Select the text object on the slide.
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4. 11. 2025
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Learn how to enhance your content with Adobe Captivate's seven quick prompts. Transform text with rephrasing, elaboration, improved readability, and audience-specific adjustments.
Use quick prompts to generate text
Quick prompts are predefined, one-click AI instructions built directly into Adobe Captivate. They allow authors to instantly apply the most common text refinements like rephrasing, improving readability, or fixing grammar without needing to type or customize a prompt.
With seven built-in prompt types, authors can quickly apply the most common refinements with a single click or utilize the space provided to add additional prompts for better context and requirements.
Here are the seven quick prompts and their uses:
| Quick prompt type | Uses |
|---|---|
| Rephrase text |
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| Change audience |
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| Itemize text |
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Examples of quick prompts usage
This section provides examples of how each quick prompt can be applied when rewriting text in a training module project on Health and Safety at the Workplace. In the following sections, you will find detailed explanations and examples illustrating the usage and impact of each prompt, allowing for a side-by-side comparison of original and enhanced content.
Poznámka:
AI-generated text may not be identical each time. Even with the same prompt and steps, your results can differ slightly from the examples shown here.
Rephrase text
The Rephrase text quick prompt helps you refine existing slide content while maintaining its original meaning. Instead of creating content from scratch, make adjustments to sentence structure, tone, and clarity. Whether simplifying a sentence, making it sound more natural, or ensuring consistency in your project's voice, Rephrase text serves as an efficient editing tool within your authoring workflow.
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You can access the Generate text feature in two ways:
- From the top menu: Generative AI > Generate text.
- From the Visual properties panel when a text object is selected.
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Select Rephrase text from the suggested actions.
- Direct rephrase (one-click): The selected text will be rephrased instantly without adding extra instructions.
- Rephrase with additional context: Select Rephrase text and then add more detail in the prompt window (e.g., “Rephrase to highlight ergonomics and stress management at the workplace”). This lets you guide the AI to rephrase with a specific focus or tone.
The interface for selecting the Rephrase text option after accessing the Generate text feature. The interface for selecting the Rephrase text option after accessing the Generate text feature.
Output comparison
| Original text | Rephrased text |
|---|---|
In office-based environment, there will be no need to train employees around working at heights. More time could be spent on work ergonomics or workplace stress. |
In an office-based setting, prioritizing ergonomics and stress management is crucial for enhancing employee well-being and productivity. By focusing on these areas, new employees can enjoy a healthier work environment that supports their physical comfort and mental resilience. |
Elaborate text
The Elaborate text quick prompt helps you build upon brief or unfinished content by adding depth and nuance. It transforms skeletal ideas into fully fleshed-out explanations, making your slides or modules more informative and engaging. Whether you're expanding a bullet point into a paragraph or enriching a summary with supporting details, this ensures your content resonates with clarity and completeness.
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Select the text object on the slide.
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Access the Generate text feature in two ways:
- From the top menu: Generative AI > Generate text.
- Or the Visual properties panel when a text object is selected.
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Select Elaborate text from the suggested prompts, and add further instructions if necessary.
- Direct elaborate (one-click): The selected text will be elaborated instantly without adding extra instructions.
- Elaborate with additional context: In this example, the prompt specifies elaborating on the importance of fire safety and evacuation drills at a workplace.
The interface for accessing the Elaborate text option through the Generate text feature. The interface for accessing the Elaborate text option through the Generate text feature.
Output comparison
| Original text | Elaborated text |
|---|---|
Establishing and practicing fire evacuation procedures is essential to workplace safety. Frequently practicing fire drills can better prepare you and your staff for a real fire. Instead of panicking, everyone knows what to do and where to evacuate. If a fire ever breaks out and you’ve practiced a drill a few times, employees should know what to do. Arming your employees with knowledge about fire alarms and fire extinguishers is also a good idea for a workplace fire protection plan.. |
Establishing and practicing fire evacuation procedures is a crucial component of workplace safety. Regularly conducting fire drills ensures that employees are well-prepared for the possibility of a real fire emergency. These drills help to instill a sense of calm and order, reducing the likelihood of panic and confusion during an actual event. By familiarizing everyone with the evacuation routes and procedures, employees can confidently and efficiently exit the building, minimizing risk and potential harm.
In addition to evacuation drills, it is beneficial to educate employees about the use of fire alarms and fire extinguishers. Understanding how to properly operate these devices can significantly enhance the effectiveness of a workplace fire protection plan. Training sessions can be organized to demonstrate the correct usage of fire extinguishers, including identifying different types of fires and selecting the appropriate extinguisher. Furthermore, ensuring that employees know how to respond to fire alarms, including recognizing their sound and understanding the immediate actions to take, is vital for a swift and safe evacuation.
Overall, a comprehensive approach to fire safety that includes regular drills, education on fire equipment, and clear communication of procedures can greatly improve the preparedness of employees and contribute to a safer work environment. |
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Select the text object on the slide.
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Access the Generate text feature in two ways:
- From the top menu: Generative AI > Generate text.
- Or the Visual properties panel when a text object is selected.
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Select Itemize text to convert dense or unstructured text objects into organized bullet points.
The Itemize text interface showing both the selection option and the resulting transformed content with the Replace option highlighted. The Itemize text interface showing both the selection option and the resulting transformed content with the Replace option highlighted. -
Select the Replace to insert the itemized output into your slide.
Output comparison
| Original text | Itemized text |
|---|---|
Establishing and practicing fire evacuation procedures is a crucial component of workplace safety. Regularly conducting fire drills ensures that employees are well-prepared for the possibility of a real fire emergency. These drills help to instill a sense of calm and order, reducing the likelihood of panic and confusion during an actual event. By familiarizing everyone with the evacuation routes and procedures, employees can confidently and efficiently exit the building, minimizing risk and potential harm.
In addition to evacuation drills, it is beneficial to educate employees about the use of fire alarms and fire extinguishers. Understanding how to properly operate these devices can significantly enhance the effectiveness of a workplace fire protection plan. Training sessions can be organized to demonstrate the correct usage of fire extinguishers, including identifying different types of fires and selecting the appropriate extinguisher. Furthermore, ensuring that employees know how to respond to fire alarms, including recognizing their sound and understanding the immediate actions to take, is vital for a swift and safe evacuation.
Overall, a comprehensive approach to fire safety that includes regular drills, education on fire equipment, and clear communication of procedures can greatly improve the preparedness of employees and contribute to a safer work environment. |
1. Importance of Fire Evacuation Procedures
2. Benefits of Regular Fire Drills
3. Education on Fire Alarms and Extinguishers
4. Comprehensive Approach to Fire Safety
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Improve readability
The Improve readability quick prompt helps refine content by smoothing sentence flow, simplifying structure, and enhancing clarity. It makes your message easier to understand, especially for learners with different literacy levels or language skills.
This example illustrates a slide containing complex jargon and unclear sentence structure, which may make it challenging for readers to understand:
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Select the text object on the slide.
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Access the Generate text feature in two ways:
- From the top menu: Generative AI > Generate text.
- Or the Visual properties panel when a text object is selected.
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Select Improve readability to convert confusing, jargon-heavy text into clear, well-structured, and easy-to-understand language.
The interface for selecting the Improve readability option after accessing the Generate text feature. The interface for selecting the Improve readability option after accessing the Generate text feature.
Output comparison
Original text |
Text with improved readability |
|---|---|
Do you got the emergency escape routing plan writed down and proper explained somewhere? When the first fire alarm get started, which employees peoples is suppose to still staying inside on the premises? After doing a drill situation, how and who exactly gonna keep the counting for all the workers that was there? Will some employees be given roles of rescue operation or medical responsibilitization, and if yes who is them and what kind of duty tasks they doing? |
Is the emergency escape route plan documented and clearly explained somewhere? When the fire alarm goes off, which employees are supposed to remain on the premises? After conducting a drill, who will be responsible for counting all the workers present? Will some employees be assigned roles in rescue operations or medical responsibilities? If so, who are they, and what specific tasks will they perform? |
Improve grammar
The Improve grammar quick prompt corrects grammar mistakes, fixes awkward sentences, and ensures your content meets professional standards. It aligns subjects and verbs, corrects tense shifts, and keeps sentences consistent. This is especially useful for quizzes and instructional text, helping maintain clarity, logical flow, and learner trust.
This example shows a slide with grammatical errors and how the Improve grammar quick prompt corrects them with a single click.
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Select the text object on the slide.
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Access the Generate text feature in two ways:
- From the top menu: Generative AI > Generate text.
- Or the Visual properties panel when a text object is selected.
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Select Improve grammar to rewrite the text with corrected grammar and spelling. Add an additional prompt for more context.
The interface for selecting the Improve grammar option after accessing the Generate text feature. The interface for selecting the Improve grammar option after accessing the Generate text feature.
Output comparison
Original text |
Text with improved grammar |
|---|---|
That was some really good input’s on the fire drills. |
Thank you for your valuable input on the fire drills. Based on what you have learned so far, we have prepared a short quiz for you to test your knowledge. |
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Select the text object on the slide.
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Access the Generate text feature in two ways:
- From the top menu: Generative AI > Generate text.
- Or the Visual properties panel when a text object is selected.
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Select Change audience to rewrite the text for a different target audience or learner profile. Add an additional prompt for more context. Include supplementary information to offer greater context and enrich the prompt. In this instance, the intended audience consists of entry-level hires or interns.
The interface for selecting the Change audience option with specific instructions to rewrite content for entry-level employees. The interface for selecting the Change audience option with specific instructions to rewrite content for entry-level employees.
Output comparison
Original text |
Text with changed audience |
|---|---|
Safety training is vital for employees or workers with regard to understanding of safety practices related to their jobs; otherwise, a worker will find themselves at a higher risk for workplace injury, illness or death. Safety training in modern businesses has become quite unavoidable due to the following reasons. |
Safety training is crucial for entry-level employees and interns as it helps them understand the safety practices related to their jobs. Without proper training, they may be at a higher risk for workplace injury, illness, or even death. In modern businesses, safety training has become essential for several reasons. It ensures that new employees and interns are equipped with the knowledge and skills needed to perform their tasks safely, fostering a secure work environment and reducing the likelihood of accidents. |
Change tone
The Change tone quick prompt adjusts the style and emotional feel of your content. You can make text more empathetic, assertive, or neutral to match the context. It’s useful for sensitive topics or for tailoring messages to different audiences, organizational levels, or cultural settings.
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Select the text object on the slide.
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Access the Generate text feature in two ways:
- From the top menu: Generative AI > Generate text.
- Or the Visual properties panel when a text object is selected.
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Select Change tone to make the text more assertive and emphasize its importance. In this example, an additional prompt is included to guide the AI toward the desired tone.
The interface for selecting the Change tone option with specific instructions to create more assertive content. The interface for selecting the Change tone option with specific instructions to create more assertive content.
Output comparison
Original text |
Text with changed tone |
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Hazards of the workplace, to include the mechanical, physical, and chemical hazards The consequences of exposure to the hazards, and any factors which might increase it, e.g., smoking |
In the workplace, we maintain a zero-tolerance policy towards bad practices such as smoking due to the significant hazards they pose. Smoking not only introduces chemical hazards but also exacerbates the risks associated with mechanical and physical dangers. Exposure to these hazards can lead to severe consequences, including respiratory issues, increased susceptibility to accidents, and long-term health complications. It is imperative that all employees adhere strictly to this policy to ensure a safe and healthy working environment for everyone. |
