Creative Cloud Libraries in business storage

Use Creative Cloud Libraries to capture, organize, and share design elements with your creative teams. Creative Cloud Libraries accelerate work by reducing clicks in the creative process, making it easy for designers to use the right assets and for organizations to control the use of assets.

Note:

Creative Cloud Libraries for business are available to you only if your organization uses Adobe storage for business, which is being rolled out globally in a phased manner.

Libraries in Projects

Libraries in projects allow you to easily and quickly share collections of elements with your organization or collaborators. Previously, libraries in projects were only available with Creative Cloud for teams and Creative Cloud for enterprise, but are now available for all Creative Cloud users. Learn more about Creative Cloud Libraries.

Business organizations can allow users to create and manage libraries in two different ways; libraries can be saved in users’ personal storage or in a project. In Creative Cloud for teams and Creative Cloud for enterprise organizations, projects are part of the organization’s business storage, in Creative Cloud for Individuals or free accounts, projects are part of the personal storage. When saving to personal storage, the creator owns the library and has full control over sharing and managing the library. When a user creates a library in a folder in business storage, there is no individual owner; the organization shares it and can inherit user permissions from the project. Libraries in business storage help ensure continuity if a user changes roles, leaves a project, or leaves the company.  

Get Started with Libraries in Projects

To allow users to create libraries in business storage, a project must be created. A system or storage admin can do this in the Adobe Admin Console, or if the organization allows, users can do this in Adobe Express.

  1. Once the project is created, users can create libraries and Express files and save them to an available project or in personal storage. A user must have Edit permissions in a project to be able to save new content there.

    Users assigned to the project will inherit permissions to all libraries stored in that folder, and editors can directly invite individuals to a library itself. 

  2. Just like a library in personal storage, the creator of a library can set permissions to view and use it.

  3. Express users can browse brands and libraries in projects through the Projects tab found under Your Stuff in Express. In order to use the library in other Creative Cloud applications, you should Add them to your libraries.

  4. Manage your libraries from Express, the Creative Cloud desktop application, the Libraries panel in Adobe applications, or Creative Cloud on the web. You can find your Libraries in projects by looking for the projects ii icon next to them.

Determine your folder structure for projects

If enabled by your administrators, users can create new projects inside Express.  A project is simply a shared storage location for brands, libraries, and Express files, with users assigned to the project. Users that have been added to a project will automatically inherit permissions to the brands and libraries contained within it. Using projects streamlines the sharing of content in them.

Users can be assigned to one or more projects, so there is flexibility in the way you set up your structure. We recommend that you consider limiting folders to the workgroups that need access to shared design assets. Start by looking at your organization and how the different groups of people work together.  Then create projects to align with those needs. For example:

Corporate style guide

A sample corporate style guide
Create a corporate style guide to ensure brand consistency.

For scenarios like a corporate style guide, set up a project with a limited number of editors.  Invite viewers to the project directly, or set the project’s access to Everyone at <your org> can view.  Create a library in that project  to store corporate colors, type styles, logos, and other brand assets, and use configure the library with view-only permissions to maintain control, ensure brand consistency, and know that designers always have the most up-to-date assets. Learn more.

Department / project specific libraries

A sample project-specific library
Create project-specific libraries for easier access among the collaborators.

Create projects that map to various departments or workgroups to easily provide access to a collection of libraries to the relevant collaborators. Invite project members as editors, and collaborators can upload elements, colors, text styles, Adobe Stock photos, brushes, videos, and more that are specific to their department or project. These items and updates are automatically synchronized across all users.

Everyone Project

Your organization may have an existing project called “Everyone” that has your entire company assigned at the project level.  If you have libraries that should be shared across all users such as a corporate style guide, this may be an appropriate project, although you may need to change user permissions to view/comment. Depending on your business size, we recommend that you evaluate the need for such a broad distribution of libraries and consider creating projects with a more limited scope and moving libraries from the Everyone project to those more limited-access projects.

Move libraries stored in personal storage to a project

Creative Cloud users have the flexibility to move libraries from personal storage to a project. This allows them to quickly share the library with a group of users who may need access to it, while also reaping the benefits of shared ownership.

  1. Open the Libraries panel in a Creative Cloud desktop app.

  2. Select the More Options   icon for a library and choose Move.

    A screenshot of options that display on selecting the ellipsis icon
    Move your library to another location.

  3. Choose the storage location and set the access level.

    Screenshot of the move to business storage dialog box
    Select a storage location to move your library.

  4. Select Save.

Managing your libraries

Permissions

Libraries offer two permission settings - "View and use" and “Edit.”  In order for creatives to use the contents of a library - drag and drop graphics, apply colors, fonts, character styles, etc - they must have at least “View” permission.  This permission gives slightly more access than a traditional “View” in that they can also use the library.

Users with "Edit" permission can do more advanced library management - edit the library contents (delete, rename, add), create and modify groups in the library, share the library with other users, and even delete the entire library.

In the case of a corporate style guide, the small number of members of your brand team should be configured as editors, and all other library collaborators can be granted just “View” permission.

Inherited access for libraries in projects

To make the most out of business storage, admins can rely on the settings at the project level to provide access to all libraries within that project.  For example, if you have a Growth Marketing-specific library, admins can create a project for the department and assign users once at the project level. Then, for every new library created within that folder, access rights will be automatically granted to all users already assigned to the folder.

Inherited permissions for libraries in projects

When you create a library in a project, it is automatically available to  collaborators assigned at the folder level. You can further limit permissions for project collaborators by leaving the “Restrict editing” toggle set.  Untoggling this setting will allow project editors to edit the library, while project commenters can still view and use the contents.

Screenshot of the create a library dialog box
Set view or edit access for your collaborators.

Direct invites

For each library, in addition to inheriting the users from the project, you can always choose to invite additional individual users or groups of users. there is no limit on the number of collaborators you can have in a library.  

  • Individuals: Single users can be users within the organization or outside of the organization (depending on asset sharing policy). 

  • Groups: Azure Active directory-synced groups that are created by the administrator in the Organization’s Azure Active Directory and are synced via Admin Console to the Organization Address Book.

Screenshot of the options that appear on selecting the library panel menu
Invite additional collaborators to your library.

Learn how to add editors and viewers for collaboration

Broader access settings

  • Anyone in the org can view (only available for Creative Cloud for teams and Creative Cloud for enterprise accounts) - allows access to any user who is configured in that organization.
  • Anyone with a link can view - truly public - allows access to any user who has a Creative Cloud login for any individual, team, or enterprise account.

Frequently asked questions

Projects are now available for all Creative Cloud users.  However, the benefits of projects in business storage are only available for Creative Cloud for teams and Creative Cloud for enterprise using  Adobe storage for business.

Currently, end users can't create and manage folders. They must rely on storage or system admins.

See how you can contact your administrator.

The number of libraries you can create is unlimited. You are limited only by your amount of Creative Cloud storage space.

While libraries can contain up to 10,000 elements, we recommend the use of groups to more efficiently organize assets. Scrolling through large libraries can be tedious.

The maximum file size for any single asset is 1gb. Library assets must synchronize to the cloud, and huge files take time to upload. Remember that other creatives may be using the same library. The file size of elements like color swatches, text, and paragraph and character styles are negligible, while assets like multi-layer high-resolution Photoshop content are heavy assets.

You can have any number of collaborators on a library.

Invite people allows multiple users to work together securely and only with others who have been invited. Get link creates a public link that lets anyone with the link download a copy of your library assets. The copy is independent and not linked to the original library.

Personal libraries will be enforced against the user’s quota in 2021. Libraries in business storage count against the quota of the team. They don't take quota from the user storage. If a library is shared with 10 users, the quota is only enforced against the team's quota, not the individual users.

Adobe Bridge is a desktop application that makes it easy to quickly locate and view large numbers of files in different graphic file formats stored on your local hard drive or file server. Some people build “libraries” of assets consisting of folders on their hard drive, and use Adobe Bridge to quickly navigate those folders and work with the assets. This workflow is similar to that of Creative Cloud Libraries in some respects, but Creative Cloud Library assets are stored in the cloud, appear in a panel in the desktop applications, and are more closely integrated with the functionality of Creative Cloud applications. Creative Cloud Libraries also work closely with the Creative Cloud mobile apps and specific third-party applications in ways that Adobe Bridge does not.

MS Word and PowerPoint

The Creative Cloud add-on for Microsoft Word and PowerPoint lets you access your libraries within Word and PowerPoint. Incorporate your design assets into your presentations, reports, brochures, and other collaterals. For details, see Adobe Creative Cloud Add-in for Word and PowerPoint.

Zapier

Create automatic workflows called zaps by connecting your Creative Cloud Libraries with Google Sheets, Slack, or any of the other 1,500+ apps available on Zapier. For details, see Creative Cloud Libraries for Zapier

Gmail

Adobe Creative Cloud for Gmail lets you share links to content stored in Creative Cloud Files, Libraries, and Mobile Creations directly in your Gmail messages.

Creative Cloud Libraries are not a replacement for a DAM (Digital Asset Management) system. A DAM system is primarily intended to maintain many approved image assets. Creative Cloud Libraries are best suited for design elements that speed in-application tasks such as creating and applying colors, paragraph styles, page elements, and assets. Creative Cloud Libraries are synced to each user’s desktop. A DAM, by contrast, runs exclusively on a server or in the cloud.

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The Creativity Conference

Oct 14–16 Miami Beach and online

Adobe MAX

The Creativity Conference

Oct 14–16 Miami Beach and online