentation in one of the following ways:

  • Browse to the location where you have saved the package using Windows Explorer, and double-click the .prpkg file.

  • Click the Microsoft Office button in PowerPoint, and click Adobe Presenter Unpackage. Specify the Package Location and the Output Folder where Adobe Presenter needs to unpackage the contents.

Add a Adobe Presenter presentation to a Adobe Connect meeting

Adobe Presenter lets you create e‑learning content and high-quality multimedia presentations containing slides, streaming audio, synchronized animation, and navigation controls rapidly using Microsoft PowerPoint as a base.

After you have published a Adobe Presenter presentation to Adobe Connect, you can add the presentation to a Adobe Connect meeting by bringing the presentation file into a share pod from the Content library or directly from your computer. When viewing the presentation in a meeting, you have complete control over the screen side, slide navigation, and audio.

Note:

Add presentations to a Adobe Connect meeting from the Content library. If you have to upload the presentation directly from your computer, upload the ZIP file that contains the presentation and all the required assets. If you browse and upload only the PowerPoint file, the assets used in the presentation are not displayed.

Add a presentation from the Content library to a Adobe Connect meeting

Adding a presentation to a Adobe Connect meeting from the Content library is a good method to use if you publish all of your presentations to the library and manage them from that location. You also have the option to add a presentation to a Adobe Connect meeting directly from your computer. (For more information, see the Adobe Adobe Connect User Guide.)

  1. Log in to your Adobe Connect Server.
  2. Click the Meetings tab.
  3. Select a meeting from the list.
  4. Click Enter Meeting Room.
  5. From the Share pod, select Documents > Select From My Computer. (If a Share pod is not open, click the Pods menu and select Share > Select From My Computer.)
  6. Select the presentation and click Open.

    The Adobe Presenter presentation appears in the Adobe Connect meeting.

Add a zipped presentation from your computer to a Adobe Connect meeting

If you have a Adobe Presenter presentation stored on your computer, you can add the presentation directly from that location into a Adobe Connect meeting. This is a good method to use if you need to place a presentation into a Adobe Connect meeting, but the presentation has not been published to the Content library. For example, you might have a presentation that you have not published because it is incomplete, but you want to show a preliminary version in a Adobe Connect meeting.

Note:

Adobe recommends adding presentations to Adobe Connect meetings from the Content library. Presentations uploaded directly from your computer to a Adobe Connect meeting do not support some Adobe Presenter features. For example, if you share the presentation PowerPoint (PPT or PPTX) file, audio, video, attachments, Adobe Presenter photos, Adobe Presenter logos, and the Thumbnail pane are not displayed.

  1. In Adobe Presenter, publish your presentation locally and select the Zip package Output Option. (To do this, click the Adobe Presenter ribbon, select Publish, click My Computer, select the Zip package option, and click Publish.)
  2. Open your web browser and navigate to your Adobe Connect Server.
  3. Log in using your login name and password.
  4. Click the Meetings tab.
  5. Select a meeting.
  6. Click Enter Meeting Room.
  7. From the Share pod, select Documents > Select From My Computer. (If a Share pod is not open, click the Pods menu and select Share > Select From My Computer.)
  8. Navigate to the presentation folder on your computer.
  9. Select the presentation Zip file and click Open.

    The Adobe Presenter presentation appears in the Adobe Connect meeting.

Add a presentation PowerPoint (PPT or PPTX) file from your computer to a Adobe Connect meeting

  1. Open your web browser and navigate to your Adobe Connect Server.
  2. Log in using your login name and password.
  3. Click the Meetings tab.
  4. Select a meeting.
  5. Click Enter Meeting Room.
  6. From the Share pod, select Documents > Select from My Computer. (If a Share pod is not open, click the Pods menu and select Share > Select From My Computer.)
  7. Navigate to the presentation PowerPoint (PPT or PPTX) file.
  8. Select the PPT or PPTX file and click Open.

View a presentation in a Adobe Connect meeting

After you publish a presentation to a Adobe Connect Server and then add the presentation to a Adobe Connect meeting, the presentation is ready to view. All of the features in the presentation, such as audio, synchronized animation, quizzes, and Adobe Presenter information, appear.

Note:

If you upload your presentations directly from your computer to a Adobe Connect meeting, some Adobe Presenter presentation features, such as Adobe Presenter photos and Adobe Presenter logos, are not supported. Adobe recommends adding presentations to Adobe Connect meetings from the Content library.

If the presentation contains quiz or survey questions, user interactions with the questions are fully tracked by the Adobe Connect Server as part of the meeting’s reports.

The layout of a presentation consists of the following parts:

Presentation

The main part of the window, which displays the presentation slides.

Presentation sidebar

An area on the right side (default location) of the browser window that shows the name of the presentation, the Adobe Presenter information, and the Outline, Thumb, Notes, Search, and Quiz panes (if you have added the panes to your theme) The Presentation sidebar is shown in Normal view; it is hidden in Full Screen view (If you cannot see the sidebar, click Show/Hide Sidebar .)

Presentation toolbar

A control bar at the bottom of the presentation, which gives you control over the presentation playback, audio, attachments, and screen size. (You may need to click the Sync button to see the Presentation toolbar.)

Viewing the Outline pane

Most presentations have an Outline pane on the sidebar. The Outline pane lists the title and duration of each slide. Use the Outline pane to display information and to enable users to move to individual slides in the presentation. You can omit the Outline pane from the sidebar. At this time, it is not possible to show the slide outline in a read-only format; if the outline is showing, users will be able to click the slides listed.

Note:

Quiz slides are not, by default, listed in the Outline pane. If you want quiz slides to appear in the Outline, open the Quiz Manager, click Edit, and select the Show questions in outline option.

Note:

If you have a Windows XP English PC and need to view double-byte unicode characters (for example, Japanese characters) in the outline pane, you should have the Arial® Unicode MS font installed on your computer.

  1. When viewing an Adobe Presenter presentation in a Adobe Connect meeting, click the Outline pane in the sidebar on the right side.

    The Outline pane contains the following features:

    • The current slide is highlighted with a glow color. (This color can be changed in the theme.)

    • The entire slide title appears when the pointer is held over the title.

    • The duration of the slide is shown next to each slide.

    • You can move to any slide in the presentation by clicking the slide title in the Outline pane.

    The Outline pane

    A. Selected slide currently previews B. Hover cursor over title to see the entire title 

View the Thumb pane

Presentations can have a Thumb pane on the sidebar. The Thumb pane shows a small picture of each slide, the slide title, and the slide duration. You can use the Thumb pane to see the contents each slide quickly and to move to a specific slide in the presentation.

Note:

If you upload your presentations directly from your computer to a Adobe Connect meeting, the Thumb pane is not displayed. Adobe recommends adding presentations to Adobe Connect meetings from the Content library.

  1. When viewing an Adobe Presenter presentation in a Adobe Connect meeting, click the Thumb pane in the sidebar on the right side.

    The Thumb pane contains the following features:

    • The current slide is highlighted with a glow color. (This color can be changed in the theme.)

    • The entire slide title appears when the pointer is held over the title.

    • You can move to any slide in the presentation by clicking the slide title in the Thumb pane.

View slide notes

When creating a presentation in PowerPoint, you can enter notes for individual slides. If any slide notes exist, they can be displayed in the presentation.

Note:

Using slide notes is optional.

When slide notes appear, they are located on the right side of the presentation window. You cannot change the size of the slide Notes pane.

  1. When viewing an Adobe Presenter presentation in a Adobe Connect meeting, click the Notes pane in the sidebar on the right side.

The complete notes text is displayed. The text is unformatted and cannot be edited directly on the pane. To change the formatting of slide note text, select Adobe Presenter > Theme, and change Notes Pane Font And Size.

Search for text in a presentation

Users can use the Search pane (if you have included it in your theme) to find specific text in a presentation. For example, in a presentation that serves as a company human resources handbook, a user might search for the word vacation to find text about vacation leave policies.

  1. When viewing an Adobe Presenter presentation in a Adobe Connect meeting, click the Search pane in the sidebar on the right side.

  2. Type the text to search for directly in the text box. (Search is not case sensitive.)
  3. Click the Search button.

    Search results are displayed below the text box. Click any slide title in the results list to display that slide.

    Using the Search pane

    A. Text box B. Search button C. Results 

Viewing the Quiz pane

You can include a Quiz pane in your published presentation. If you designed your presentation so all four panes appear and the Quiz pane is enabled, then the Quiz pane replaces the Outline pane in the sidebar when a user is within a quiz boundary. If you designed your presentation with a different arrangement of panes, the Quiz pane appears without replacing any pane in the sidebar when a user is within a quiz boundary. (For more information, see Quiz boundaries.)

  1. When an Adobe Presenter presentation is open in a Adobe Connect meeting, view the Quiz pane in the sidebar on the right side (the presentation must be within a quiz boundary for a Quiz pane to appear). For graded questions, questions answered correctly are marked with a   and those answered incorrectly are shown with a . If graded question has correct/incorrect feedback messages disabled,  is displayed once the question has been attempted. Survey questions display  once the question has been attempted.

Use the presentation toolbar

You can control the presentation appearance and playback by using the toolbar located at the bottom of the presentation. (You may need to click the Sync button to see the presentation toolbar.)

The toolbar that appears in the published presentation contains useful buttons, controls, and messages.

A. Play B. Back C. Forward D. Position marker in slide progress bar E. Current slide time F. Total slide time G. Audio volume H. Attachments I. Show/Hide sidebar 

  1. When viewing an Adobe Presenter presentation in a Adobe Connect meeting, click any of the following buttons and features on the toolbar.

    Play/Pause button

    Pauses and then resumes play of the current slide.

    Back button

    Moves to the previous slide in the presentation.

    Forward button

    Moves to the next slide in the presentation.

    Slide progress bar

    Shows and controls the playback location within the current slide. The position marker moves as the slide plays. You can drag the marker arrow forward or back in the current slide to change your location within the slide playback. You can also click a specific location on the progress bar to move the slide marker position and slide playback to that position. (If you added a video file, such as a sidebar video file of a person speaking, the slide progress bar also controls the video.)

    Current slide number

    Shows the number of the currently displayed slide and the total number of slides (for example, Slide 2 out of 10).

    Status

    Shows the status of the current slide, such as Playing, Stopped, No Audio, or Presentation Complete.

    Time

    Shows the current slide time and the total slide time as the slide plays (for example, 00.02/00.05).

    Audio volume

    Shows the volume level that is set for the slide.

    Attachments

    Displays a small window showing any attachments (for example, documents, spreadsheets, images, URL addresses, and so on) that have been added.

    Show/Hide sidebar and toolbar

    Shows or hides the sidebar and toolbar.

    note: The behavior of the Forward button, Back button, and slide outline can be affected by settings in the Quiz Manager. For example, if a learner must pass a quiz before continuing, clicking the Forward button or a slide in the outline that is beyond the quiz slide will have no effect unless the learner has passed the quiz. Also, navigation buttons are disabled for locked slides until the slide has been viewed completely at least one time. (For more information, see Change slide properties

Switch between viewing modes

You can view Presentations in two modes:

Normal

The default viewing mode. It includes the presentation toolbar at the bottom of the browser window and the presentation sidebar. (You may need to click the Sync button to see the presentation toolbar.)

Full-screen

An optional viewing mode in which the presentation toolbar is removed and the size of the presentation slides increases to fill your browser window.

  1. When viewing an Adobe Presenter presentation in a Adobe Connect meeting, click the Full Screen button at the bottom of the Adobe Presenter viewer.

    If the presentation sidebar was originally visible, the presentation switches to fullscreen mode with a presentation sidebar. If a presentation sidebar was not originally visible, the presentation switches to fullscreen mode with no sidebar.

  2. Click the Full Screen button again to return to normal viewing mode.

You can navigate between slides during playback by using the search pane, the presentation toolbar, or the presentation Outline or Thumb pane. (You may need to click the Sync button to see the presentation toolbar.)

Note:

The Outline pane and Thumb pane are optional. Set panes for presentations using the Theme Editor in Adobe Presenter.

  1. When viewing an Adobe Presenter presentation in a Adobe Connect meeting, do one or more of the following:

    • Click Previous or Next  in the presentation toolbar.
    • Click the title of a slide in the presentation Outline or Thumb pane.
    • Use the Search pane to find specific slides.

  1. When viewing an Adobe Presenter presentation in a Adobe Connect meeting, do one or more of the following:

    • Click Pause  or Play  on the presentation toolbar. (You may need to click the Sync button to see the presentation toolbar.)
    • Drag the position marker arrow on the slide progress bar forward or backward to change your location within the slide’s playback.

Adjust the presentation audio

You can turn the presentation audio on and off or control the volume by using the audio button on the presentation toolbar. (You may need to click the Sync button to see the presentation toolbar.) Examples of presentation audio that the audio button can control include audio imported into a slide and audio in an embedded SWF file (for example, sidebar video).

Note:

Not all slides or presentations contain audio.

If a slide does not have any audio, the text No audio appears as the slide status on the slide progress bar. The slide still has an audio length and appears for that period of time before the next slide appears. This time is set by the presentation speaker.

  1. When viewing an Adobe Presenter presentation in a Adobe Connect meeting, click Audio  in the presentation toolbar and move the volume bar up or down to change the audio level. Moving the volume bar all the way to the bottom mutes the audio completely.

Viewing a presentation in Adobe Connect Training

You can use Adobe Presenter presentations within Adobe Connect Training courses. This enables you to quickly create e‑learning courses for formal assessments, compliance training, or information sharing. The new curriculum feature allows you to make your presentations part of a learning path. Quiz and survey results are tracked on a user‑by‑user and question-by-question basis. The results data can be viewed in Adobe Connect Training reports.

Using presentations with Adobe Connect Events

Adobe Connect Events is an application that provides tools to manage the full cycle of an event, from registration and qualification of users, to post-event follow‑up. The Adobe Connect Event dashboard and reports include user demographic information, registration, and tracking at the individual user level. Adobe Connect generates exportable files in CSV format for import into customer relationship management systems and other systems.

Note:

If you want to use an existing Adobe Presenter presentation as an event, it is important to rename the presentation and republish the presentation to a different location and different folder in the Adobe Connect Content library. This ensures that reporting information for the event does not include reporting information from prior events.

Adobe Presenter Mobile application for tablets

Note:

Android based tablets are supported only in Presenter 9 and above.

When publishing output to be used in tablets using Presenter Mobile, make sure your output is either SWF only or Both. Only HTML5 output does not work on Presenter Mobile Application. 

You can now make Adobe Presenter presentations available for your users on tablets (iPads* and Android based tablets) through the Presenter Mobile application. You can host the presentations or courses on a web server, LMS, or upload them to an Adobe Connect server, and then distribute the URLs to your users.

* Subject to Apple's current requirements and approval.

Note:

Only PPTX files are supported by the Presenter Mobile application.

Users can download the Presenter Mobile application from Apple iStore or Android Play store and access the presentations or courses in one of the following ways:

  • Type the URL in the application interface, if the presentation or course is hosted on a web server

  • Click the Adobe Connect URL to automatically open the presentation in the Presenter Mobile application

  • Launch the course from an LMS. The course is automatically opened in the Presenter Mobile application. The user scores are reported back to the LMS just like any course on desktop.

After the presentation is open, users can 'pinch' the screen to view the TOC. Users can tap the screen to view the following:

  • Links to attachments. When users click an attachment such as a document or a spreadsheet, the web browser appears and prompts the users to download the document. Links that are used as attachments are directly opened in the web browser.

  • Information about the presenter of the presentation.

  • Playbar that can be used for navigation or to stop/start/pause the presentation.

Note:

Playbar is not displayed on the question slides.

The following features are not supported on Adobe Presenter Mobile for Presenter 9 and above:

  • Audio and video inserted using Microsoft PowerPoint options.
  • Question types ShortAnswer, Likert, Sequence, and Drag-Drop.
  • SCORM
  • Sum Total LMS (Adobe Connect and SCORM Cloud (AICC) are supported)

For more information about the Adobe Presenter Mobile application, see Using Adobe Presenter Mobile for iPad.

For a list of known issues and limitations with the Presenter Mobile application for Presenter 10, click here.

Using presentations with third‑party learning management systems

Adobe Presenter lets you use presentations with any SCORM- or AICC-compliant learning management system (LMS). Use the Reporting tab in the Adobe Presenter Quiz Manager to choose the correct reporting settings for the LMS and to create a content package that can be uploaded to the LMS.

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