Using Acrobat DC desktop app
When the reviewers add any comment on the PDF, you get a notification in Acrobat. Click the notification icon (), and then click the notification message. Acrobat opens the review PDF.
You get a notification in Acrobat. Click Review, in the notification message to open the review PDF in Acrobat. The PDFs shared for review with you are also listed as cards under the To Do section in Acrobat > Home > Recent. Click Review to open the PDF in Acrobat.
All the PDFs shared for review are displayed along with the following information:
- Name: Name of the PDF shared for review
- Last Activity: The timestamp of the last activity performed on the PDF.
- Sender: Name of the person who sent the review.
- Status: Shows the number of people who have commented on the file.
To view the details of a PDF, select the PDF. A thumbnail of the PDF is displayed in the right-pane. To view the review status and the list of reviewers, expand the list by clicking the arrow key ().
Based on whether you are an initiator or a reviewer, you can perform any of the following actions:
- View detailed Activity on the review file.
- Add more reviewers to the PDF.
- If you have created a personalized invitation, click Add Reviewer, and enter the names of the reviewers you want to add.
- If you have created a public link, click Copy Review Link, and send the link to the recipients in an email.
- To stop sharing the review with others, click Unshare Review.
- To end review, click Delete Review. This action removes the review file from the Document Cloud and cannot be undone.
- Add more reviewers to the PDF. Click Copy Review Link, and send the link to the recipients in an email.
- If you want to remove yourself from PDF review, click Remove Me.
- Report Abuse if you feel the content of the PDF is inappropriate or has trademark infringement.
Track reviews for PDFs shared using a network folder
Available in: Acrobat DC, Acrobat 2017, and Acrobat DC 2015 (Classic)
(Acrobat DC only)
To track and manage PDFs shared using a network folder, ensure that you turn off the following preference in Acrobat DC:
- Go to Edit > Preferences. The Preferences dialog box is displayed.
- In the left pane, click Reviewing. Under the Shared Review Options section, deselect the Share For Review Using The Adobe Document Cloud check box, and then click OK.
If the RSS button doesn’t appear in Tracker, open the Preferences dialog box in Acrobat and select Tracker. Select Enable RSS Feeds In Tracker, and click OK. Then close and reopen Tracker.
You can use the Tracker to subscribe to web content that uses the RSS (Really Simple Syndication) format, such as news feeds and music channels. RSS format is compatible with XML and RDF formats.
The Server Status shows the state of all servers being used for reviews and distributed forms. The check mark icon next to the server name indicates that the last synchronization attempt was successful. The warning icon indicates that the last synchronization attempt was unsuccessful. The warning icon indicates that the server is disconnected from the network, has problems writing data to the disk, or has some other problem. Contact your network administrator for assistance.
Use Tracker to manage the forms that you have distributed or received. The Tracker allows you to view and edit the location of the response file, and track which recipients have responded. You can also add more recipients, email all recipients, and view the responses for a form. For more information, see About Forms Tracker.
The Tracker shows who’s joined a shared review and how many comments they’ve published. From the Tracker, you can rejoin a review and email the participants. If you’ve initiated reviews, you can add or change deadlines, add reviewers, end a review, and start a new review with existing reviewers.
The left side of the Tracker shows all PDF documents in managed reviews. The information pane on the right lists the date and time the PDF was sent and the list of invited reviewers. Links to shared PDFs provide additional information, including the deadline (if set) and the number of comments submitted per reviewer. Deleting a link in the Tracker deletes the PDF and all comments from the server, and permanently ends the review.
The Latest Updates panel provides a summary of the latest changes in shared reviews, form files, and servers. If you have no active reviews or forms, this panel provides instructions and links for creating managed reviews, creating forms, and distributing forms. In the Latest Updates panel, you can also turn Tracker notifications on or off inside Acrobat and, for Windows only, in the system tray.
Track reviewed PDFs
Contains PDFs in reviews that you’ve received. PDFs appear in this list only after you open them. If you open a PDF from an email attachment and don’t save the PDF, the entry is removed from the Tracker when you close the file.
PDFs listed in bold contain one or more of the following updates: comments that you haven’t read yet, a deadline update from the review initiator, and reviewers who have joined the review.
Save the PDF with comments
You can save a copy of the review PDF that contains all the comments that reviewers have published or that you’ve imported (merged).
If the PDF is in a shared review, you can save an archive copy. The copy is no longer connected to the shared review, and you can edit both content and comments in it.
If you want to create a copy of a shared PDF to distribute to others, use the Save As command. The resulting file includes all comments that were published up to that point. It can be moved, copied, or renamed without affecting its connection to the review or to the comment server.
To save a copy of a review PDF with all the comments, open the file, and then do one of the following:
For a shared review, choose File > Save As Archive Copy. Alternatively, click the Status button in the document message bar and choose Save As Archive Copy.
For an email-based review, choose File > Save As to save a new copy of the PDF. This most recently saved version is now the tracked PDF. The old version is the archive copy.
Invite additional reviewers
If you’re the review initiator, you can invite others to participate in the review. If you’re a reviewer and want other people to participate, ask the review initiator to invite them. That way, the initiator can automatically track all participants and receive notification when their comments are received.
Add or change a deadline
End a review
Start a shared review with the same reviewers from an existing review
Send a message
Update your profile
Your comments identify you as the author by displaying your name—the name you provided when you joined or started a review, or your system login. You can change the author name and other profile information at any time. If you do, your updated profile appears only in new comments; existing comments aren’t affected.
Subscribe to web broadcast services
Automatically Check For New Comments And Form Data
Specifies how often comments are synchronized. To disable automatic synchronization, move the slider to the far right until the value Never appears.
Suspend The Check For New Comments And Form Data
Specifies how long after review or form inactivity to stop checking for comments or new form data.
Remove Custom Server Locations
To remove a server profile, select it from the list and click Remove Server Profile.
Enable RSS Feeds In Tracker
When this option is selected, an RSS category appears on the left side of the Tracker. You can subscribe to RSS feeds from within the Tracker.